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Financial Records Specialist

2 months ago

Erie, Pennsylvania, United States VETERANS HEALTH ADMINISTRATION Full time
Overview

This role is situated within the Fiscal Service department at the Veterans Health Administration. The primary function of the Accounting Technician involves the technical responsibilities of gathering, documenting, and managing general ledger accounts along with subsidiary records to assist accountants, auditors, and financial officers. The incumbent plays a crucial role in ensuring that financial metrics, objectives, and monitoring systems are achieved by adhering to relevant financial regulations and procedures.

Eligibility
  • Internal to an agency

    Current federal employees of this agency.
Agency Clarification

This announcement is specifically for current permanent employees of the Veterans Health Administration.

Key Responsibilities

Position Description/PD#: Accounting Technician/PD030540

Work Schedule: Monday - Friday, 8:00am - 4:30pm

Essential Duties include but are not limited to:
  • Accounting Support:
    • Performs clerical and technician-level tasks to support budgetary, accounting, auditing, and financial management functions.
    • Handles budget administration, financial systems support, cash processing, and accounting technician responsibilities.
    • Maintains, audits, and reconciles general and subsidiary ledger accounts to prepare accurate and timely financial reports.
    • Summarizes transactions and prepares control documents reflecting necessary entries, including journal vouchers for multi-line transactions.
    • Assigns transactions to ensure appropriate accounting effects.
    • Reviews various financial transactions to maintain a proper audit trail, ensuring complete documentation for accounts receivable.
    • Coordinates and reconciles government travel, convenience checks, purchase card transactions, and other financial activities.
    • Ensures timely follow-up on pending items to avoid excessive delays.
    • Reconciles accounting outputs using both manual and automated subsidiary records for accuracy.
    • Maintains control over receipts, disbursements, and logs.
    • Monitors obligated and expended funds to ensure proper management.
    • Prepares reports for various stakeholders, including local management and the Department of Treasury.
  • Travel Support:
    • Advises employees on conditions for allowances and provides guidance to minimize costs or misuse of government funds.
    • Analyzes data to assess relevance and utility concerning accounting procedures.
    • Acts as the Agency/Organization Program Coordinator (A/OPC) for the Travel Card Program, managing account setups and closures.
    • Tracks travel credit cards to ensure all employee accounts are current.
    • Ensures availability of funds before submitting travel requests.
    • Identifies issues in assignments and determines necessary procedures.
    • Handles administrative tasks related to employee travel and budgeting.
    • Prepares travel authorizations and expense vouchers, monitoring travel advances and analyzing billing statements for accuracy.
  • Additional Support Duties:
    • Serves as a backup Agent Cashier and is responsible for the proper handling of public and private funds.
    • Provides support for accounts receivable as needed.
    • Performs other assigned duties as required.
Telework: Available

Virtual: This is not a virtual position.

Requirements

Conditions of Employment
  • Must be a U.S. Citizen to apply for this position.
  • All applicants selected for VA employment in a testing designated position are subject to urinalysis for illegal drug use prior to appointment.
  • Selective Service Registration is required for males born after 12/31/1959.
  • May be required to serve a probationary period.
  • Subject to background/security investigation.
  • Selected applicants will be required to complete an online onboarding process.
  • Participation in the seasonal influenza vaccination program is mandatory for all Department of Veterans Affairs Health Care Personnel (HCP).
  • Participation in the COVID-19 vaccination program is required for all Veterans Health Administration Health Care Personnel (HCP).
Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement: Applicants who are current Federal employees must meet time-in-grade requirements by the closing date of this announcement.

You may qualify based on your experience and/or education as described below:
  • Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation. Examples include:
    • Providing budget administration support and financial systems assistance.
    • Coordinating and reconciling various financial transactions.
    • Analyzing documents to verify completeness and correctness of accounting data.
Note: A full year of work is considered to be 35-40 hours of work per week.

Physical Requirements: The work is primarily sedentary, performed in a highly automated environment. Some tasks may require walking in an office setting.

For more information on qualification standards, please visit the United States Office of Personnel Management's website.