Insurance Administrative Coordinator

2 weeks ago


Palm Beach Gardens, Florida, United States Planet Professional Full time

***Local candidates only, this is on-site 5 days per week in Palm Beach Gardens, FL***

Up to $25/hr depending on experience

Insurance Administrative Coordinator

Essential Qualifications:

*Minimum of 2 years in an administrative role

*Proficient in Excel

*Strong multitasking abilities

Preferred Qualifications:

*Experience in insurance administration

*Possession of a 215, 220, or 440 License with the Florida Department of Financial Services is preferred (excluding Public Adjuster)

Position Overview:

The Insurance Administrative Coordinator is responsible for a variety of administrative functions related to the processing of insurance applications. This includes the completion, examination, verification, and submission of documents to agents for evaluation of insurance coverage.

Key Responsibilities:

  • Evaluate daily incident reports to determine claim eligibility and enter claims through the designated portal.
  • Assist in the claim filing process by preparing, copying, scanning, and submitting necessary forms into the appropriate systems.
  • Regularly update and manage Incident Report spreadsheets, assessing severity and escalating issues as needed.
  • Collaborate with Property and Regional Managers to ensure timely submission of documents required for insurance underwriting, incidents, claims, and litigation.
  • Work with external agencies to gather information necessary for underwriting assessments, claim submissions, and follow up on claim payments and distributions.
  • Prepare, copy, scan, archive, and email Acord and other insurance application forms once validated by the Executive Team.
  • Oversee insurance policy due dates, notifications, conference calls, and other significant dates and correspondence in Outlook, providing reminders to management.
  • Maintain organized physical files and upload documents to the shared drive, ensuring proper labeling in Property folders.
  • Engage in various ad hoc projects and tasks as required.
  • Quickly adapt to changing priorities to effectively meet tight deadlines.
  • Ensure confidentiality of sensitive organizational information.
  • Perform additional duties as assigned by the direct supervisor.


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