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Administrative Assistant

2 months ago

Freeport, United States CrossFire Group Full time


Global manufacturer has an opening for a contract Administrative Assistant at their Freeport, TX, site.



 

THIS IS A LONG TERM CONTRACT POSITION WITH POSSIBILITY OF DIRECT HIRE FOR THE RIGHT CANDIDATE AND A PAY RATE OF $34/HOUR. 




Position Summary:




Are you an organized, detail-oriented professional with a knack for multitasking and a passion for maintaining a secure and efficient workplace? We are seeking a dynamic Administrative and Clerical Support Specialist to join our team. This role involves providing comprehensive administrative support to meet site objectives, including budget report preparation, onboarding new hires, and monitoring site security activities.


 


Principal Responsibilities:



    • Front Desk Coverage: Serve as the first point of contact for visitors, contractors, and external callers.

    • Daily Administrative Functions: Manage phone calls, visitor traffic, new hire onboarding, procurement of goods/services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests, and generating work orders.

    • Support for Departmental Staff: Schedule third-party services, verify work order service tickets, and confirm invoice accuracy before approval.

    • Meeting and Event Support: Reserve and prepare meeting rooms for department meetings and events.

    • Vendor Coordination: Work with vendors and third-party service providers to verify completion of site safety requirements and coordinate appropriate access.

    • Security Access and Parking Permits: Create security access badges and issue parking permits.

    • Site Safety and Security: Respond to evolving priorities related to site safety and security, maintaining a clean and orderly work area while following site safety rules.

    • Additional Duties: Perform other work-related duties as assigned.


 





 


Required Qualifications:

  • High School Diploma
  • 3-5 years of administrative and/or procurement experience
  • Excellent communication (written and verbal) and customer service skills
  • Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines
  • Strong time-management and organizational skills
  • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
  • Ability to lift and/or move up to 40 pounds
  • Working knowledge of corporate spending reports



Preferred Qualifications:

  • Bachelor’s Degree in Business Administration, Management, or a related field
  • Front desk receptionist experience
  • Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
  • Strong data analysis skills
  • Experience in shipping & receiving and/or mailroom operations
  • Experience with managing building access control systems
  • Vendor management experience
  • Experience working in a 5S and safety-conscious environment