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Administrative Operations Coordinator

2 months ago

Washington, Washington, D.C., United States CINQCARE Full time
Job Overview

About CINQCARE

CINQCARE is a community-focused health and care partner dedicated to enhancing the well-being of individuals, particularly within Black and Brown communities. Our dedicated team of healthcare professionals collaborates to provide comprehensive care that goes beyond mere symptom management. We prioritize personalized care, often delivered in-home, recognizing the importance of understanding our Family Members' cultural and environmental contexts to achieve better health outcomes. Our mission is to empower individuals and caregivers with the necessary support to transform health and care into a seamless experience.

Position Summary

Based in our corporate headquarters, the Office Manager plays a crucial role in supporting administrative and facility operations. Reporting to the Director for Planning, Design, and Construction, this position requires minimal supervision and demands a commitment to CINQCARE's core values: Trust, Empathy, Commitment, Humility, Creativity, and Community Orientation.

Key Qualifications

  • Education: A Bachelor's degree is preferred.
  • Experience: A minimum of three years in office administration is preferred, with a focus on identifying and implementing best practices.
  • Technical Skills: Proficiency in Microsoft Office Suite and related software (Excel, Word, PowerPoint, etc.), familiarity with email scheduling tools, and Microsoft Teams. Experience with office access systems is advantageous.
  • Entrepreneurial Mindset: This role requires accountability for ensuring that the CINQCARE team is effectively supported, allowing focus on strategic objectives. Strong time management, multitasking abilities, and attention to detail are essential.
  • Organizational Skills: Exceptional planning and organizational skills are necessary in a dynamic work environment.
  • Communication: Excellent written and verbal communication skills, with a strong ability to resolve issues confidently. Strong prioritization and organizational skills are required to meet deadlines under pressure.
  • Relationship Management: Ability to cultivate and manage relationships with business leaders and external partners effectively.
  • Team Culture: Demonstrated good judgment, strong ethics, and a collaborative spirit; a creative thinker with a desire to contribute positively in a fast-paced, demanding environment.

Core Responsibilities

  • Office Environment Management: Create and maintain a professional and functional office space, fostering effective communication and collaboration across all organizational levels.
  • Office Operations: Oversee office assignments, manage supply orders, handle mail and shipments, and coordinate visitor access.
  • Vendor Coordination: Serve as the primary contact for vendors and manage service contracts for office equipment.
  • Meeting and Event Coordination: Manage all aspects of meeting rooms, including reservations, catering, and equipment support.
  • Ad-hoc Support: Provide assistance to management and cross-department initiatives as needed.

Work Environment and Physical Requirements

This position requires on-site work five days a week in a traditional office setting. The role involves regular communication with customers, vendors, and colleagues, necessitating effective interpersonal skills. The ability to sit for extended periods and occasionally lift up to 30 lbs is required. Proficiency in using common office equipment is essential.