Executive Assistant and Office Coordinator
2 weeks ago
We are seeking an Executive Assistant and Office Coordinator to support the CEO and manage the office's administrative functions. This role is essential for ensuring the smooth operation of our organization.
Key Responsibilities:
Financial Management
Accounts Receivable
- Processing client payments (cash, check, credit card)
- Managing payment lists
- Overseeing auto-payment systems
- Recording client payments in accounting software
- Generating invoices based on agreements
- Conducting monthly billing
- Performing client follow-ups for collections
- Handling balance adjustments
Accounts Payable
- Managing vendor accounts
- Processing vendor payments
- Entering bills and payments into accounting software
General Accounting
- Documenting all deposits
- Recording bank and credit card transactions
- Organizing Accounts Receivable files
- Organizing Accounts Payable files
- Generating financial reports as required
- Managing daily cash flow
- Overseeing loan documentation and management
- Preparing tax-related documents
Administrative and Human Resources
- Managing payroll processes
- Handling expense reimbursements
- Facilitating employee onboarding and offboarding
- Administering user accounts across various platforms
- Managing employee benefits and insurance
- Serving as the first point of contact for IT-related issues
- Coordinating with IT for support
- Managing office supplies and procurement
- Assisting in employee recruitment and vetting
- Editing website content
- Arranging travel logistics
- Managing registrations for legal and professional requirements
- Overseeing employee performance evaluations
- Maintaining overall office organization
- Acting as the liaison for building management
*Support the CEO in managing government procurement initiatives for Afrique-Sub-Sahara Strategies LTD (AQS).
Starting Salary: $25.00-$28.50/Hour
Company OverviewIgbanugo Partners Int'l Law Firm, PLLC, is recognized as one of the leading law firms specializing in immigration and international law. We provide comprehensive legal services and innovative solutions to our clients, effectively addressing complex immigration issues for both U.S. citizens and foreign nationals seeking to immigrate to the United States.
-
Executive Office Coordinator
1 week ago
Minneapolis, Minnesota, United States Farmers Insurance & Financial Services Full timeJob OverviewAre you seeking a fulfilling career that allows you to utilize your organizational skills and creativity? If you thrive in a dynamic environment and enjoy supporting a team, this role may be for you.The Plymouth district office of Farmers Insurance & Financial Services is actively seeking an Executive Office Coordinator. The ideal candidate will...
-
Executive Office Coordinator
1 week ago
Minneapolis, Minnesota, United States Farmers Insurance & Financial Services Full timeJob OverviewAre you seeking a fulfilling career that allows you to utilize your organizational skills and creativity? If you thrive in a dynamic environment and enjoy supporting a team, this role may be for you.The Plymouth district office of Farmers Insurance & Financial Services is currently in search of an Executive Office Coordinator. The ideal candidate...
-
Executive Coordinator
2 months ago
Minneapolis, Minnesota, United States National Diversity Network Full timeExecutive CoordinatorUS-MN-MinneapolisJob ID: Type: Regular# of Openings: 1Category: Office and Administrative SupportSPS Commerce, IncOverviewSPS is searching for an Executive Coordinator to provide administrative support to VP level leaders. As an Executive Coordinator you'll anticipate, initiate, coordinate, and follow through on a wide range of...
-
Office Coordinator
2 weeks ago
Minneapolis, Minnesota, United States Roers Companies LLC Full timeJob OverviewCompany BackgroundRoers Companies is recognized as a leading workplace and a prominent player in the fields of real estate investment, development, construction, and property management. Our mission is to enhance multifamily housing across the nation by developing and managing both market-rate and affordable housing. Our team has successfully...
-
Executive Assistant to CHRO
4 weeks ago
Minneapolis, Minnesota, United States Apogee Enterprises Inc Full timeApogee Enterprises Inc.The Executive Assistant will provide expert and proficient administrative support to the Chief Human Resources Officer (CHRO) and Chief Information Officer (CIO). This role will be responsible for independently performing complex and diverse administrative duties and project support while taking a proactive approach to anticipate and...
-
Office Coordinator
1 week ago
Minneapolis, Minnesota, United States Roers Companies LLC Full timePosition OverviewCompany BackgroundRoers Companies is recognized as a leading organization in the real estate sector, focusing on investment, development, construction, and property management. Our mission is to enhance multifamily housing across the nation by providing both market-rate and affordable housing solutions. With a proven track record of...
-
Executive Personal Administrative Assistant
2 months ago
Minneapolis, Minnesota, United States Steele Recruiting Full timeSteele Recruiting LLC is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.With nearly 20 years in recruitment, we have a solid reputation for quality...
-
Executive Assistant
2 months ago
Minneapolis, Minnesota, United States Macquarie Global Services Full timeJoin our Minneapolis office as a part-time Executive Assistant supporting our Commodity Markets and Finance division. Our Commodity Markets and Finance Division provides a full spectrum offering to clients with exposure to commodities. Our division provides risk management, financing, physical execution and logistics across the full spectrum of commodities...
-
Executive Assistant to the CEO
2 weeks ago
Minneapolis, Minnesota, United States VirtualZ Computing Full timeType: Hourly ContractorLocation: RemoteWe are looking for a highly efficient and detail-oriented Senior Executive Coordinator to provide support to our CEO at VirtualZ Computing. This position plays a vital role in facilitating the seamless execution of executive functions and enhancing our marketing and administrative initiatives. The successful candidate...
-
Executive Administrative Coordinator
2 weeks ago
Minneapolis, Minnesota, United States Emerald Blue Omni Workspace Full timePosition OverviewSalary: $60,000 annuallyBenefits: Comprehensive medical, dental, and vision coverage, short and long-term disability, company-paid life insurance, 401k with matching contributions, paid time off, sick leave, holidays, and additional perks.The role of the Executive Administrative Coordinator serves as the essential point of contact for...
-
Chief Executive Officer
2 weeks ago
Minneapolis, Minnesota, United States kpCompanies Full timeChief Executive Officer Position at kpCompanieskpCompanies is conducting a search for an experienced and community-focused Chief Executive Officer. This role presents a unique opportunity for a strategic leader dedicated to affordable housing, community development, and social equity. The ideal candidate will have a strong commitment to effective programming...
-
Executive Assistant
4 weeks ago
Minneapolis, Minnesota, United States Mortenson Construction Full timeABOUT VERMILION Founded in 2020, Vermilion Group is a direct investment office wholly owned by M. A. Mortenson Companies, Inc. Mortenson is a growth and community-oriented, family-owned enterprise whose portfolio most notably includes Mortenson Construction Holdings, Inc. a large, highly diversified construction organization that tackles some of the most...
-
Senior Executive Coordinator
2 weeks ago
Minneapolis, Minnesota, United States DesignList Full timeOverviewDesignList is at the forefront of creating innovative environments that enhance human experiences through exceptional design.With a legacy of excellence, we have dedicated ourselves to crafting spaces that inspire creativity, foster community connections, and empower individuals. Our multidisciplinary teams integrate planning, architecture,...
-
Executive Administrative Coordinator
2 weeks ago
Minneapolis, Minnesota, United States BGM Group Full timePosition OverviewSalary: $26-$32/hourAbout BGM Group:BGM Group provides a comprehensive suite of advisory, audit, accounting, and tax services tailored to meet the diverse needs of entrepreneurs, business owners, organizations, and individuals. Our approach is proactive; we not only address challenges but also foresee needs, offering insightful solutions...
-
Office Coordinator
1 week ago
Minneapolis, Minnesota, United States Tai Apparel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to support our design team at Tai Apparel. The successful candidate will be responsible for providing administrative assistance, managing office tasks, and contributing to the development of product designs.Key ResponsibilitiesAdministrative SupportManage office supplies,...
-
Executive Assistant
2 months ago
Minneapolis, Minnesota, United States Mortenson Construction Full timeABOUT MORTENSON As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARY This is an exciting opportunity to be part of a team making an impact across...
-
Senior Executive Assistant
1 week ago
Minneapolis, Minnesota, United States MEDA - Metropolitan Economic Development Association Full timePOSITION OVERVIEWThe Senior Executive Assistant will provide essential support to the executive team, facilitating their success while also enhancing personal skills and evolving into a key contributor within the organization.This role requires exceptional written and verbal communication abilities, adeptness at managing multiple priorities, and a keen eye...
-
Minneapolis, Minnesota, United States Living WordMaranatha Christian Academy Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Upper School Principal at Maranatha Christian Academy. The successful candidate will be responsible for managing the daily operations of the administration office, ensuring seamless communication and coordination with staff, students,...
-
Chief Executive Officer
2 weeks ago
Minneapolis, Minnesota, United States Minnesota Freedom Fund Full timePOSITION PROFILE - CHIEF EXECUTIVE OFFICERkpCompanies is collaborating with the Minnesota Freedom Fund to identify their next Chief Executive Officer to guide their organization in promoting the mission to eliminate cash bail and immigration detention. As the Chief Executive Officer, you will lead our strategic objectives, oversee daily operations, engage...
-
Office Coordinator
2 weeks ago
Minneapolis, Minnesota, United States Ultimate Staffing Services Full timeJob OverviewUltimate Staffing Services is seeking a dedicated Office Coordinator to support our operations in the HVAC sector.Position Title: Office CoordinatorKey Responsibilities:Provide essential phone support to the service, parts, and dispatch teams.Assist with warranty follow-ups, communicating with customers and technicians, and maintaining records in...