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Administration Assistant

1 month ago

Freeport, United States Helberg Electrical Supply Full time
Job DescriptionJob Description

Helberg Electrical Supply is seeking a dynamic Administrative Assistant to join our team. This vital part-time on-site role involves providing comprehensive administrative support to ensure the smooth operation of our office. Responsibilities include managing phone calls, scheduling appointments, maintaining files and records, assisting with correspondence, and coordinating meetings and events. The ideal candidate will possess strong organizational and communication skills, attention to detail, and proficiency in Microsoft Office suite. Experience in social media management and travel booking is a plus. Join us in our mission to deliver exceptional service to our customers and support our team in achieving success.

 

Qualifications

·        Administrative Assistance, Executive Administrative Assistance, and Clerical Skills

·        Excellent phone etiquette and communication skills

·        Previous experience in an administrative role preferred.

·        Experience with calendar management and scheduling.

·        Ability to prioritize and manage multiple tasks efficiently

·        Strong organizational and time management skills

·        Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

·        Attention to detail and ability to maintain confidentiality

·        Experience in the electrical industry is a plus

·        Associate's degree in Business Administration preferred or equivalent experience

·        Social media skills (e.g., managing company profiles, creating content) is a plus.

·        Experience booking travel arrangements and accommodations.

·        Basic Computer skills required, tech-savvy candidates have an advantage

 

We are seeking a highly organized and detail-oriented Administrative Assistant with the ability to multitask in a fast-paced environment to join our team. The ideal candidate will have excellent communication skills and proficiency in Microsoft Office suite. This vital part-time on-site role involves providing comprehensive administrative support to ensure the smooth operation of our office. 

Responsibilities:

- Greet and assist visitors, clients, and employees in a professional and friendly manner

- Answer phone calls, take messages, and redirect calls as necessary

- Schedule appointments and manage calendars for executives

- Prepare and transcribe documents, correspondence, and reports

- Maintain office supplies inventory and place orders when necessary

- Assist with event planning and coordination

- Provide general administrative support such as filing, scanning, and data entry

- Handle sensitive information with confidentiality and discretion

- Experience booking travel arrangements and accommodations.

Skills:

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent written and verbal communication skills

- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)

- Basic Computer skills required, tech-savvy candidates have an advantage

- Previous experience in an admin role preferred or Associate's degree in BA

- Customer service-oriented with exceptional phone etiquette

- Attention to detail and ability to manage multiple tasks efficiently

- Knowledge of office management procedures and basic accounting principles

- Social media skills (e.g., managing company profiles, creating content) is a plus.

- Proficient in clerical tasks such as filing, scanning, and data entry

Company DescriptionHelberg Electrical Supply LLC (HES) is a small family-owned company that is also minority, women, and owned. As a wholesale distributor, we offer a wide range of products for power generation, power distribution, control and automation, power management, grid security, testing equipment, tools, renewable energy, lighting, and safety supplies. Located in Freeport NY, we work with contractors, engineers, procurement offices, and small businesses both regionally and nationally. We specialize in providing top-quality electrical grid products and services that promote energy efficiency and technological advancements.Company DescriptionHelberg Electrical Supply LLC (HES) is a small family-owned company that is also minority, women, and owned. As a wholesale distributor, we offer a wide range of products for power generation, power distribution, control and automation, power management, grid security, testing equipment, tools, renewable energy, lighting, and safety supplies. Located in Freeport NY, we work with contractors, engineers, procurement offices, and small businesses both regionally and nationally. We specialize in providing top-quality electrical grid products and services that promote energy efficiency and technological advancements.