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Office Coordinator

2 months ago

Minneapolis, Minnesota, United States Ultimate Staffing Services Full time
Job Overview

Ultimate Staffing Services is seeking a dedicated Office Coordinator to support our operations in the HVAC sector.

Position Title: Office Coordinator

Key Responsibilities:

  • Provide essential phone support to the service, parts, and dispatch teams.
  • Assist with warranty follow-ups, communicating with customers and technicians, and maintaining records in our database.
  • Review and update work orders, manage spreadsheets, and follow up on outstanding parts.
  • Organize weekly training sessions and oversee online course registrations.
  • Sort and allocate invoices for the Service Department.
  • Support billing processes, generate reports, and handle various correspondence.
  • Maintain both electronic and physical filing systems.
  • Track weekly hours for Service Technicians.

Qualifications:

  • At least 1 year of prior experience in an administrative or customer service role within an office environment.
  • High school diploma or equivalent required.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
  • Strong communication skills, with the ability to interact with individuals professionally and tactfully.
  • Exceptional written and verbal communication abilities.
  • Competence in performing calculations, including discounts and percentages.

Additional Information:

  • Compensation: $19/hr - $24/hr, based on experience.
  • Work Schedule: Monday to Friday, 7 AM to 4 PM.
  • Employment Type: Direct hire.

Company Culture: We are a family-owned business with over 55 years of experience, known for our long employee tenure and modern office environment. We promote a positive culture with minimal micromanagement, offer catered lunches, and provide a fun atmosphere with games and activities available on-site.

We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.