Administrative Operations Manager

2 weeks ago

Springfield, Illinois, United States CASE Management Consulting, LLC Full time
Position Overview

Seeking a Skilled Office Manager / Staff Officer at Case Management Consulting

*This role necessitates an active Top-Secret clearance*

Are you a proficient office management professional eager to contribute to innovative projects? We are in search of a talented individual to become part of our team at Case Management Consulting. In this capacity, you will play a vital role in supporting the Business Executive, Staff Officers, and Leads with personnel management and the administration of daily operations.

Your Key Responsibilities:

  • Act as the primary action officer for assigned tasks, ensuring all requirements are met, reviewed, and approved by leadership, and that responses are prepared for timely release;
  • Assist the Business Executive, Staff Officers, and Leads with all responsibilities related to AOT and its subordinate offices;
  • Provide coordination support for Continuity of Operations (COOP), Business Continuity Planning (BCP), space management, and position oversight to achieve objectives;
  • Compile special reports, summaries, or responses to inquiries related to the mission, gathering relevant information from various sources under general guidance;
  • Support the Business Executive, Staff Officers, and Leads with staff management and daily administrative tasks;
  • Document Action Items and commitments made by executives during meetings and facilitate implementation;
  • Anticipate and prepare necessary materials for conferences, correspondence, appointments, and meetings, keeping the lead officer informed;
  • Review outgoing correspondence for executive approval, advising authors on compliance with policies and executive viewpoints;
  • Summarize incoming materials and meetings to assist executives, coordinating new information with background sources and highlighting critical issues;
  • Review publications, agency regulations, and directives, taking action or referring important items to the Business Executive and staff;
  • Advise administrative personnel in subordinate offices on new procedures and request necessary information for conferences, reports, and inquiries;
  • Exhibit strong internal and external coordination, non-technical writing, organizational, and customer service skills;
  • Extract and synthesize complex information to prepare briefings and other documentation;
  • Demonstrate briefing skills, project management, strategic planning, organizational skills, and resource management;
  • Communicate effectively, both orally and in writing;
  • Work collaboratively as a team member, consistently meeting schedules and timelines with attention to detail;
  • Work independently and under pressure;
  • Understand COOP/BCP concepts, space planning, Defense Travel System (DTS), records management, and event coordination;
  • Identify, analyze, and resolve problems effectively;
  • Serve as an Information Officer (IO) responsible for facilitating Records Management, ensuring actions such as office inventory, file plan establishment, training on records management processes, and proper filing of records are completed.

Qualifications for Success:

  • Active TS/SCI clearance, demonstrating a commitment to confidentiality and security;
  • Bachelor's degree in Business Management or a related field, or at least 7 years of relevant experience in lieu of a degree;
  • Proficient in Microsoft Office Applications with the ability to independently develop materials.

Desirable Qualifications:

  • Experience performing general staff officer duties using established guidelines;
  • Ability to gather information to synthesize functional needs;
  • Experience in research and information gathering;
  • Familiarity with the intelligence analysis and production process;
  • Basic understanding of the NSG structure, functional managers' roles, and relationships among NSG members and partners;
  • Experience with Department of Defense and Intelligence Community practices, missions, and policies.

Become a part of a dynamic environment where your skills will be recognized, and your contributions will influence the future of our organization.

Case Management Consulting is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

  • Administrative Operations Manager

    2 weeks ago

    Springfield, Illinois, United States CASE Management Consulting, LLC Full time

    Job OverviewPosition: Office Manager / Staff OfficerClearance Requirement: Active Top-Secret clearance requiredWe are seeking a proficient Office Manager / Staff Officer to enhance our operational efficiency at Case Management Consulting, LLC. This role is pivotal in supporting our Business Executive and team leaders in managing staff and overseeing daily...

  • Administrative Operations Manager

    2 weeks ago

    Springfield, Illinois, United States CASE Management Consulting, LLC Full time

    Position OverviewOffice Manager / Staff Officer Role at Case Management Consulting*This role necessitates an active Top-Secret clearance*We are seeking a proficient office management coordinator who is eager to contribute to innovative projects. In this position, you will support the Business Executive, Staff Officers, and Leads in managing personnel and...

  • Administrative Operations Coordinator

    2 weeks ago

    Springfield, Illinois, United States W3Global Inc Full time

    Job OverviewPosition SummaryThis is a full-time, on-site position for an Administrative Operations Coordinator. The role focuses on managing daily administrative tasks and ensuring efficient office operations. Our organization is a prominent provider of document verification services from governmental agencies and international embassies across the United...

  • Office Manager for Administration and Operations

    23 hours ago

    Springfield, Illinois, United States BlueSky Innovations Full time

    About BlueSky Innovations:Our company is a leading provider of innovative solutions in the field of high-quality kitchen furniture. We are a dynamic and growing team driven by a passion for innovation, design, and quality. We are a premium brand for designer kitchens, produced sustainably, and offering an excellent price-performance ratio.What We Offer:A...

  • Administrative Operations Specialist

    2 weeks ago

    Springfield, Illinois, United States Xcellent Technology Solutions Full time

    Position OverviewAre you seeking a role where your administrative skills and collaborative spirit can significantly enhance operational effectiveness? This is an exceptional opportunity with Xcellent Technology Solutions to support a vital government agency.Key ResponsibilitiesAs an Administrative Officer, you will play a crucial role in managing a variety...

  • Lending Operations Administrative Coordinator

    2 weeks ago

    Springfield, Illinois, United States Commonwealth of Virginia Full time

    Department: Office of Research Innovation and Economic Impact Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: Maximum of 29 hours per week Location: Springfield, VA Workplace Type: On Site Required Salary: Commensurate with education and experience Criminal Background Check: Yes ...

  • Administrative Assistant for Corporate Operations

    2 weeks ago

    Springfield, Illinois, United States HRM Services Full time

    Position OverviewHRM Services is seeking a dedicated individual to join our Corporate Team in a crucial role.Job Title: Portfolio Support Technician/Corporate Administration AssistantThis role is integral to our Corporate Leadership Team, tasked with delivering essential support to Leadership, Properties, and Corporate initiatives. Responsibilities include,...

  • Information Management Administrator

    2 weeks ago

    Springfield, Illinois, United States IT Concepts Full time

    Job OverviewFounded in 2003, IT Concepts embodies core values such as customer-centricity, teamwork, innovation, and integrity. We strive to work collaboratively to achieve our goals and positively impact our communities. Our culture encourages change, experimentation, and continuous improvement, allowing us to deliver effective solutions through a design...

  • Mainframe Operations Manager

    3 days ago

    Springfield, Illinois, United States State of Illinois Full time

    Job SummaryWe are seeking a highly skilled and experienced Mainframe Operations Manager to join our team at the State of Illinois. As a key member of our IT department, you will be responsible for managing and directing the 24/7 operations of input/output Control Services, Mainframe Software Services, and Systems Operations Center.Key ResponsibilitiesManage...

  • HR Operations Manager

    4 days ago

    Springfield, Illinois, United States Associated Electric Cooperative Full time

    **About the Role**Associated Electric Cooperative is seeking a highly skilled Human Resources Administrator to join our team. As a key member of our HR department, you will be responsible for ensuring the smooth and efficient operation of our HR functions.**Key Responsibilities**Coordinate and maintain accurate employee records, including data management for...

  • Program and Operations Management Specialist

    7 days ago

    Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full time

    Position OverviewThe National Geospatial-Intelligence Agency (NGA) is seeking qualified candidates for the role of Program and Business Administration Officer. This position is essential in supporting NGA's operations and personnel through a variety of specialized functions.Key ResponsibilitiesAs a Program and Business Administration Officer, your...

  • Administrative Executive

    2 weeks ago

    Springfield, Illinois, United States State of Illinois Full time

    Position Title: Administrative ExecutiveAgency: Department of Innovation and TechnologySalary Range: $4,246.00 - $5,701.00 monthlyJob Type: Salaried CountyLocation: SangamonNumber of Openings: 1Plan/BU: RC 01Overview:The Administrative Executive plays a crucial role in supporting the operational functions of the Department of Innovation and Technology. This...

  • Program and Operations Management Specialist

    6 days ago

    Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full time

    Position Overview:The National Geospatial-Intelligence Agency (NGA) is seeking skilled professionals to fill the role of Program and Business Administration Officer. This position involves a variety of specialized tasks aimed at enhancing NGA operations and supporting staff effectively.Key Responsibilities:As a Program and Business Administration Officer,...

  • Administrative Executive

    2 weeks ago

    Springfield, Illinois, United States City of Springfield MO Full time

    Position Overview:The City of Springfield is actively looking for qualified candidates to fill the role of Administrative Executive across various departments. This position plays a crucial role in ensuring efficient operations within the organization.Key Responsibilities:As an Administrative Executive, you will be responsible for:1. Providing high-level...

  • Program and Operations Management Specialist

    7 days ago

    Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full time

    Position OverviewThe National Geospatial-Intelligence Agency (NGA) is seeking qualified candidates for the role of Program and Business Administration Officer. This position entails a variety of specialized responsibilities essential for the effective functioning of NGA operations.Key ResponsibilitiesAs a Program and Business Administration Officer, you...

  • Administrative Coordinator

    2 weeks ago

    Springfield, Illinois, United States The Edgar Lomax Company Full time

    Position OverviewExciting OpportunityThe Edgar Lomax Company, a prominent investment management firm, is seeking an Administrative Coordinator. This role requires no prior experience; however, training in administration or business studies is essential. Key responsibilities encompass general office operations, typing at a speed of 40 words per minute, and...

  • Facility Operations Manager

    2 weeks ago

    Springfield, Illinois, United States National Geospatial-Intelligence Agency (NGA) Full time

    Position Overview: The National Geospatial-Intelligence Agency (NGA) is seeking a dedicated professional to serve as an Installation Management Officer. This role is pivotal in overseeing various programs, coordinating facility operations, and delivering exceptional customer support.Key Responsibilities: The Installation Management Officer will:Manage...

  • Senior Operations Manager

    4 days ago

    Springfield, Illinois, United States V2X Full time

    Job SummaryWe are seeking a highly experienced Senior Operations Manager to join our team at V2X. As a key member of our organization, you will be responsible for managing resources, cost, schedule, performance, and risk across various tasks and projects.Key ResponsibilitiesProgram Management: Assist the Program Manager in managing resources, cost, schedule,...

  • Store Operations Manager

    4 days ago

    Springfield, Illinois, United States BigYNon Full time

    About the Role:We are seeking a highly skilled and motivated Assistant Store Manager to join our team at Big Y Non. As a key member of our store leadership team, you will be responsible for driving sales growth, improving customer satisfaction, and ensuring operational excellence in our stores.Key Responsibilities:Leadership and Development: Develop and...

  • Operations Manager

    1 week ago

    Springfield, Illinois, United States Jacobs Full time

    About the RoleWe are seeking a highly skilled Operations Manager to join our team at Jacobs, a leading provider of technical, professional, and scientific services. As an Operations Manager, you will play a critical role in ensuring the smooth operation of our Orchestration Services, providing technical support and guidance to our team and customers.Key...