Office Manager and Executive Support

2 months ago

Denver, United States AVANTI RESIDENTIAL LLC Full time
Job DescriptionJob DescriptionDescription:

Location: 1700 Broadway Ste 200 Denver, CO 80290

Schedule: Monday - Friday


Are you interested in a career where customers, colleagues, and community service are the cornerstones of your work? Would you like to work with a company that celebrates victories both big and small and welcomes ideas from all levels of our team? If so, join us here at Avanti Residential Our moto is Sempre Avanti, meaning “Always Forward”/ “Always Welcome.” We are “people people” through our mission and core values. We enhance our communities with our work, see all members of our team as leaders, and live La Bella Vita (The Beautiful Life). With endless opportunities for personal and professional growth, the sky’s the limit when advancing your career and being the best you can be. There is a place for you at Avanti Residential. Join us today


The Office Manager and Executive Support is an in-office (not remote) position. This role is responsible for ensuring the efficient operation of the office and providing essential support to designated executives. This position combines administrative, managerial, and property management-related tasks to help the team succeed in managing and maintaining properties effectively. The ideal candidate will be a proactive and organized professional with a real estate or property management background.


What You’ll Do…

  • Manage office services such as supplies and equipment, mail and courier services, and office security. Also manage maintenance repair of office equipment and building systems, such as HVAC, electrical, and plumbing.
  • Manage budgets for office and facility expenses and ensure that expenditure stays within budget limits.
  • Plan and execute office events and parties, such as the annual holiday party, the summer company events, monthly luncheons, and assisting with the annual Leadership Conference. Plan and execute arrangements for quarterly BOD meetings.
  • Manage the executive's calendar for scheduling appointments, meetings, and conferences. Arrange travel and transportation for executives and other staff members ad-hoc.
  • Collaborate with IT and HR team members to set up user accounts, permissions, and security protocols and facilitate the onboarding and offboarding of new team members, ensuring access to necessary company platforms, tools, and resources.
Requirements:

What You Need to Succeed…

  • 1+ years of proficiency with Microsoft Excel (formulas, visuals), Word (mail merge), and PowerPoint required.
  • 1+ years of professional experience in a fast-paced environment required.
  • 3+ years of experience as an office manager and/or facilities manager required.
  • Experience with contracts and renovations preferred.
  • High attention to detail.
  • Impeccable judgment and ethics.
  • Promote and demonstrate a positive, can-do, and team-oriented attitude.
  • Ability and willingness to adjust priorities quickly based on the needs of the organization.
  • Proficiency in platform management technologies
  • Pass criminal background screening prior to employment.
  • If minimum qualifications are met during resume screening the Wonderlic pre-employment assessment is required. The assessment will arrive in the email inbox that you provided.


Work Location…

  • Work Schedule and location based on supervisor requirements.


What We Do for You…

  • Based on position, annual or quarterly bonuses are awarded based on performance and KPIs.
  • Up to 20% apartment discount.
  • Continuing education and tuition reimbursement.
  • A generous PTO policy.
  • Health and wellness benefits include Medical/HSA/FSA/Dental/Vision/STD/LTD and many other benefits to meet your specific needs.
  • 4% company match for your 401k.
  • Avanti Shares Program where a portion of the company’s transactional profits are awarded to you. The longer you stay, the higher your return.
  • Avanti Cares Program that helps employees in financial need.
  • Tenure-based Anniversary Recess.
  • Avanti Advisors Program to help new hires with onboarding.


This job description is not an all-inclusive list of duties and responsibilities. Avanti Residential is an Equal Opportunity Employer and is committed to diversity in its workplace; applicants from all backgrounds are encouraged to apply. If you are interested in applying for a position with Avanti and need special assistance or accommodation to use our website, please get in touch with HR@Avantiresidential.com.


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