Office Support Specialist

2 weeks ago

Chantilly, Virginia, United States Capitol Companies Full time
Position Overview

Capitol Companies, a comprehensive Property Management and Real Estate firm, is in search of an Office Support Specialist to assist two Community Portfolio Managers in their daily operations.


Key Responsibilities:
  • Draft and send daily correspondence to residents, vendors, and board members.
  • Manage and categorize invoices for prompt processing within our operational system.
  • Review modification applications for completeness prior to submission to the board, and follow up on decisions for proper documentation.
  • Assist in the preparation of annual budget mailers and other critical communications for community associations.
  • Conduct on-site inspections and manage projects as needed.
  • Oversee the timely completion of resale disclosure packages and update documents as required.
  • Support managers in tracking task lists for each community association.
  • Facilitate document and database management tasks.
  • Complete necessary state regulatory applications and ensure timely submissions for all community associations.
  • Update community association websites with relevant information and announcements.
  • Perform standard administrative duties as required.
  • Assist with various projects, including RFPs and task list management.
  • Maintain and update multiple spreadsheets while ensuring accurate record-keeping.
  • Manage calendars for managers, including scheduling meetings and virtual meeting details.

Qualifications:
  • 1-3 years of relevant office experience.
  • Knowledge of Community Associations (HOA/Condo) is advantageous.
  • Completion of M100 management class within the first year of employment is preferred.
  • Strong interpersonal skills to manage sensitive situations effectively.
  • Exceptional written and verbal communication abilities.
  • Demonstrated poise, tact, and diplomacy in all interactions.
  • Ability to work collaboratively and adapt to various tasks as needed.
  • Detail-oriented with strong prioritization skills.
  • Capability to thrive in a fast-paced environment while managing multiple priorities.
  • Independent work ethic with a commitment to excellence.
  • Proficient in Microsoft Word, Excel, Adobe, and Outlook.
  • Bilingual in Spanish and English is a plus, but not mandatory.
  • Excellent customer service skills, particularly with challenging clients.

In addition to a competitive salary and performance-based bonuses, we provide a comprehensive benefits package, including medical, dental, flexible spending accounts, long-term disability, life insurance, and a 401(k) plan.

  • Office Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Capitol Companies Full time

    Become an Integral Part of Our Team as an Office Support SpecialistAt Capitol Companies, a comprehensive Property Management and Real Estate firm serving the Washington DC Metro area, we are seeking a committed Office Support Specialist to assist our Community Portfolio Managers. If you possess office experience and outstanding communication abilities, we...

  • Customer Solutions Specialist

    2 weeks ago

    Chantilly, Virginia, United States Office Depot Full time

    Job Overview At Office Depot Inc., the Customer Solutions Specialist plays a pivotal part in delivering comprehensive solutions to our clientele, covering Technology, Services, Furniture, and Print offerings. This part-time position is designed for individuals who can swiftly establish and nurture customer relationships, becoming a reliable advisor through...

  • Security Specialist

    2 days ago

    Chantilly, Virginia, United States National Reconnaissance Office (NRO) Full time

    Job DescriptionWe are seeking a highly skilled Security Specialist - Polygraph Examiner to join our team at the National Reconnaissance Office (NRO). As a Security Specialist, you will play a critical role in ensuring the security and integrity of our operations.Key ResponsibilitiesConduct polygraph examinations on a diverse population requiring access to...

  • Service Integration Office Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Warriors Recruiting Full time

    Job OverviewPosition: Service Integration Office (SIO) Front Office Support LiaisonLocation: Chantilly, VAClearance: TS/SCI CI PolyRole Summary:The Service Integration Office (SIO) Front Office Support Liaison plays a crucial role in facilitating the operational functions of the SIO Chief of Staff and the Deputy Director. This position is essential for...

  • Senior Program Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States SAIC Full time

    Job Title: Senior Program Support SpecialistCompany: SAICAs a Senior Program Support Specialist, you will provide essential assistance to a government client in the management of their operational responsibilities. Your role will involve supporting the Chief of Staff in overseeing their Director's Action Group (DAG) tasks, compiling the Weekly Activity...

  • Administrative Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Sparks Group Full time

    Position OverviewCompany Overview: Sparks Group is seeking a dedicated Administrative Support Specialist to enhance our office operations. This role is ideal for individuals who value a structured work environment and are committed to providing exceptional support.Key Responsibilities:Oversee a multi-line telephone system to ensure effective...

  • Security Specialist

    2 days ago

    Chantilly, Virginia, United States National Reconnaissance Office (NRO) Full time

    Job DescriptionWe are seeking a highly skilled Counterintelligence Security Specialist to join our team at the National Reconnaissance Office (NRO). As a Security Specialist - Polygraph Examiner, you will play a critical role in ensuring the security and integrity of our operations.Key ResponsibilitiesConduct polygraph examinations on a diverse population...

  • Joint Program Office Support Specialist

    4 days ago

    Chantilly, Virginia, United States SAIC Full time

    About the RoleSAIC is seeking a dedicated professional to provide support to a joint System Program Office (SPO) in a dynamic and fast-paced environment. As an Executive Technical Assistant, you will play a critical role in ensuring the smooth operation of the SPO, supporting the Director and Deputy Director in their daily activities.Key...

  • Service Integration Office Support Specialist

    7 days ago

    Chantilly, Virginia, United States Warriors Recruiting Full time

    Job OverviewPosition: Service Integration Office (SIO) Front Office Support LiaisonLocation: Chantilly, VAClearance Requirement: TS/SCI CI PolyRole Summary:Facilitates the daily operations of the SIO Chief of Staff and Deputy Director.Coordinates updates and information from various teams for senior leadership discussions.Organizes branch-level meetings,...

  • Service Integration Office Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Warriors Recruiting Full time

    Job OverviewPosition: Service Integration Office (SIO) Front Office Support LiaisonLocation: Chantilly, VAClearance: TS/SCI CI PolyRole Summary:Facilitates the daily operations of the SIO Chief of Staff and Deputy Director.Coordinates updates and information from various departments for executive meetings.Organizes branch-level meetings, ensuring effective...

  • Senior Contract Support Specialist

    7 days ago

    Chantilly, Virginia, United States SAIC Full time

    Job SummarySAIC is seeking a highly skilled Senior Contract Support Specialist to provide Systems Engineering and Technical Assistance (SETA) support to the NRO Commercial System Program Office (CSPO). The ideal candidate will possess demonstrated Government contracting experience and be able to support the execution of actions across a wide variety of...

  • Budget Analyst

    22 hours ago

    Chantilly, Virginia, United States National Reconnaissance Office Full time

    Job SummaryThe National Reconnaissance Office is seeking a highly skilled Budget Analyst to join our team. As a Budget Analyst, you will play a critical role in supporting the development and execution of the NRO's budget.Key ResponsibilitiesDevelop and manage the NRO's budget, including formulation of budgets to support plans, programs, and...

  • Technical Support Specialist I

    2 weeks ago

    Chantilly, Virginia, United States Red River Full time

    The Technical Support Specialist I plays a crucial role in delivering exceptional assistance at the Red River Service Desk. This position is dedicated to addressing technical inquiries directly from clients, as well as managing escalations from fellow team members and field engineers. Our specialists are committed to ensuring user productivity and enhancing...

  • Client Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States PrideStaff Full time

    Job OverviewAre you passionate about assisting others and providing valuable information? Our client, a leader in educational resources, is seeking a Client Support Specialist to enhance their customer engagement efforts.Position DetailsLocation: RemoteCompensation: Competitive hourly rateDuration: Temporary assignmentKey Responsibilities:Deliver exceptional...

  • Administrative Support Specialist

    2 days ago

    Chantilly, Virginia, United States Ampcus Full time

    Job Summary:Ampcus is seeking an experienced Administrative Support Specialist to join our Operations team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Operations organization, including data and documentation receipt, data entry, data upload, filing, logistics support, and/or site...

  • Field Support Specialist

    5 days ago

    Chantilly, Virginia, United States Fenix Group, Inc Full time

    Job SummaryFenix Group, Inc. is seeking a highly skilled Field Support Specialist to join our team. As a key member of our technical support team, you will play a critical role in ensuring seamless integration, deployment, and ongoing support of our advanced communication solutions.Key ResponsibilitiesTechnical Support: Provide expert technical assistance to...

  • Operations Support Officer

    2 weeks ago

    Chantilly, Virginia, United States KBR Full time

    Position:Action OfficerKBR is in search of an Action Officer (AO) to provide support to a government agency. The primary duties involve aligning initiatives and resources to facilitate effective operations of the Director's Advisory Group (DAG) and ensuring sound recommendations. The DAG is tasked with ensuring compliance with relevant agency policies and...

  • Cloud Support Specialist

    7 days ago

    Chantilly, Virginia, United States Edgesource Corporation Full time

    Company Overview:Edgesource Corporation is a leading technology service provider specializing in serving various government agencies and commercial clients. Our company is dedicated to delivering exceptional IT solutions and services.Job Summary:We are seeking a skilled Cloud Support Specialist to join our team in Chantilly, VA. As a Cloud Support...

  • Client Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Sparks Personnel Services, Inc. Full time

    Position OverviewAs a Client Support Specialist, you will be instrumental in delivering exceptional service to our customers. Your role will involve:Comprehensive Knowledge: Developing and maintaining an in-depth understanding of our products and services to provide accurate information and support.High Volume Call Management: Handling a significant number...

  • Technical Support Officer

    2 weeks ago

    Chantilly, Virginia, United States Buchanan & Edwards Full time

    Job OverviewLocation: Chantilly, VAEmployment Type: Full TimeCompensation: UndisclosedCategory: Intelligence Operations SupportPosition SummaryBuchanan & Edwards is seeking a dedicated Technical Operations Officer to enhance our team in Chantilly, VA. This role is pivotal in providing comprehensive cyber, technical, analytical, and operational assistance to...