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Administrative Assistant I

2 months ago

Freeport, United States KYYBA Full time
Job DescriptionJob Description

The incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and monitoring site security activities. The incumbent will work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance.

Principal Responsibilities: Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers. Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.  Supports department meetings and event functions by reserving and preparing meeting rooms.  Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.Creates security access badges and issues parking permits.?Multi-tasks and responds to evolving priorities relating to site safety and security  Maintain a clean and orderly work area. Follows site safety rules and promotes their observance in performance of job duties.  Performs other work-related duties as assigned.

Required Qualifications: High School Diploma 3-5 years of administrative and/or procurement experience  Must have excellent communication (written and verbal) and customer service skills  Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines? Strong time-management and organizational skills  Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)  Must be able to lift and/or move up to 40 pounds  Working knowledge of corporate spending reports Preferred Qualifications: Bachelors Degree in Business Administration, Management, or related field  Front desk receptionist experience Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes  Strong data analysis  Shipping & Receiving and/or mailroom experience  Experience with managing building access control systems ? Vendor management experience  Experience working in a 5S and safety-conscious environment