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Administrative Assistant

4 months ago

Evanston, United States Mather Headquarters Full time

Join our team as an administrative assistant and play a key role in supporting the senior leadership team which is called the Possibilities Team at Mather. At Mather, we are changing ways on how the society views aging and committed to creating Ways to Age Well SM.
The primary role of the administrative assistant is to increase the effectiveness and productivity of senior leaders who have oversight for Compliance and Risk Management, Community Initiatives and Mather Institute, Finance, and Human Resources. This position is located on-site at HQ in Evanston, IL, will report to the Senior Vice President of Human Resources and support five leaders.

**ESSENTIAL FUNCTIONS**:

- Completes administrative assignments and assigned projects in a timely and accurate manner to ensure deadlines are met and objectives are achieved.
- Plans, coordinates, and manages calendars (including corporate calendar), events, and activities.
- Collects and prepares meeting materials and minutes, using dictation or other methods.
- Manages and books travel arrangements.
- Writes and delivers correspondence on behalf of leaders.
- Processes invoices, credit card and expense reports, and audits.
- Prepares board materials, fillable documents, spreadsheets, and presentations as needed.
- Greets visitors at Mather HQ, provides coverage for reception desk and office management, and other duties as assigned.

**QUALIFICATIONS AND SKILLS**:

- Effective interpersonal, organizational, and multi-tasking abilities with attention to detail
- Highly proficient with Microsoft Office products including Word, PowerPoint, Excel, and Teams
- Strong written and verbal communication skills
- Experience working with c-suite leadership
- Ability to manage multiple priorities and competing demands
- Ability to maintain confidential information
- 5+ years of successful administrative support experience
- Experience in luxury senior living space is a plus

**Mather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.**

**Benefits**

Mather offers a competitive benefits package.*

Team members are eligible for:

- A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an "earn-as-you-go" plan that rolls over year to year, offering long
- and short-term flexibility.
- A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
- Convenient, subsidized parking (or public transportation for certain locations)
- Our SELF program, which allows for team members to be reimbursed up to $75 per year for items and experiences that support their self-care, from yoga classes to art supplies to concert tickets

Benefits-eligible team members can take advantage of:

- Medical, dental, and vision plans
- Tuition reimbursement for continuing education
- Extended illness benefits
- Employee wellness programs
- Short
- and long-term disability insurance
- Life insurance - free to all team members

**About Mather**

Based in Evanston, Illinois, Mather is a unique, non-denominational, not-for-profit organization founded in 1941. Dedicated to developing and implementing Ways to Age WellSM, we create programs, places, and residences for today's young-at-heart older adults. Mather has received a national certification as a Great Place to Work®, and has been selected as a Nation's Best and Brightest in Wellness Award recipient four years in a row.