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Commercial Loan Administration Coordinator

3 months ago

Freeport, United States State Bank, Freeport Full time
Job DescriptionJob Description

Organization Overview:

State Bank was chartered in 1999. From the beginning, we have dreamed of starting and growing a community bank devoted to helping customers the right way. We believe in one-on-one, warm, personal attention offered with contemporary products. All of this is provided by knowledgeable, friendly, professional bankers who are committed to serving our community. One thing that hasn't changed over the years is our unique style of doing business provided by the area's most experienced team of professional employees. We are a bank that is far more committed to customers than most. It's that independent spirit that allows us to provide banking with yesterday's attitude and tomorrow's services. State Bank is a subsidiary bank of Foresight Financial Group, Inc.

Position Summary:

Under limited supervision, but following established policies and procedures, provides operational and administrative services for lenders. Prepares final loan documents and processes loan files after closing to ensure documents are accurate and legally binding. Requires a thorough knowledge of lending function in order to gather data, prepare documents and reports and complete special projects as assigned.

Primary Responsibilities:

  1. Loan Documentation
    1. Prepare accurate loan documents for a variety of Commercial loans, ensuring all required pre-documentation, including verification of borrower identity, title work, appraisals and flood determinations has been completed, collateral support is in place, and proper approval has been granted.
    2. Process all new and renewed loans
      1. Perform post-closing loan review, ensuring all required documents are properly signed, accurate and executable.
      2. Process loan documents and prepare tickets or wire transfers.
      3. Pay fees, record/release mortgages, file UCC’s, and place auto title liens as needed.
      4. Upload and maintenance loans on the Jack Henry system and perform quality control on loans uploaded by others in the department.
  2. Participations
    1. Follow all loan participation procedures
      1. Process participation forms for new and revised loans.
      2. Verification of accuracy of dealer trials.
  3. Document Imaging
    1. Scan documents to the appropriate areas in the document imaging system.
    2. Quality control the scanning of others in the department.
    3. Manage information sharing of loan documents necessary for participating Foresight banks.
  4. Comply with the bank’s Bank Secrecy Act (BSA) rules and regulations, all applicable state and federal laws and State Bank policies.
  5. Monitor the paid loan report and release collateral, as required.
  6. Denial Letters
    1. Prepare denial letters, ensuring second review of documentation.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Competencies:

Adaptability: Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Judgement and Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions. Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Teamwork: Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed.

Technical: Advanced knowledge of Jack Henry, AccuSystems, LaserPro, AdobePro. Knowledge of business and banking technology and moderate skill level in usage and promotion of such. Proficient in understanding the commercial loan documentation forms, content and processes. Advanced knowledge of policies, procedures and regulations. Basic knowledge of Microsoft Outlook, Word and Excel. Basic understanding of accounting principles.

Physical Demands and Work Environment:

This position operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. Occasional lifting of 25-50 pounds may occur. The physical demands described here are representative of those that must be met by staff to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this position, the employee is regularly required to sit or stand for extended periods of time.

Position Performance Standards:

Meets the acceptable response times and accurately completes loan documentation requests as stated in the Service Level Agreement.

Uploads loans to core and performs maintenance accurately and efficiently.

Maintains an acceptable level of loan documentation and loan servicing exceptions, within span of control.

Complete Pre and Post closing checklist items accurately and on time.

Performance Weightings:

40% Competencies

60% Position Performance Standards and Personal Goals

Qualifications:

Associate Degree or commiserate experience required. 2+ years’ knowledge and experience in loan transactions, lending, loan operations and procedures.


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