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Administrative Coordinator

2 months ago

West Palm Beach, Florida, United States Nautical Ventures Full time
Position Overview:
As an Administrative Coordinator, you will be essential in maintaining the seamless and effective functioning of our office environment. Your role will involve a diverse array of administrative and managerial responsibilities, which are crucial for the organization to operate efficiently and foster a productive atmosphere.
Key Responsibilities:
  • Operational Management: Supervise daily office activities, including overseeing administrative personnel and ensuring the timely completion of office tasks.
  • Facility Oversight: Administer office facilities, focusing on space organization, maintenance, and procurement of supplies to establish a pleasant and functional workspace.
  • Policy Development: Formulate and implement office policies and procedures to promote an organized and efficient work environment.
  • Scheduling: Organize and manage meetings, appointments, and events for staff, executives, and clients as required.
  • Communication Management: Act as the primary point of contact for internal and external communications, addressing inquiries, phone calls, and correspondence.
  • Inventory Control: Oversee office supply inventory, place orders for necessary items, and maintain cost-effective procurement practices.
  • Vendor Coordination: Collaborate with vendors, service providers, and contractors, ensuring that contracts are established and services align with company standards.
  • Financial Oversight: Assist in budget formulation, monitor expenditures, and track office-related costs to ensure financial accountability.
  • Employee Onboarding and Offboarding: Facilitate the onboarding process for new hires, including workspace preparation, equipment distribution, and training. Manage the offboarding process for exiting employees.
  • Record Management: Maintain precise records, files, and documentation related to office operations, contracts, and personnel.
  • Health and Safety Compliance: Ensure adherence to health and safety regulations, conduct safety drills, and implement emergency protocols.
  • Technical Support: Work alongside IT personnel to address office technology requirements, troubleshoot issues, and manage equipment.
Qualifications:
  • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Demonstrated experience in office management or a comparable administrative role.
  • Exceptional organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and office management software.
  • Strong communication and interpersonal skills.
  • Effective problem-solving and decision-making capabilities.
  • Meticulous attention to detail and a commitment to maintaining an orderly office.
  • Leadership and supervisory experience.
  • Understanding of workplace health and safety regulations.
  • Ethical and trustworthy, capable of handling sensitive information with discretion.
Employee Benefits:
  • Health, dental, vision, and life insurance
  • Employee discounts
  • Paid time off
  • 401k retirement plan

Position Type: This is a full-time role with standard business hours, typically Monday through Friday. Flexibility may be necessary to accommodate special projects, events, or office requirements.
Company Overview:

Nautical Ventures is dedicated to transforming your passion into a career. We offer a wide range of products, including yachts, boats, kayaks, stand-up paddleboards, and water toys. Recognized as the #17 dealer by Boating Industry magazine, Nautical Ventures is your premier destination for aquatic enjoyment. In addition to our retail, service, and marina operations, we provide unique "nautical experiences" through our rental kiosk and opportunities to demo products at various boat shows and events throughout the year. With five locations plus a marina and rental kiosk, our company is led by two experienced yachtsmen with over 80 years of combined expertise in managing shipyards, owning yachts, brokering cruise ships, and selling boats of all sizes. Our mission is to deliver innovative products and promote healthy lifestyle options for everyone.