Administrative Assistant for Corporate Operations

2 weeks ago


Springfield, Illinois, United States HRM Services Full time
Position Overview

HRM Services is seeking a dedicated individual to join our Corporate Team in a crucial role.

Job Title: Portfolio Support Technician/Corporate Administration Assistant

This role is integral to our Corporate Leadership Team, tasked with delivering essential support to Leadership, Properties, and Corporate initiatives. Responsibilities include, but are not limited to:

  • Scheduling: Coordinating meetings and appointments efficiently.
  • Data Entry: Accurately inputting and managing data.
  • Data Analysis: Analyzing data to support decision-making processes.
  • Vendor Bids: Assisting with construction, maintenance, and vendor bid processes.
  • Accounts Receivable Collections: Supporting the collection of outstanding payments.

This position operates under the guidance of the Director of Management Operations and the Executive Leadership Team.

Work Schedule: Full-Time, Monday to Friday

Compensation: Hourly pay ranging from $16 to $18, commensurate with experience.

Benefits: Comprehensive benefits package including, but not limited to, Paid Time Off (PTO), Health and Dental Insurance, Vision Coverage, 401(k), Life Insurance, and discounts on qualifying phone plans.

Qualifications:

  • Experience in Affordable Housing Property Management, particularly with Missouri Programs, LIHTC, HUD, and Rural Development is preferred.
  • Proficient in skills such as Vendor Coordination, Scheduling, and Bid Approvals.
  • Strong command of Microsoft Office Suite, including Word, Excel, and Teams.
  • Professional background in Accounts Receivable/Accounts Payable with a focus on collections.
  • Experience in a Construction, HVAC, or Plumbing office is preferred.
  • Ability to self-learn and adapt through various training methods.
  • Familiarity with State Agency Programs and Reporting Regulations, including AMRS, MINC, and TRACS is preferred.


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