Executive Assistant and Office Coordinator

2 weeks ago


Minneapolis, Minnesota, United States IGBANUGO PARTNERS INTL LAW Full time
Job Overview

We are seeking an Executive Assistant and Office Coordinator to support the CEO and manage the office's administrative functions. This role is essential for ensuring the smooth operation of our organization.

Key Responsibilities:

Financial Management

Accounts Receivable

  • Processing client payments (cash, check, credit card)
  • Managing payment lists
  • Overseeing auto-payment systems
  • Recording client payments in accounting software
  • Generating invoices based on agreements
  • Conducting monthly billing
  • Performing client follow-ups for collections
  • Handling balance adjustments

Accounts Payable

  • Managing vendor accounts
  • Processing vendor payments
  • Entering bills and payments into accounting software

General Accounting

  • Documenting all deposits
  • Recording bank and credit card transactions
  • Organizing Accounts Receivable files
  • Organizing Accounts Payable files
  • Generating financial reports as required
  • Managing daily cash flow
  • Overseeing loan documentation and management
  • Preparing tax-related documents

Administrative and Human Resources

  • Managing payroll processes
  • Handling expense reimbursements
  • Facilitating employee onboarding and offboarding
  • Administering user accounts across various platforms
  • Managing employee benefits and insurance
  • Serving as the first point of contact for IT-related issues
  • Coordinating with IT for support
  • Managing office supplies and procurement
  • Assisting in employee recruitment and vetting
  • Editing website content
  • Arranging travel logistics
  • Managing registrations for legal and professional requirements
  • Overseeing employee performance evaluations
  • Maintaining overall office organization
  • Acting as the liaison for building management

*Support the CEO in managing government procurement initiatives for Afrique-Sub-Sahara Strategies LTD (AQS).

Starting Salary: $25.00-$28.50/Hour

Company Overview

Igbanugo Partners Int'l Law Firm, PLLC, is recognized as one of the leading law firms specializing in immigration and international law. We provide comprehensive legal services and innovative solutions to our clients, effectively addressing complex immigration issues for both U.S. citizens and foreign nationals seeking to immigrate to the United States.



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