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Office Support Specialist

2 months ago

Denver, Colorado, United States ThisWay Full time
Job Overview

Our organization is seeking a dedicated Office Support Specialist to enhance our operational efficiency. The administrative team is vital in ensuring seamless business functions by delivering crucial assistance to various departments and teams.

Flexible Work Environment

We embrace a flexible work model that balances in-person collaboration with the autonomy to choose the best work setting for individual needs. We believe in the importance of face-to-face interactions for professional development while supporting our team members in finding their ideal work arrangements.

Key Responsibilities

As an Office Support Specialist, your role will include:

  • Providing comprehensive support to multiple teams and leadership.
  • Assisting in the creation of client-facing documents, including proposals, presentations, and reports.
  • Coordinating meetings and events, including travel arrangements for staff.
  • Managing client invoicing through our internal management system.
  • Gaining proficiency in internal systems and training staff on their functionalities.
  • Setting up conference rooms, including necessary equipment and catering.
  • Supporting various administrative initiatives.
  • Maintaining regular communication across all organizational levels.

Qualifications

  • A high school diploma or GED is mandatory; further education or coursework is advantageous.
  • At least 2 years of experience in an administrative or executive support role, preferably in a professional services environment.
  • Outstanding verbal and written communication abilities, with a strong emphasis on client relations.
  • Capacity to exercise independent judgment while upholding confidentiality.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Compensation and Benefits

The pay range for this position is between $24.16/hr and $36.24/hr.

Additional Information

  • This is a non-exempt role, which may require working beyond the standard 40-hour work week.
  • We are an Equal Opportunity Employer and maintain a drug-free workplace.
  • Candidates must be legally authorized to work in the United States without sponsorship, except for those bilingual in Japanese and English.