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Legal Support Specialist

2 months ago

Washington, United States West 4th Strategy Full time

We are seeking a Legal Support Specialist to join our team at West 4th Strategy. In this role, you will play a crucial part in the Department of Health and Human Services, specifically within the Office of the Secretary, Departmental Appeals Board. Your primary responsibilities will include efficiently screening Medicare appeals, preparing essential records for U.S. Federal Court, and ensuring the accuracy of claim files.

Key Responsibilities:

  • Conduct thorough initial screenings of Medicare appeals promptly upon assignment.
  • Prepare comprehensive administrative records for submission to U.S. Federal Court.
  • Ensure claim files are complete and adhere to proper jurisdictional standards.
  • Accurately docket new appeals in the electronic case filing system.
  • Utilize Adobe Pro to convert final action documents into PDF format.
  • Request and retrieve missing Administrative Law Judge (ALJ) hearing files within the designated timeframe.
  • Upload received items to the file cabinet on the same day of receipt.
  • Draft interim letters to address case processing errors within a week of assignment.
  • Upload interim letters into the e-filing system with the appropriate event recorded.
  • Manage correspondence and ensure timely processing of incoming appeal requests.
  • Log all incoming mail within two business days and refer unusual correspondence to the Contracting Officer Representative (COR).
  • Prepare acknowledgment letters and update case management systems promptly.
  • Process and mail final decisions, orders, and letters within the required timeframes.

Required Skills and Experience:

  • One year of experience in conducting legal research is required.
  • Proven experience in preparing and reviewing legal documents and briefings.
  • Strong analytical skills in reviewing legal documents.
  • Familiarity with various forums for legal research.

Education and Certifications:

  • A Master's degree or equivalent graduate degree is required.
  • Two years of progressively higher-level graduate education leading to a J.D. or LL.B. may be considered in lieu of a Master's degree.

Location: Washington, DC

Clearance: Candidates may be subject to HSPD-12 credentialing requirements and must be U.S. citizens capable of passing a background investigation.

Travel: Some travel may be required.

Work Hours: Full-time position, 40 hours per week.

Employment Classification: W2 eligibility.

Relocation: Potential eligibility for relocation benefits.

West 4th Strategy is an Equal Opportunity/Affirmative Action (EEO/AA) employer.