Financial Operations Accountant

1 week ago

Erie, Pennsylvania, United States Altair Real Estate Services Full time

I. OBJECTIVE


The Accounting Specialist role is designed to assist our Controller in overseeing the financial responsibilities for both our clients and the organization.

This position will involve managing billing functions, conducting general ledger account reconciliations, preparing journal entries, compiling financial reports, and supporting the annual budgeting process along with cash flow forecasting.


II. RESPONSIBILITIES

The primary duties of this role include, but are not limited to, the following:

  • Staff Related Tasks
a. Follow the Accounting Calendar and execute assigned tasks as per the schedule (attached).

b. Process invoices for payment, ensuring proper approvals are obtained daily.

c. Manage incoming mail and shared email accounts.

d. Organize and maintain both paper and electronic files on a weekly basis.

e.

Monitor and maintain insurance policies and certificates monthly, proactively contacting vendors before expiration for updated Certificates of Insurance.

f. Reconcile monthly bank statements.

g. Record monthly expense accruals.

h. Assist the Controller with month-end and year-end closing activities, including general ledger reconciliation, verifying posting accuracy, and preparing financial statements.

  • System Related Tasks
a.

Manage the Accounts Payable processing system, ensuring daily exception queues are cleared, all accounting invoices are coded, and approved invoices are batched appropriately.


b. Record daily time and submit time-off requests via the designated system.

c. Organize email communications daily.

  • Vendor Related Tasks
a. Communicate with external contractors/service providers to obtain updated Certificates of Insurance.

b. Liaise with vendors to ensure timely receipt and payment of all invoices.

  • Client & Tenant Related Tasks
a. Deliver exceptional customer service and respond promptly to tenants and property owners.

b. Coordinate with tenants for updated Certificates of Insurance.

Perform additional duties as necessary for the effective operation of the business.

III. QUALIFICATIONS

Education: A Bachelor's Degree in Accounting, Finance, or Business Administration is required. An Associate's Degree in Accounting may be considered with relevant experience.

Experience: 1-3 years of relevant experience in the field.

IV. SPECIAL REQUIREMENTS

  • Strong understanding of accounting principles.
  • Self-motivated and proactive.
  • Customer-service focused.
  • Ability to manage multiple projects and meet deadlines.
  • Valid driver's license.
  • Excellent oral and written communication skills.
  • Strong analytical and organizational abilities.
  • Ability to work collaboratively within a team.
  • Maintain a professional appearance at all times.
  • Proficient in using a personal computer, Microsoft Office Suite, and Property Management Software.
  • Adhere to company policies as outlined in the employee handbook.
  • Ability to effectively address and resolve customer concerns.

V. EQUIPMENT UTILIZED

  • Personal computer
  • Microsoft Office 365 Suite
  • Property Management Software
  • Accounting Software

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