Administrative Coordinator

4 days ago

Walnut Creek, California, United States Factory Mutual Insurance Company Full time
About the Role

Factory Mutual Insurance Company is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the Client Service Manager and other stakeholders within the company.

Key Responsibilities
  • Communication and Correspondence: Manage incoming and outgoing correspondence with clients, brokers, and various stakeholders within the company.
  • Calendar Management: Coordinate calendar events, expense reports, and travel arrangements for the Client Service Manager.
  • Meeting Coordination: Arrange and coordinate in-person and remote meetings for the Client Service Manager.
  • Event Planning: Plan and manage all Client Service events, trainings, and social functions.
  • Logistics and Administration: Reserve meeting locations, confirm technology needs, make travel arrangements, and manage catering and security notifications as needed.
  • Support and Backup: Assist and back-up executive assistants and other administrative assistants as needed.
  • Reporting and Data Management: Prepare weekly, monthly, and quarterly reports for the Client Service Manager and Account Engineers.
  • Database Management: Maintain E-file systems and contact databases (CRM or other Electronic Data systems).
  • Additional Duties: Execute additional duties requested by management.
Requirements
  • Education: Bachelor's degree or equivalent experience in a senior administrative or like job position.
  • Skills: Thorough knowledge of Microsoft Suite applications, highly refined telephone skills, excellent written and verbal communication skills, outstanding interpersonal skills, ability to provide leadership to other administrative staff, and ability to manage sensitive matters with a high level of confidentiality and discretion.
What We Offer

Factory Mutual Insurance Company offers a comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work time off allowances, and much more.

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