![MacPhail Center for Music](https://media.trabajo.org/img/noimg.jpg)
Office Coordinator
1 month ago
REPORTS TO: Austin Site Director
STATUS: Non-exempt; full time, 40 hrs/wk
SCHEDULE: M-TH, 12:00 PM – 8:00 PM and F 9:00 AM – 5:00 PM
LOCATION: Onsite
COMPENSATION: $20.60 per hour, benefit eligible
Job Summary
The Office Coordinator supports the operation of MacPhail Center for Music in Austin, and provides service to the public, students, and faculty. This position develops close working relationships with members of an assigned faculty group for the purpose of supporting the faculty and MacPhail administration.
RESPONSIBILITIES
- Respond to customer needs through phone and front desk reception; interpret MacPhail’s programs, policies and procedures as needed.
- Coordinate placement process for Individual Instruction at the site.
- Process student registrations and payments; design tuition payment plans as necessary.
- Oversee space scheduling on a daily, weekly and semester basis for the site.
- Determine daily teaching schedules of site faculty including new students; update the database with current information.
- Perform various administrative tasks/responsibilities to support department and faculty.
- Process cash deposits and cash drawer close outs on a weekly and monthly basis.
- Perform retail transactions including making change, practice room rentals, sale of parking cards and t-shirts, etc.
- Prepare faculty payroll entries for Director review, process payroll with Director approval.
- Provide support to Director for staffing and hiring.
- Collect and maintain updated schedule of Sing Play Learn (SPL) and School Partnerships (teachers, offerings, etc.).
- Prepare letters of agreement with all community partners; complete and send out confirmation letters and calendars for teachers in partnerships.
- Coordinate schedules with MacPhail Minneapolis regarding Online School (and SPL) Partnerships
- Schedule meetings with faculty and partners as needed.
- Consistent and reliable attendance in the office is essential for the success of this role due to the high level of collaboration and customer facing interactions required.
- Compliance with our COVID-19 policies.
- Other related duties as assigned.
Experience: 3-5 years’ job related experience.
Knowledge and Skills: Excellent customer service and communication skills. Microsoft Office proficiency. Knowledge of registration systems or sequential databases preferred. Knowledge of cash registers, and high-volume telephones. Ability to retain information, multi-task, and prioritize projects and functions.
Physical Demands: Infrequent lifting and carrying of up to 10 lbs. Frequent transition from sitting to standing. Sitting up to 1 hour at a time; standing up to 1 hour at a time.
Powered by JazzHR
QfpJrhXpRt
-
Office Coordinator
2 months ago
Minneapolis, United States Curious Plot Full timeJob DescriptionJob DescriptionJob Title: Office Coordinator – Part-time (20 hours per week)Reports To: Executive AssistantLocation: MinneapolisOVERVIEW Provide administrative support to our agency and Executive Assistant. This role is responsible for performing a variety of duties including managing office communications, on-site meetings, and facilitating...
-
Office Coordinator
1 day ago
Minneapolis, Minnesota, United States Tai Apparel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to support our design team at Tai Apparel. The successful candidate will be responsible for providing administrative assistance, managing office tasks, and contributing to the development of product designs.Key ResponsibilitiesAdministrative SupportManage office supplies,...
-
Office Coordinator
5 days ago
Minneapolis, Minnesota, United States Roers Companies LLC Full timeJob OverviewCompany BackgroundRoers Companies is recognized as a leading workplace and a prominent player in the fields of real estate investment, development, construction, and property management. Our mission is to enhance multifamily housing across the nation by developing and managing both market-rate and affordable housing. Our team has successfully...
-
Office Coordinator
8 hours ago
Minneapolis, Minnesota, United States Roers Companies LLC Full timePosition OverviewCompany BackgroundRoers Companies is recognized as a leading organization in the real estate sector, focusing on investment, development, construction, and property management. Our mission is to enhance multifamily housing across the nation by providing both market-rate and affordable housing solutions. With a proven track record of...
-
Office Coordinator
6 days ago
Minneapolis, Minnesota, United States Ultimate Staffing Services Full timeJob OverviewUltimate Staffing Services is seeking a dedicated Office Coordinator to support our operations in the HVAC sector.Position Title: Office CoordinatorKey Responsibilities:Provide essential phone support to the service, parts, and dispatch teams.Assist with warranty follow-ups, communicating with customers and technicians, and maintaining records in...
-
Office Coordinator
2 weeks ago
Minneapolis, United States Emerald Blue Omni Workspace Full time $21Job DescriptionJob DescriptionDescription:Wage: $21.00 per hourBenefits: medical/dental/vision insurance, HSA & FSA options, short & long term disability, employer paid basic life insurance, supplemental life insurance, paid time off, paid sick pay, paid holiday, 401k with company match.Organize and coordinate administration duties and office procedures....
-
Office Coordinator
6 days ago
Minneapolis, Minnesota, United States AdvisorNet Financial Full timeOverviewThe Office Coordinator at AdvisorNet Financial plays a crucial role in facilitating the preparation, examination, and submission of new business initiatives. This position collaborates closely with the operational aspects of the organization, encompassing various daily administrative tasks.*AdvisorNet Financial is a distinguished advisory practice...
-
Office Coordinator
6 days ago
Minneapolis, Minnesota, United States Sudler Property Management Full timeSudler Property Management, a leading name in residential property management, is seeking an Office Coordinator for a large condominium complex. This role offers a unique opportunity to embark on a career in property management.The successful candidate will support the General Manager and Assistant Property Manager in various operational duties, showcasing...
-
Office Coordinator
1 day ago
Minneapolis, Minnesota, United States Sudler Property Management Full timeCompany Overview: Sudler Property Management is a leading name in residential property management, known for its commitment to excellence in the Midwest.Position Summary: We are seeking an Office Coordinator to join our team at a prominent condominium complex. This role is ideal for individuals looking to embark on a rewarding career in property...
-
Office Operations Coordinator
5 days ago
Minneapolis, Minnesota, United States enGenius Consulting Group Full timeAdministrative Support Specialist at enGenius Consulting GroupenGenius Consulting Group is in search of an Administrative Support Specialist to deliver essential administrative assistance to the Human Resources Management division. This role is integral to our operations.Key Responsibilities:Facilitate personnel processesManage call center operationsProvide...
-
Office Admin Coordinator
2 months ago
Minneapolis, Minnesota, United States Canon U.S.A., Inc. Full timeOffice Admin CoordinatorJob LocationsUS-MN-MinneapolisRequisition ID # of Openings1Position Type (Portal Searching)Regular Full-TimeOverviewThe primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to): project data gathering, invoice processing, various...
-
Office Assistant/HR Coordinator
6 days ago
Minneapolis, United States Unison Full timeInterested in working with one of the market's leading manufacturers? Greenheck Group is a leading growth-focused, environmentally conscious, commercial HVAC manufacturer. Join our team which proudly designs and manufactures the most comprehensive line of ventilation products in the industry. The Greenheck Group is a dynamic multi- branded international...
-
Executive Office Coordinator
16 hours ago
Minneapolis, Minnesota, United States Farmers Insurance & Financial Services Full timeJob OverviewAre you seeking a fulfilling career that allows you to utilize your organizational skills and creativity? If you thrive in a dynamic environment and enjoy supporting a team, this role may be for you.The Plymouth district office of Farmers Insurance & Financial Services is actively seeking an Executive Office Coordinator. The ideal candidate will...
-
Office Assistant/HR Coordinator
5 days ago
Minneapolis, United States Greenheck Full timeInterested in working with one of the market's leading manufacturers? Greenheck Group is a leading growth-focused, environmentally conscious, commercial HVAC manufacturer. Join our team which proudly designs and manufactures the most comprehensive line of ventilation products in the industry. The Greenheck Group is a dynamic multi- branded international...
-
Executive Office Coordinator
16 hours ago
Minneapolis, Minnesota, United States Farmers Insurance & Financial Services Full timeJob OverviewAre you seeking a fulfilling career that allows you to utilize your organizational skills and creativity? If you thrive in a dynamic environment and enjoy supporting a team, this role may be for you.The Plymouth district office of Farmers Insurance & Financial Services is currently in search of an Executive Office Coordinator. The ideal candidate...
-
Accounting and Office Coordinator
1 month ago
Minneapolis, United States Atlas Companies Full timeJob DescriptionJob DescriptionDescription:Atlas Toyota Material Handling, part of Atlas Companies, is currently hiring a full-time Accounting and Office Coordinator. We are seeking an organized and motivated person to support the Accounting Department based in our Brooklyn Park, Minnesota office. Atlas Toyota Material Handling is an authorized Toyota...
-
Office Assistant/HR Coordinator
2 weeks ago
Minneapolis, United States Greenheck Full timeInterested in working with one of the market's leading manufacturers? Greenheck Group is a leading growth-focused, environmentally conscious, commercial HVAC manufacturer. Join our team which proudly designs and manufactures the most comprehensive line of ventilation products in the industry. The Greenheck Group is a dynamic multi- branded international...
-
Executive Assistant and Office Coordinator
6 days ago
Minneapolis, Minnesota, United States IGBANUGO PARTNERS INTL LAW Full timeJob OverviewWe are seeking an Executive Assistant and Office Coordinator to support the CEO and manage the office's administrative functions. This role is essential for ensuring the smooth operation of our organization.Key Responsibilities:Financial ManagementAccounts ReceivableProcessing client payments (cash, check, credit card)Managing payment...
-
Office Coordinator
6 days ago
Minneapolis, Minnesota, United States Roth Staffing Companies Full timeJob Overview:We are seeking a dedicated individual to join our team as an Office Assistant. This role is crucial in ensuring the smooth operation of our office environment.Key Responsibilities:Manage all incoming phone communications and warmly welcome visitors to the office.Process daily incoming correspondence and manage accounts payable invoices,...
-
Office Services Coordinator
6 days ago
Minneapolis, Minnesota, United States Loffler Companies, Inc. Full timeJob OverviewThe Office Services Coordinator will oversee a variety of essential functions at a client location. Responsibilities may encompass standard office operations such as document reproduction, mail handling, scanning, hospitality, and reception duties. This role is dedicated to fulfilling client expectations as outlined in the agreement with Loffler...