Executive Assistant

3 weeks ago

Denver, United States Project Canary Full time
Job DescriptionJob DescriptionDescriptionProject Canary is a climate technology company offering an enterprise data platform that helps energy companies improve and report on their emissions footprint. Project Canary builds high-fidelity sensors, ingests data from various other technologies and sources, and leverages proprietary analytics and models to deliver insights that operators can act on to reduce emissions. The data-driven technology enables energy operators to stop leaks faster, reduce risk, streamline reporting, and differentiate their operations for key stakeholders.
Key Responsibilities
  • Culture ambassador who cares deeply about Project Canary’s vision and mission, and embodies the spirit internally with teammates and externally with guests 
  • Calendar Management for CEO 
    • Manage complex and ever-changing scheduling, both internal and external, across global time zones, utilizing Outlook and other applicable tools
    • Build cadence and schedule all internal 1:1s and team meetings led by CEO and Chief of Staff 
    • Track unanswered meeting requests until closure 
  • Meeting Logistics 
    • Manage in-person meeting logistics for the CEO and Chief of Staff, including room scheduling, communications regarding building access, restaurant reservations, etc. 
  • Travel Logistics 
    • Arrange flights, hotels, ground transportation 
    • Enter travel details on calendars, revise when changes occur 
  • Admin Support 
    • Manage CEO monthly expense reporting utilizing Airbase 
    • Complete ad hoc administrative tasks for CEO and Chief of Staff as needed 
  • Office Management 
    • Coordinate and negotiate with all vendors, including but not limited to, plant maintenance, cleaning, facility maintenance, and building management  
    • Provide support and serve as the primary contact for all office events, including any meetings with external guests, large food orders, or any other required logistical planning 
    • Support People & Culture team by assisting with internal event planning, including team building events and meetings  
    • Provide kitchen maintenance, including restocking, loading dishwasher, making coffee and other kitchen-related tasks 

Skills, Knowledge and ExpertiseSkills
  • Highly resourceful and self-driven, with the ability to self-manage and self-execute 
  • Ability to partner, execute, and lead through influence 
  • Adept at building and maintaining impactful relationships across multiple levels and functions of an organization with the ability to navigate and provide guidance during seasons of change 
  • Critical thinker, exercising good judgment and decision making in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the adaptability required to maintain a realistic balance among multiple priorities and sometimes challenging and complex situations 
  • Analytical and process oriented, always looking for ways to build structures and improve organizational systems and processes 
  • Ability to exercise high levels of discretion with confidential matters 
  • Proficiency with a wide range of technical platforms and tools (e.g., Outlook, MS Office, online calendaring, virtual meeting platforms, Slack, etc.) 
  • Level-headedness in managing the ups and downs of business cycles with emphasis in team collaboration rather than creating silos 
Qualifications
  • Minimum of 3 years’ experience as an Executive Assistant, supporting C-Suite and/or Senior Executives in a fast-paced, hyper-growth environment 
  • Prior experience with early-stage startups highly preferred 
  • Bachelor’s degree preferred 
  • Experience in event coordination or management preferred 

Benefits
  • Health, dental, and vision insurance with low deductibles and premiums paid by company 99% for self and 50% for dependents and/or spouse
  • 401K with company match (no vesting period)
  • Opportunity for equity ownership
  • Student loan assistance
  • Generous PTO
  • 12 weeks of fully paid parental leave (gender neutral) including adoptions
  • Flex Choice Monthly Stipend – choice between parking, public transportation, or wellness assistance
  • Dog friendly office environment

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