Executive Administrative Coordinator

2 weeks ago


Downers Grove, Illinois, United States CEO Full time
Job Overview

Executive Administrative Coordinator
Competitive salary plus comprehensive benefits package

We are seeking a dedicated and highly organized Executive Administrative Coordinator to support our executive team. The ideal candidate will be self-motivated, detail-oriented, and capable of managing multiple tasks efficiently. This role offers a dynamic work environment with opportunities for professional development and a supportive team culture.

Key Responsibilities:
  • Perform various administrative duties effectively, including drafting communications, managing phone inquiries, and maintaining confidential files.
  • Oversee a complex calendar, scheduling client meetings, coordinating conference calls, and arranging travel logistics.
  • Plan and execute special events, including venue selection, material preparation, and menu planning.
  • Prepare and manage financial documents such as invoices, reports, and memos as required.
  • Monitor and manage office supplies inventory, ensuring timely orders and receipt verification.
  • Exercise discretion and independent judgment in handling sensitive information.
Qualifications:
  • A minimum of 2 years of experience in a similar administrative capacity.
  • Ability to thrive in a fast-paced work environment.
  • Exceptional attention to detail and organizational skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite.
  • A willingness to learn and take on new challenges.
  • Strong prioritization skills and the ability to meet tight deadlines.


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