Bank Operations Coordinator

2 weeks ago


Florence, Oregon, United States Oregon Pacific Bank Full time
Job Overview

POSITION SUMMARY: The individual in this role is accountable for executing the daily operational tasks of the financial institution within a collaborative team setting. Key responsibilities encompass handling time-sensitive operations and scrutinizing reports, documents, and various processes to minimize risks and ensure adherence to regulations.

POSITION REQUIREMENTS:

  • Education: Bachelor's Degree or equivalent professional experience
  • Experience: 1-3 years of experience in a financial institution or relevant field

KEY RESPONSIBILITIES:

  • Reconcile In-Process General Ledger Accounts with Applications
  • Investigate Transactions and Discrepancies
  • Manage Stop Payments
  • Handle Non-Posts for COD, DDA, FMS, Savings, and Safe Deposit Boxes
  • Process Chargebacks on Returned Deposits
  • Examine ATM Deposits
  • Review Daily System Reports
  • Facilitate Incoming and Outgoing Wire Transfers
  • Document 'Hold' Notices as Received
  • Address Overdrawn Accounts
  • Process Garnishments and Other Legal Matters
  • Print and Dispatch COD Checks
  • Manage Incoming and Outgoing ACH Files, including Verification of External Transfers
  • Monitor Correspondent Bank Balances and Transactions
  • Review Weekly Closed Accounts for DDA, Savings, and CODs
  • Process Closed Accounts
  • Disburse IRA Federal/State Withholding Payments
  • Prepare Assigned Certifications
  • Oversee the Financial Institution's Records Retention and Disposal Program
  • Execute Additional Duties as Required to Fulfill Client and Operational Needs
  • Prepare Quarterly/Yearly Tax Filings
  • Develop Knowledge of Bank Compliance Regulations and Adhere to Federal and State Banking Laws Pertaining to This Role
  • Follow All Bank Compliance Policies and Procedures Relevant to This Position

WORK ENVIRONMENT:

  • Ability to maintain focus on essential tasks in a prioritized manner is essential.
  • Requires punctuality, reliability, attention to detail, and accountability for outcomes.
  • Involves prolonged periods of sitting and occasional travel to various departments.
  • Requires communication with others via phone, email, and in-person discussions.
  • Completion of assigned online training courses with satisfactory results is necessary.
  • Professional setting necessitating appropriate demeanor and attire.
  • Work is conducted indoors in a controlled environment.

SKILLS REQUIRED:

  • Comprehensive understanding of banking operations and procedures
  • Ability to manage multiple priorities effectively
  • Knowledge of the Money Laundering Control Act, Office of Foreign Asset Control regulations, and key banking regulations
  • Familiarity with banking laws, risk assessment, and analysis
  • Capacity to prioritize and organize tasks with minimal supervision
  • Proficiency in Business English
  • Effective oral communication skills to address inquiries from regulatory bodies and external consultants
  • Ability to perform under pressure
  • Competency in Microsoft Office Suite
  • Experience with Excel
  • Ability to communicate with colleagues tactfully and positively
  • Collaborative approach to working with others
  • Physical capability to lift up to 30 lbs when necessary
  • Willingness to work full-time hours as scheduled

INTERACTIONS:

The Operations Specialist collaborates with the Compliance Department, external auditors, examiners, and all operational divisions. Additionally, this role involves engaging with clients to resolve issues and clarify processes.

CORE VALUES:

  • Integrity: Maintain honesty and compassion in all interactions.
  • Commitment: Go above and beyond for clients, both internal and external.
  • Collaboration: Actively participate in building and enhancing service.
  • Continuous Improvement: Dedicate oneself to ongoing learning and skill development.
  • Teamwork: Embrace individuality while contributing to team success.
  • Problem Solving: Approach challenges with creativity and initiative.
  • Communication: Keep stakeholders informed and engaged.
  • Community Engagement: Recognize the importance of serving the community.

Oregon Pacific Bank is an Equal Opportunity Employer and does not discriminate based on race, color, sex, sexual orientation, gender identity, age, religion, national origin, physical or mental disability, or veteran's status.



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