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Operations Supervisor

3 months ago

Philadelphia, United States NETRALITY Full time

Job DetailsJob LocationPhiladelphia - 401 N. Broad - Philadelphia, PADescriptionWho We AreNetrality Data Centers is a growing private-equity backed owner-operator of strategic interconnection properties. With eighteen premier data centers located in six metropolitan markets, Netrality continues to acquire strategic network interconnection data centers and develop Meet Me Rooms and wholesale data center space within those properties to offer the highest quality and most robust direct network interconnections in the market.Netrality offers comprehensive and competitive benefits to our employees, notably: Multiple offerings for medical, dental, and vision insuranceCompany-paid life, short- and long-term disability, and AD&D insurancePaid parental leave, fertility support, 401k matchingEmployee discount services through our partners savings platform$1:$1 company match for all eligible charitable giftsWho We NeedThe Operations Supervisor has overall responsibility for the operations side of the property's Colocation Data Center business, including all related infrastructure throughout the building. This position offers the opportunity to work closely with the leadership of our Property Management and Data Center Operations teams.Netrality is a close-knit team of A-players. This is an opportunity for the right person to establish efficiencies and best practice enterprise-wide, with the potential for growth of the function over time.Description of Responsibilities StaffingTrain and manage all MMR technical support personnel, as required. Manage team availability and expectations regarding task delegation and deadlines.ProvisioningManage all physical aspects of customer installation and task delegations regarding power turn-up and any space configurations, within deadline.Install (or coordinate customer installation of) all homeruns between customer cabinet/cage and Meet Me Room (MMR)Manage rack conditions and cable management in customer environments.Provision and inventory all MMR RUs, install all FDPs according to provisioning plan, port fiber cables to FDPs in the MMR, and terminate customer fiber cables,Provision and inventory all POE activity. Assign and tag all innerducts for customers to pull cables into.Track and inventory all cross connects in the MMR lifecycle manage service tickets (cases), for all work undertaken in response to customer requests.Ensure customer and contractor insurance requirements are met and maintained.Design, install and manage riser infrastructure and cable facilities to provide base building tenants' connectivity to the data center.Monitor in-building corporate IP telecommunication system, and recommend improvements/additions.Supervision of all data center conditions and activities within the facility with the purpose of monitoring for improvements, house-keeping needs, and facility policy regulation. Customer ServiceImplement appropriate ticketing/work order systems and procedures Inspect the work quality of team installed customer equipment prior to placing equipment in service.Supervise and provide direction to all installation contractors ensuring construction is commensurate with building guidelines. Oversee the delivery of all technical support services, including Remote Hands, troubleshooting, etc. Receive and coordinate storage, movement, and deployment of customer equipment delivered to site on behalf of remote customers.Establish and enforce appropriate benchmarks for customer service response times Ensure overall customer satisfaction for the life of the relationship Create orientation materials for new customers, as needed.Maintain action item register for ongoing operational issues and report status of issues to MMR ownership weekly.Capacity ManagementImplement appropriate physical asset inventory management practices, including:Software / database tools Labeling standards Establish and maintain naming/numbering scheme for cabinets, racks and panels to facilitate assignment and inventory requirements.Maintain complete inventory of all customer homeruns and cross connects, including origin and destination ports Track power allocation and utilization, and provide feedback to the sales team regarding available power capacity Maintain complete inventory of, and allocate all new POEs and riser innerducts.Create, manage and maintain visual inventory of all data center colo space, and MMR rack and panel capacityEquipment MaintenanceSelect vendors and negotiate and execute contracts for routine maintenance of key infrastructure systems, including HVAC, UPS, DC plant, generator, fire/life safety, access/security, BMS, etc. Create and maintain equipment maintenance schedules and logs Determine and maintain optimal setpoints/parameters for all infrastructure equipment Oversee any non-routine equipment repairs, replacements, upgrades, etc., as needed Understand base building systems and impacts on data center operations.Monitor all equipment status via integrated building management system and respond appropriately to alarm situations.Perform routine visual inspections of equipment to ensure efficient functionality and meet required schedules.SecurityImplement appropriate security protocols and procedures Create procedure and documentation for data center sign-in processOversee security protocolsMaintain and monitor access card and security camera systems to prevent unauthorized facility access Install and commission security cameras and administer security system.Manage and maintain all authorized customer access lists.Maintain cabinet access codes and program new codes for new customers.Disaster Recovery Uphold appropriate disaster recovery plans and proceduresOversee execution of DR plans during and immediately following all emergenciesCoordinate MMR DR plan with building ownership crisis plan.Standards Achieve and maintain SSAE 16 and SOC certification Identify and recommend any other helpful certificationsManage ongoing compliance requirements for all certification programsEnergy EfficiencyRecommend and implement energy efficiency improvements (via both operating standards and capital expenditures) Work with local jurisdictions/utilities and other entities to obtain incentive funds for efficiency projects Operating SuppliesMaintain appropriate inventory of operating supplies to ensure smooth and efficient operation of the business Establish baseline inventory of tools, supplies, equipment, and consumables.Evaluate multiple vendor equipment specifications.Obtain quotes for required materials.Establish and perform purchase order process to obtain materials from suppliers.Maintain supplier relationships and negotiate any supply contracts as appropriate Sales Support / Pre-sales engineeringAssist sales team with prospective customer inquiries, site tours, price quotes Provide feedback regarding acceptable contract terms Provide design services to customers for cage layout, rack and cable management components, fiber optic cables, and network equipment including fuse/breaker panels, and fiber distribution panels (FDP's).Life-cycle management of customer relationship.Budgeting / AccountingAssist with annual operating budget Assist with annual capital budget Review, approve, and code all vendor invoices Ensure that all expenditures are consistent with approved budgets Assist accounting manager with all billing/collection issues Regular financial reporting and updates to corporate accounting and building ownership.Reconcile billed services against services ordered by and provided to customers.Capital ProjectsAssist ownership with the planning and implementation of new data center spaces within the building Assist ownership with the planning and implementation of major infrastructure additions (e.g. new central generator plant) Thrive in a fast-paced environment, managing competing priorities.Be curious and inquisitive about understanding and improving business processes.Be a team player with the ability to work and communicate across a variety of business units, data center operations, and management levels.Provide ad-hoc analytical support and special projects as requested.Communicate regularly with management and various business units.Position Requirements and Desired Skills5+ years' experience in telecommunications and/or colocation facility management as well as strong knowledge of the telecommunications industry (i.e. telecom carriers, networks, inside/outside plant, transport equipment, etc.).Bachelor's degree preferredStrong working knowledge of DWDM, Ethernet, IP, and SONETHands-on experience with DC power installation, and fiber optic cable installation termination and testingStrong working knowledge of electrical power systems, including utility switchgear, AC and DC distribution, UPS/battery backup systems, diesel generatorsStrong working knowledge of typical colocation facility HVAC equipmentExperience in administering customer license agreementsHands-on experience with infrastructure design and construction, including relay racks, data cabinets, and cable support structuresStrong analytical, critical thinking, problem solving and organizational skillsExcellent communicator, confidently articulating complex analysis and solutions both orally and writtenHave a demonstrated track record of accomplishments and promotions in your fieldBe a detail-oriented problem solver, working towards meaningful solutions at all timesExperience working independently as well as collaboratively; effectively managing priorities while meeting hard deadlinesAbility to work cross-functionally with easeProficient with the Microsoft Office Suite, including Visio and advanced Excel skills. Relational database programming (Microsoft Access, SQL Server, etc.) with AutoCAD experience preferred but not mandatory.Budget and contract management experienceSelf-motivated, initiative takerHighest ethical and professional conduct and integrityAdhere to all guidelines and expectations set forth in company's corporate handbookNetrality Management Co., LLC and its affiliate companies are equal opportunity employers, abiding by all federal, state, and local laws and employment regulations. Netrality Management Co., LLC does not discriminate on the basis of any protected classes and encourages being a provider of an inclusive and diverse workplace.