Insurance Administration Coordinator

2 weeks ago


Palm Beach Gardens, Florida, United States PRIDEROCK CAPITAL PARTNERS, LLC Full time

POSITION OVERVIEW

The Insurance Administration Coordinator is responsible for a range of administrative tasks associated with the completion, examination, verification, and submission of insurance applications to agents for coverage evaluation.

KEY RESPONSIBILITIES

  • Conducts daily reviews of incident reports to assess eligibility for claims, entering claims through the designated portal.
  • Facilitates the claims process by preparing, duplicating, scanning, and submitting necessary forms into the appropriate systems.
  • Maintains and updates Incident Report spreadsheets on a daily basis, assessing severity and escalating issues as necessary.
  • Collaborates with Property and Regional managers to ensure timely submission of documents required for insurance underwriting, incidents, claims, and legal matters.
  • Engages with external agencies to collect information that supports underwriting assessments, claim submissions, and follow-ups on claim payments and distributions.
  • Handles the completion, duplication, scanning, archiving, and emailing of Acord and other insurance application forms after verification by the Executive Team.
  • Schedules insurance policy due dates, notifications, conference calls, and other relevant dates and communications in Outlook, providing reminders to management.
  • Maintains organized physical files, uploading documents to a shared drive and labeling them appropriately within Property folders on a daily basis.
  • Participates in various ad hoc projects and initiatives as required.
  • Demonstrates flexibility and adaptability to prioritize tasks and meet tight deadlines.
  • Ensures strict confidentiality in all organizational matters.
  • Performs additional duties as assigned by the direct Manager.

REQUIREMENTS

  • 2-4 years of prior experience in Insurance Administration is highly preferred.
  • Possession of a 215, 220, or 440 License with the Florida Department of Financial Services is preferred (excluding Public Adjuster).
  • Proficient in advanced Excel and Microsoft Word.
  • Strong critical thinking and problem-solving abilities.
  • Detail-oriented with a focus on accuracy.
  • Able to thrive in a fast-paced environment while managing multiple tasks and meeting deadlines.
  • Excellent documentation and communication skills, along with professional phone etiquette.
  • Must be an energized and enthusiastic candidate.


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