Administrative Support Specialist

2 weeks ago

Chantilly, Virginia, United States Sparks Group Full time
Position Overview

Company Overview: Sparks Group is seeking a dedicated Administrative Support Specialist to enhance our office operations. This role is ideal for individuals who value a structured work environment and are committed to providing exceptional support.

Key Responsibilities:

  • Oversee a multi-line telephone system to ensure effective communication.
  • Welcome guests and maintain an accurate visitor log.
  • Manage inventory and procurement of office supplies.
  • Organize and replenish supplies in common areas, including the kitchen and meeting rooms.
  • Handle the sorting and distribution of incoming and outgoing mail.
  • Receive and manage packages and deliveries.
  • Facilitate correspondence as needed.
  • Ensure timely receipt and dispatch of faxes.
  • Coordinate with the telephone service provider regarding any equipment or call issues.
  • Maintain both digital and physical filing systems.
  • Collaborate with IT to set up phone messages for holidays and office closures.
  • Assist in organizing meetings, including logistics and catering arrangements.
  • Track employee birthdays and anniversaries.
  • Support various administrative projects using Excel and Word.

Qualifications:

  • Professional appearance and a welcoming attitude.
  • Proficiency in Microsoft Office Suite is essential (testing may be required).
  • Ability to successfully complete a criminal background check.
  • Strong multitasking skills to balance reception duties with administrative tasks.
  • A minimum of two years of experience in a reception or administrative capacity is preferred.

Work Environment: This position requires in-person attendance.

Equal Opportunity Employer: Sparks Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protected veteran status.

  • Administrative Support Specialist

    2 days ago

    Chantilly, Virginia, United States Ampcus Full time

    Job Summary:Ampcus is seeking an experienced Administrative Support Specialist to join our Operations team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Operations organization, including data and documentation receipt, data entry, data upload, filing, logistics support, and/or site...

  • Administrative Support Specialist

    4 days ago

    Chantilly, Virginia, United States Chenega Corporation Full time

    Job SummaryChenega Corporation is seeking a highly organized and detail-oriented HR Administrator II to join our team. As an HR Administrator II, you will be responsible for providing administrative support to the Human Resources department, ensuring the smooth operation of HR-related activities.Key Responsibilities• Prepare and process new hire paperwork,...

  • Administrative Specialist

    3 days ago

    Chantilly, Virginia, United States General Dynamics Information Technology Full time

    Job Summary:We are seeking an experienced Administrative Specialist to join our team at General Dynamics Information Technology. As an Administrative Specialist, you will provide administrative support to our leadership team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the Dean and Associate Dean,...

  • Administrative Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States QinetiQ Full time

    Position OverviewWe are seeking a qualified administrative support professional to provide assistance to a Department of Defense client. The successful candidate should hold a Bachelor's degree in business administration or a related discipline, accompanied by 15 years of pertinent experience. An active TS/SCI clearance is mandatory.Key...

  • Program Analyst

    7 days ago

    Chantilly, Virginia, United States QinetiQ Full time

    QinetiQ US - Administrative Support Staff OfficerQinetiQ US stands at the forefront of innovation, specializing in robotic and autonomous systems across a multitude of sectors globally. Our dedication to pioneering research in sensor technology, signal processing, artificial intelligence, machine learning, and augmented reality drives progress in defense,...

  • Technical Support Systems Administrator

    2 weeks ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    Company Overview Since its inception in 2006, MAXISIQ (IOMAXIS dba MAXISIQ) has been at the forefront of Cyber Research, Development, Test, and Evaluation (RDT&E). By integrating industry expertise across software, hardware, communications, and security, we leverage extensive operational experience to provide exceptional value to our communities and the...

  • Administrative Specialist

    7 days ago

    Chantilly, Virginia, United States General Dynamics Information Technology Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our team at General Dynamics Information Technology. As an Administrative Assistant IV, you will provide high-level administrative support to our senior executives and management team.Key ResponsibilitiesProvide administrative support to senior executives and management team,...

  • Administrative Specialist

    1 week ago

    Chantilly, Virginia, United States General Dynamics Information Technology Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our team at General Dynamics Information Technology. As an Administrative Assistant IV, you will provide high-level administrative support to our senior executives and management team.Key ResponsibilitiesProvide administrative support to senior executives and management team,...

  • Program Analyst

    7 days ago

    Chantilly, Virginia, United States QinetiQ Full time

    QinetiQ US - Administrative Support Staff OfficerQinetiQ US stands at the forefront of innovation, focusing on robotic and autonomous systems across multiple sectors globally. Our dedication to pioneering research in sensor technology, signal processing, artificial intelligence, machine learning, and augmented reality drives progress in defense, aerospace,...

  • Cloud Support Specialist

    7 days ago

    Chantilly, Virginia, United States Edgesource Corporation Full time

    Company Overview:Edgesource Corporation is a leading technology service provider specializing in serving various government agencies and commercial clients. Our company is dedicated to delivering exceptional IT solutions and services.Job Summary:We are seeking a skilled Cloud Support Specialist to join our team in Chantilly, VA. As a Cloud Support...

  • Office Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Capitol Companies Full time

    Become an Integral Part of Our Team as an Office Support SpecialistAt Capitol Companies, a comprehensive Property Management and Real Estate firm serving the Washington DC Metro area, we are seeking a committed Office Support Specialist to assist our Community Portfolio Managers. If you possess office experience and outstanding communication abilities, we...

  • Technical Support Specialist I

    2 weeks ago

    Chantilly, Virginia, United States Red River Full time

    The Technical Support Specialist I plays a crucial role in delivering exceptional assistance at the Red River Service Desk. This position is dedicated to addressing technical inquiries directly from clients, as well as managing escalations from fellow team members and field engineers. Our specialists are committed to ensuring user productivity and enhancing...

  • Administrative Coordinator

    7 days ago

    Chantilly, Virginia, United States Guidepost Montessori Full time

    Administrative Support Role at Guidepost MontessoriGuidepost Montessori is seeking a highly organized and detail-oriented individual to join their team as an Administrative Support Specialist. As an Administrative Support Specialist, you will play a vital role in supporting school operations and providing exceptional customer service.Key...

  • Information Technology Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States MAXISIQ, Inc. Full time

    Company Overview Since its inception in 2006, MAXISIQ (IOMAXIS dba MAXISIQ) has been at the forefront of Cyber Research, Development, Test, and Evaluation (RDT&E). By integrating industry expertise in software, hardware, communications, and security, we leverage decades of operational experience to provide outstanding value to communities and the critical...

  • Client Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States PrideStaff Full time

    Job OverviewAre you passionate about assisting others and providing valuable information? Our client, a leader in educational resources, is seeking a Client Support Specialist to enhance their customer engagement efforts.Position DetailsLocation: RemoteCompensation: Competitive hourly rateDuration: Temporary assignmentKey Responsibilities:Deliver exceptional...

  • Senior Program Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States SAIC Full time

    Job Title: Senior Program Support SpecialistCompany: SAICAs a Senior Program Support Specialist, you will provide essential assistance to a government client in the management of their operational responsibilities. Your role will involve supporting the Chief of Staff in overseeing their Director's Action Group (DAG) tasks, compiling the Weekly Activity...

  • Program Analyst

    2 weeks ago

    Chantilly, Virginia, United States QinetiQ Full time

    QinetiQ US - Administrative Support Staff OfficerQinetiQ US stands at the forefront of innovation, focusing on robotic and autonomous systems across multiple industries globally. Our dedication to pioneering research in sensor technology, signal processing, artificial intelligence, machine learning, and augmented reality plays a crucial role in enhancing...

  • Customer Support Specialist

    7 days ago

    Chantilly, Virginia, United States Acclaim Technical Services Full time

    Acclaim Technical Services, established in 2000, is a prominent provider of language, operational, and technological services catering to a diverse array of U.S. Federal agencies. As an Employee Stock Ownership Plan (ESOP) organization, we take pride in our unique position within the industry.Our reputation as a top workplace in the DC area is a testament to...

  • Customer Support Specialist

    6 days ago

    Chantilly, Virginia, United States Acclaim Technical Services Full time

    Acclaim Technical Services, established in 2000, is a prominent provider of language, operational, and technological services, catering to a diverse array of U.S. Federal agencies. As an Employee Stock Ownership Plan (ESOP) organization, we take pride in our unique position within the industry.Our commitment to excellence is reflected in our consistent...

  • Customer Support Specialist

    2 weeks ago

    Chantilly, Virginia, United States Acclaim Technical Services Full time

    Acclaim Technical Services, established in 2000, is a prominent provider of language, operational, and technological services, catering to a diverse array of U.S. Federal agencies. As an Employee Stock Ownership Plan (ESOP) organization, we pride ourselves on our unique position within the industry.Our reputation speaks volumes: ATS is regularly recognized...