Office Administrator

1 month ago


Downers Grove, United States Alert IT Solutions Full time
Job DescriptionJob Description

About Us:

Alert IT Solutions Inc is a dynamic and growing organization dedicated to providing exceptional services and products to our clients. We are seeking a detail-oriented and proactive Office Assistant / Account Manager to join our team. The ideal candidate will possess strong organizational and communication skills.


Key Responsibilities:


Serve as the primary point of contact for assigned accounts.

Handle client inquiries, provide product/service information, and resolve issues in a timely manner.

Conduct regular follow-ups to ensure client satisfaction and identify additional needs.

Perform general office duties, including filing, data entry, and document management.

Assist in the preparation of reports, presentations, and correspondence.

Maintain office supplies and equipment, ensuring everything is well-stocked and functioning.

Support the administrative team with various tasks as needed.

Liaise with internal departments to ensure smooth operation and information flow.

Schedule and coordinate meetings, appointments, and travel arrangements.

Manage incoming and outgoing correspondence, including emails and phone calls.

Maintain accurate and up-to-date client records and bid documentation.

Use CRM software to track client interactions and bid status.

Generate reports and analyze data to support decision-making processes.


Qualifications:

Proven experience as an Office Administration, Account Manager, or in a similar role.

Strong organizational and multitasking skills.

Excellent verbal and written communication skills.

Proficiency in MS Office (Word, Excel, PowerPoint) and CRM software.

Ability to work independently and as part of a team.

Detail-oriented with a strong focus on accuracy.

Problem-solving skills and the ability to handle stressful situations calmly.

High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.


Preferred Qualifications:

Familiarity with bid processes and procurement regulations.

Experience in a client-facing role.

Knowledge of industry-specific software and tools.

Associate degree or Bachelor's Degree.




  • Downers Grove, Illinois, United States HR Manager Full time

    Job OverviewExecutive Administrative CoordinatorCompensation: $75,000 - $90,000 + Paid Time Off, Comprehensive Benefits, Retirement PlanAre you dedicated to enhancing organizational efficiency and thriving in a vibrant, collaborative setting? We are a prominent manufacturing firm focused on delivering top-notch supplements and vitamins. Our workplace is a...


  • Downers Grove, Illinois, United States CEO Full time

    Job OverviewExecutive Administrative CoordinatorCompetitive salary plus comprehensive benefits packageWe are seeking a dedicated and highly organized Executive Administrative Coordinator to support our executive team. The ideal candidate will be self-motivated, detail-oriented, and capable of managing multiple tasks efficiently. This role offers a dynamic...


  • Downers Grove, Illinois, United States HR Manager Full time

    Job OverviewPosition: Executive Administrative CoordinatorSalary Range: $65,000 - $75,000 Annually + Benefits + PTO + 401KAre you an exceptionally organized and proactive individual with a commitment to facilitating operational excellence?We are a Wealth Management Firm seeking to hire an Executive Administrative Coordinator to enhance our dynamic team. The...


  • Downers Grove, Illinois, United States CEO Full time

    Job OverviewExecutive Administrative CoordinatorCompensation: $65,000-$70,000 annually, inclusive of comprehensive benefits such as medical, dental, vision, and 401k.We are currently seeking a dedicated Executive Administrative Coordinator to support our dynamic Marketing Department. The ideal candidate will be exceptionally organized, self-sufficient,...


  • Downers Grove, Illinois, United States Staffing Proxy Full time

    Job SummaryStaffing Proxy is seeking a highly organized and detail-oriented Front Office Coordinator to join our team. As a key member of our front-end operations, you will be responsible for creating a welcoming environment for patients, managing appointments, handling patient records, and providing administrative support.Key ResponsibilitiesPatient...

  • Office Manager

    1 month ago


    Downers Grove, United States Trossen Robotics Full time

    Position: Office Manager & BookkeeperEmployment Type: Full-Time, On-SiteLocation: Downers Grove, ILPay: Determined by Experience Job DescriptionWe are looking for a competent Office Manager to oversee the administrative and clerical functions of our office efficiently and effectively. The responsibilities of this role include: handling incoming phone calls...

  • Office Manager

    6 days ago


    Downers Grove, United States Trossen Robotics Full time

    Position: Office Manager & BookkeeperEmployment Type: Full-Time, On-SiteLocation: Downers Grove, ILPay: Determined by Experience Job DescriptionWe are looking for a competent Office Manager to oversee the administrative and clerical functions of our office efficiently and effectively. The responsibilities of this role include: handling incoming phone calls...


  • Elk Grove Village, Illinois, United States Office Manager Full time

    Job OverviewAdministrative Support SpecialistCompensation: $45,000 - $52,000 Annually – (Comprehensive benefits, Paid Time Off, 401k)About Our Client:Our client is a prominent company in the health supplement industry, dedicated to innovation and the quality of their ingredients. Their extensive product range includes sleep aids, daily vitamins, and energy...


  • Downers Grove, Illinois, United States Regal Rexnord Full time

    Job SummaryWe are seeking a highly skilled Office 365 Solutions Manager to join our team at Regal Rexnord. As a key member of our IT department, you will be responsible for overseeing the deployment, administration, and optimization of the Office 365 suite across our organization.Key ResponsibilitiesManage a team of IT professionals responsible for...


  • Downers Grove, Illinois, United States Staffing Proxy Full time

    Job SummaryStaffing Proxy is seeking a highly skilled and organized Front Office Coordinator to join our team. As a key member of our front-end operations, you will be responsible for creating a welcoming environment, managing appointments, handling patient records, and providing administrative support.Key ResponsibilitiesPatient Reception: Greet patients...

  • Office 365 Manager

    1 month ago


    Downers Grove, United States Regal Rexnord Full time

    Overview: As an Office 365 Manager, you will play a pivotal role in overseeing the deployment, administration, and optimization of the Office 365 suite within our organization. You will be responsible for ensuring smooth integration, effective utilization, and ongoing support for Office 365 applications and services across various departments. Your...

  • Office 365 Manager

    1 week ago


    Downers Grove, United States Regal Rexnord Corp Full time

    Overview: As an Office 365 Manager, you will play a pivotal role in overseeing the deployment, administration, and optimization of the Office 365 suite within our organization. You will be responsible for ensuring smooth integration, effective utilization, and ongoing support for Office 365 applications and services across various departments. Your expertise...


  • Downers Grove, Illinois, United States Staffing Proxy Full time

    Job Overview Staffing Proxy is dedicated to improving the lives of individuals through exceptional service and support. Our mission revolves around building lasting relationships with clients, ensuring that every interaction is marked by outstanding personal attention that extends beyond the initial engagement. We are currently in search of a friendly and...


  • Downers Grove, United States Staffing Proxy Full time

    Job DescriptionJob DescriptionGeneva Hearing Services is committed to enhancing the quality of life for individuals through improved hearing. A dedication to fostering enduring connections with patients, built on unparalleled personal service that commences from the moment they step into the facility and persists well beyond the initial appointment, forms...


  • Downers Grove, United States Staffing Proxy Full time

    Job Description Geneva Hearing Services is committed to enhancing the quality of life for individuals through improved hearing. A dedication to fostering enduring connections with patients, built on unparalleled personal service that commences from the moment they step into the facility and persists well beyond the initial appointment, forms the foundation...


  • Downers Grove, Illinois, United States Glanbia Nutritionals Full time

    Position OverviewGlanbia Performance Nutrition, a leader in the sports nutrition industry, is seeking a skilled Executive Assistant to provide comprehensive administrative support to our C-suite and VP leaders. This role is essential in ensuring the smooth operation of our executive team and will report directly to the Director of Executive...


  • Downers Grove, United States Corcentric Full time

    Job DescriptionJob DescriptionAbout NationaLeaseA partner company of Corcentric, NationaLease is one of the largest full service truck leasing organizations in North America, with more than 700 service locations throughout the U.S. and Canada, a combined customer fleet of 125,000 tractors, trucks, and trailers, and annual revenue in excess of $4 billion. The...


  • Downers Grove, Illinois, United States Staffing Proxy Full time

    Job SummaryStaffing Proxy is seeking a highly organized and detail-oriented Front Office Coordinator to join our team. As a key member of our front-end operations, you will be responsible for providing exceptional patient care and ensuring the seamless functioning of our practice.Key ResponsibilitiesPatient Reception and ExperienceProvide a warm and...


  • Downers Grove, United States Staffing Proxy Full time

    Job DescriptionJob DescriptionGeneva Hearing Services is committed to enhancing the quality of life for individuals through improved hearing. A dedication to fostering enduring connections with patients, built on unparalleled personal service that commences from the moment they step into the facility and persists well beyond the initial appointment, forms...


  • Downers Grove, United States Corcentric Full time

    Job DescriptionJob DescriptionAs a Senior Systems Administrator at Corcentric, you will join a fun, collaborative team within an ambitious, entrepreneurial global organization. You will be responsible for managing and maintaining our IT systems, ensuring high availability and performance. You will work closely with our global corporate IT and web operations...