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Executive Administrative Coordinator

2 months ago

Downers Grove, Illinois, United States HR Manager Full time
Job Overview

Position: Executive Administrative Coordinator

Salary Range: $65,000 - $75,000 Annually + Benefits + PTO + 401K

Are you an exceptionally organized and proactive individual with a commitment to facilitating operational excellence?

We are a Wealth Management Firm seeking to hire an Executive Administrative Coordinator to enhance our dynamic team. The ideal candidate is highly motivated, detail-oriented, and possesses outstanding administrative capabilities. This role demands a professional who is willing to exceed expectations and thrive in a fast-paced setting. Strong organizational skills, meticulous attention to detail, and the ability to manage sensitive information are essential.

Key Responsibilities:

  • Manage and coordinate meetings, appointments, and travel logistics for executives and team members.
  • Act as the primary liaison for internal and external communications, including phone calls, emails, and other correspondence.
  • Draft and refine documents, reports, and presentations with a high degree of accuracy and professionalism.
  • Undertake a variety of tasks and delegated projects, ensuring timely and successful completion.
  • Compose letters, memos, and other forms of correspondence as needed.

Required Qualifications:

  • Demonstrated experience as an administrative professional, with 2-4 years preferred.
  • Proven ability to manage confidential information with the utmost discretion.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
  • Expertise in Outlook, particularly in scheduling and setting up virtual meetings.