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Executive Administrative Coordinator

2 months ago

Downers Grove, Illinois, United States HR Manager Full time
Job Overview

Executive Administrative Coordinator

Compensation: $75,000 - $90,000 + Paid Time Off, Comprehensive Benefits, Retirement Plan

Are you dedicated to enhancing organizational efficiency and thriving in a vibrant, collaborative setting? We are a prominent manufacturing firm focused on delivering top-notch supplements and vitamins. Our workplace is a center of innovation, creativity, and positivity. We are seeking an exceptional Executive Administrative Coordinator who is prepared to excel in a dynamic environment with enthusiasm and a proactive mindset.

The Executive Administrative Coordinator will be instrumental in providing support to our executive leadership. The ideal candidate will possess outstanding organizational and communication abilities, be adept in Microsoft Office Suite, and manage a variety of administrative responsibilities with accuracy.

Key Responsibilities:

  • Coordinate travel logistics and accommodations for executive personnel
  • Manage sensitive information with the highest level of discretion and confidentiality, safeguarding the privacy of the organization and its staff
  • Oversee intricate scheduling in Microsoft Outlook, ensuring all meetings, deadlines, and events are executed flawlessly
  • Draft professional correspondence, including letters, memos, and acknowledgments
  • Provide administrative assistance for special initiatives, including research, data analysis, and reporting, to support organizational objectives

Required Qualifications:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • 2-5 years of experience in an administrative role
  • Detail-oriented with a strong emphasis on accuracy
  • A positive, can-do attitude with a friendly, professional demeanor capable of fostering strong relationships and collaborating effectively
  • High level of confidentiality and integrity in handling sensitive information
  • Proactive and resourceful, able to anticipate needs, troubleshoot challenges, and independently devise solutions