Administrative Assistant
1 month ago
Administrative Assistant
Job Number: 350699
Category: Administrative
Description: Job Title: Administrative Assistant
Pay Rate: Up to $34.00/hr.
Location: Freeport, TX
Zip Code: 77541
Area Code: 979
Start Date: Right Away
An Administrative Assistant job opportunity is available with our client in Freeport, TX. In this role you will be responsible for daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders. To be considered for this role you will be able to work Monday-Thursday (4/10s).
Administrative Assistant Job Duties
- Responsible for daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
- Work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance.
- Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.
- Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
- Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
- Supports department meetings and event functions by reserving and preparing meeting rooms.
- Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.
- Creates security access badges and issues parking permits.* Multi-tasks and responds to evolving priorities relating to site safety and security.
KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:
- High School Diploma with 3-5 years of administrative and/or procurement experience
- Bachelor"s degree in business administration, Management, or related field
- Excellent communication (written and verbal) and customer service skills.
- Strong time-management and organizational skills.
- Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
- Must be able to lift and/or move up to 40 pounds.
- Working knowledge of corporate spending reports
- Front desk receptionist experience
- Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
- Strong data analysis
- Shipping & Receiving and/or mailroom experience.
- Experience with managing building access control systems.
- Vendor management experience
- Experience working in a 5S and safety-conscious environment.
If you are interested in this Administrative Assistant job in Freeport, TX. please apply via the 'apply now' link provided.
Belcan is a global supplier of engineering, technical recruiting, and IT services to customers in the aerospace, industrial, and government sectors. Belcan takes a partnering approach to provide customer-driven solutions that are flexible, scalable, and cost-effective. Our unique capabilities have led to continuous growth and success for nearly 60 years. We are a team-driven Equal Opportunity Employer committed to workforce diversity.
Location: Freeport , TX
Minimum Experience (yrs): 3-5
Required Education: Bachelor (BA, BS...)
Benefits:
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