Administrative Operations Coordinator

2 weeks ago

Washington, Washington, D.C., United States CINQCARE Full time
Job Overview

About CINQCARE

CINQCARE is a community-focused health and care partner, dedicated to enhancing the health and well-being of individuals, particularly within Black and Brown communities. Our dedicated team of healthcare professionals collaborates to provide comprehensive care that transcends mere symptom treatment. We strive to eliminate barriers by offering personalized care as close to home as possible, often within the home environment. Understanding the cultural and environmental context of our Family Members is vital for achieving better health outcomes. By equipping Family Members, providers, and caregivers with essential support, we aim to transform health and care into a reality that is manageable and accessible.

Position Summary

Situated in our corporate headquarters, the Office Manager plays a pivotal role by reporting directly to the Director for Planning, Design, and Construction. This position requires minimal supervision and involves delivering comprehensive administrative and facilities support to the corporate offices of CINQCARE. The Office Manager is expected to exemplify CINQCARE's core values: Trust, Empathy, Commitment, Humility, Creativity, and Community Orientation.

Required Qualifications

The ideal candidate for the Office Manager position should possess the following qualifications:

  • Education: A Bachelor's degree is preferred.
  • Experience: A minimum of three years in office administration is preferred, with a focus on identifying and implementing best practices.
  • Technical Skills: Proficiency in Microsoft Office Suite and related software applications (Excel, Word, PowerPoint, etc.), familiarity with email scheduling tools, and Microsoft Teams. Experience with office access systems is a plus.
  • Entrepreneurial Mindset: This role is accountable for ensuring that the CINQCARE team is effectively and creatively supported, allowing them to concentrate on strategic objectives. Strong time management skills, multitasking abilities, and attention to detail are essential.
  • Organizational Skills: Excellent planning and organizational skills are required to thrive in a fast-paced environment.
  • Communication: Exceptional written and verbal communication skills, with the ability to confidently address and resolve issues. Strong prioritization, time management, and organizational skills are necessary to meet tight deadlines.
  • Relationship Management: Ability to cultivate and maintain effective relationships with business leaders and external partners.
  • Team Culture: Good judgment, impeccable ethics, and a collaborative spirit; a creative thinker with a desire to suggest improvements and grow within a dynamic, demanding, and entrepreneurial organization.

Key Responsibilities

  • Office Environment Management: Create and maintain a clean, professional, and functional office atmosphere. Build sustainable relationships across all organizational levels and ensure effective communication and collaboration with employees, vendors, and others to facilitate smooth operations and problem resolution.
  • Office Operations: Oversee office assignments and space utilization, manage the ordering of office supplies, handle mail and shipments, and manage the employee access system. Greet and assist visitors, place and track work orders for day-to-day issues, and coordinate larger facility concerns.
  • Meeting and Event Coordination: Manage all aspects of meeting rooms and conference center, including reservations, services, catering, and equipment. Assist with lodging arrangements for meeting participants and ensure that conference rooms and public spaces are left tidy.

Work Environment and Physical Requirements

This position necessitates on-site work five days a week within a traditional office setting. Effective communication with customers, vendors, management, and colleagues is essential, sometimes involving interactions with individuals who may be agitated. Regular use of telecommunication and email for communication is required. The role may involve sitting for extended periods and occasionally lifting up to 30 lbs. Proficiency in using common office equipment and good reasoning abilities are also important.

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