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Financial Management Specialist

2 months ago

Erie, Pennsylvania, United States The Lake Erie College Of Osteopathic Medicine Full time
Job Summary

As a key member of the finance team at The Lake Erie College Of Osteopathic Medicine, the Staff Accountant will play a critical role in supporting the Director of Finance and Chief Financial Officer in all aspects of fiscal departmental management. This position will primarily focus on accounting for various grants received by the institution, as well as creating and reviewing account reconciliations, accruals, and contributing to the preparation of various financial statements.

Key Responsibilities
  • Grant Management: Manage financial aspects of grant activity, including federal, state, local, and private sources.
  • Grant Calendar: Maintain a calendar of all grant-related requirements, including reporting deadlines, budget submissions, and funding due dates.
  • Grant Compliance: Work with the Grants and Compliance Coordinator(s) to ensure compliance with grant requirements on a timely basis.
  • Grant Expenditures: Review all grant-related expenditures for compliance with grant requirements and submitted budgets.
  • Grant Accounting: Assist with the recording of grant-related activity via journal entries, including those involving intercompany activity.
  • Grant Reconciliation: Perform monthly and annual reconciliation of grant activity, both income and expenses, to ensure proper recording.
  • Grant Reporting: Submit or assist in submitting any required reporting related to the specific grants, including the use of the PMS system for federal grants or the specific system required to be utilized per the grant agency.
  • Grant Applications: Assist with grant applications, if requested.
  • Financial Data: Provide financial data to support budgetary requests or other financial documents required for submission.
  • Meetings and Invoices: Participate in meetings relating to specific grants, as requested, and prepare and submit invoices as required by the grant agency to receive funding.
  • Supporting Documentation: Ensure supporting documentation is submitted to the grant agency if required or maintained to support any future audits.
  • Grant Spreadsheets: Keep detailed Excel spreadsheets of grant activity.
  • Annual Audit: Assist with the annual audit of both financial and compliance requirements related to grant activity.
  • Cash Collections: Work with the A/R accountant and Bursar on cash collections to improve cash flow and keep A/R current.
  • Accounting Entries: Review and prepare accounting entries and evaluate entries for completeness and accuracy.
  • General Ledger: Review general ledger activity, researching and correcting account discrepancies.
  • Balance Sheet Reconciliations: Review and prepare balance sheet account reconciliations, including general ledger accounts and sub-ledger accounts.
  • Bank and Investment Reconciliations: Prepare bank and investment account reconciliations.
  • Reconciling Items: Research and resolve any reconciling items on a timely basis.
  • Compliance: Ensure compliance with corporate accounting policies, procedures, and controls.
  • Monthly Close: Ensure the timeliness, accuracy, and completeness of monthly close activities for A/P, A/R, and Payroll.
  • Discrepancies: Research and trouble-shoot discrepancies as they are discovered, working with appropriate personnel in all departments to timely resolve discrepancies.
  • Follow-up: Provide effective and timely follow-through with internal and external inquiries.
  • Annual Budget: Participate in the preparation of the annual budget.
  • Financial Statements: Participate in the preparation of monthly financial statements.
  • Annual Audit and Tax Filings: Participate in the annual financial audit and other audits as needed, as well as the preparation of bi-weekly, monthly, quarterly, and annual tax filings.
  • Special Projects: Participate in special projects as required.
  • Technical Guidance: Provide technical guidance to other team members.
  • Teamwork: Maintain a positive working relationship with various employees to ensure a cooperative and productive work environment.
  • Confidentiality: Maintain confidentiality of work-related information and materials.
  • Work Schedule: Maintain an established work schedule, assess and prioritize multiple tasks and demands.
  • OSHA and Standard/Universal Precautions: Follow OSHA and Standard/Universal Precautions at all times.
  • Flexibility: Be flexible to accept other duties needed/assigned for the Department's needs.