Executive Assistant/Office Manager

3 weeks ago

Denver, United States Kaseware, Inc. Full time
Job DescriptionJob Description

Job Title: Executive Assistant/Office Manager

Location: Denver, CO

Do you love technology and helping organizations utilize that technology to become greater than they thought possible? Are you interested in serving your community and doing your part to keep your community, nation, and planet safe? At Kaseware you will have the chance to do all of that and so much more as a Executive Assistant/Office Manager. Kaseware is a company that is changing the world of law enforcement and corporate security forever and, if you are up for a challenge, we would like you to consider helping us make the world a safer place.

The Executive Assistant / Office Manager is a key staff position that provides high level executive support and manages the functions of the Kaseware office. This position works closely with the Executive Team to ensure smooth operations of all administrative aspects of the office environment. Key responsibilities include working independently on complex clerical tasks and projects while demonstrating professionalism and confidentiality when handling all matters and interacting with external clients and team members on behalf of the Executive team. The Executive Assistant/Office Manager is the operational and administrative conductor whose role is critical to the seamless flow of information, schedules and work across the organization.

Job Type: Full-time, Non-Exempt

Responsibilities and Duties:

  • Skillfully manage external communication with the staff, external clients, board members, and independent contractors
  • Maintain a calendar of the executive and internal team’s activities, meetings, and various events
  • Ensure effective interaction and communication with the executive team, internal team, board, staff, multiple independent contractors, collaborators and partnered organizations
  • Provide full administrative support to ensure that the executive functions and office operate in an efficient manner; this includes managing email accounts and scheduling
  • Plan and execute events for the team throughout the year, in conjunction/collaboration with HR
  • Oversee the office's general operations, including the reception area, and acting as the main point of contact
  • Manage the office budgets, record office expenditures, and prepare annual budgets

Required Education and Experience:

  • Minimum of 5 years of related experience in fast paced, administrative support role working in a software environment
  • Previous experience providing executive-level support is critical
  • Bachelor’s degree in related field preferred; additional years of direct experience may substitute for education
  • Excellent planning, organizational, and time management skills
  • Detail-oriented
  • Exceptional diplomacy skills required; willingness to give and receive constructive feedback in a respectful and holistic manner
  • Excellent written and verbal communication skills via email, memos, phone and drafting documents
  • Ability to work independently, be self-directed in priority setting and time management while valuing and able to work collaboratively within and across teams

Other Requirements:

  • Language: English

Salary: $35.00-$38.00 per hour

Benefits:

  • Competitive salary and bonus program in an entrepreneurial environment.
  • Excellent health, dental, and vision insurance (70% company paid).
  • Unlimited paid time off plan plus paid holidays.
  • 401k with company matching.

About Kaseware:

Kaseware is a rapidly growing start-up located in the Denver metro area. We build state-of-the-art software for law enforcement and corporate security customers. We serve those that serve our communities and make our world safer.


Due to the nature of our business, you must be able to pass a full CJIS compliant fingerprint based background check, which is required for individuals needing access to criminal justice information (CJI).

U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.

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