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Administrative Coordinator

2 months ago

Evanston, Illinois, United States Addison Group Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Addison Group. As an Administrative Assistant, you will provide critical support to our global team, focusing on calendar management, travel coordination, and project-related tasks.

Key Responsibilities
  • Manage calendars, schedule appointments, and organize meetings for multiple team members.
  • Coordinate international and domestic travel, including booking flights, hotels, and processing visas.
  • Prepare and organize documents for client proposals and presentations.
  • Handle time and expense reports and assist with administrative tasks.
  • Provide occasional front desk support, including answering phones and greeting visitors.
  • Manage special projects with tight deadlines and collaborate with internal and external stakeholders.
Requirements
  • Experience: 2-3+ years in an administrative or coordination role in a fast-paced environment.
  • Education: Bachelor's degree preferred.
  • Skills: Proficient in MS Office; experience with SAP and Concur is a plus.
  • Soft Skills: Detail-oriented, proactive, adaptable, and able to handle a dynamic work environment.
What We Offer
  • Potential for contract extension or permanent placement.
  • Collaborative team environment with support from experienced admins.
  • Opportunity to work on large-scale projects and gain global exposure.
  • A foot in the door with a large, well-established organization.