Office Support Specialist
2 weeks ago
Our partner is seeking an Office Support Specialist to enhance the functionality of our administrative team. This role is vital in facilitating the seamless operation of our organization by delivering essential assistance to various departments and teams.
Flexible Work Environment
We embrace a "Workplace for Your Day" philosophy, promoting flexibility while retaining the advantages of a predominantly in-person setting. We appreciate the value of face-to-face interactions for professional development, while also encouraging team members to collaborate with their supervisors to determine the most suitable work arrangement.
Key Responsibilities
As an Office Support Specialist, your duties will include:
- Providing daily assistance to multiple partners and their respective teams.
- Supporting the creation of client and organizational deliverables, including proposals, presentations, reports, and spreadsheets.
- Coordinating meetings and events, which includes organizing travel for partners and staff.
- Generating and reviewing client invoices using our management system.
- Acquiring in-depth knowledge of internal systems and training staff on their functionalities.
- Setting up conference rooms, including equipment arrangements, video conferencing, catering, and more.
- Assisting with various administrative initiatives.
- Maintaining regular communication with all organizational levels.
Qualifications
- A high school diploma or GED is required; further education or college coursework is preferred.
- 2+ years of experience in an administrative or executive support role, preferably within professional services.
- Outstanding verbal and written communication skills, with a strong emphasis on client service.
- Ability to exercise independent judgment and uphold high levels of confidentiality.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
Compensation and Benefits
Pay Range
Compensation is set between $24.16/hr and $36.24/hr.
Equal Opportunity Employment
We are an Equal Opportunity Employer and maintain a drug-free workplace. Candidates must be legally authorized to work in the United States without sponsorship, except for those bilingual in Japanese and English.
Take the next step in your career with us.
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