Administrative Assistant

1 month ago


Freeport, Maine, United States Belcan Full time

Administrative Assistant

Job Number: 350699

Category: Administrative

Description: Job Title: Administrative Assistant

Pay Rate: Up to $34.00/hr.

Location: Freeport, TX

Zip Code: 77541

Area Code: 979

Start Date: Right Away

An Administrative Assistant job opportunity is available with our client in Freeport, TX. In this role you will be responsible for daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders. To be considered for this role you will be able to work Monday-Thursday (4/10s).

Administrative Assistant Job Duties

  • Responsible for daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
  • Work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance.
  • Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.
  • Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
  • Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
  • Supports department meetings and event functions by reserving and preparing meeting rooms.
  • Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.
  • Creates security access badges and issues parking permits.* Multi-tasks and responds to evolving priorities relating to site safety and security.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

  • High School Diploma with 3-5 years of administrative and/or procurement experience
  • Bachelor"s degree in business administration, Management, or related field
  • Excellent communication (written and verbal) and customer service skills.
  • Strong time-management and organizational skills.
  • Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
  • Must be able to lift and/or move up to 40 pounds.
  • Working knowledge of corporate spending reports
  • Front desk receptionist experience
  • Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
  • Strong data analysis
  • Shipping & Receiving and/or mailroom experience.
  • Experience with managing building access control systems.
  • Vendor management experience
  • Experience working in a 5S and safety-conscious environment.

If you are interested in this Administrative Assistant job in Freeport, TX. please apply via the 'apply now' link provided.

Belcan is a global supplier of engineering, technical recruiting, and IT services to customers in the aerospace, industrial, and government sectors. Belcan takes a partnering approach to provide customer-driven solutions that are flexible, scalable, and cost-effective. Our unique capabilities have led to continuous growth and success for nearly 60 years. We are a team-driven Equal Opportunity Employer committed to workforce diversity.

Location: Freeport , TX

Minimum Experience (yrs): 3-5

Required Education: Bachelor (BA, BS...)

Benefits:

Return to search results Email this job to a friend )

If you have previously registered with us, pleaseLog in ) to apply for this position.

*Logged in members may also add jobs to their job cart




  • Freeport, Maine, United States ADE Systems, Inc. Full time

    Position: Accounting Support SpecialistA well-established manufacturers representative is seeking a meticulous and driven individual to assist the accounting department and the financial controller. The successful candidate will demonstrate exceptional organizational and interpersonal abilities.Key ResponsibilitiesFacilitate general ledger postingsPerform...

  • Optical Specialist

    5 days ago


    Freeport, Maine, United States Hughes Resources Full time

    Job OverviewPosition: Optical SpecialistHughes Resources is actively seeking dedicated individuals for the role of Optical Specialist. This position is essential in ensuring the smooth operation of our optical services and enhancing customer satisfaction.Key Responsibilities:Engage in sales activities to promote eyewear products.Provide adjustments and...


  • Freeport, Maine, United States Alaqua Animal Refuge, Inc. Full time

    Job OverviewPOSITION OBJECTIVEThe Animal Care Technician (ACT) plays a crucial role in ensuring the well-being and safety of animals in a quarantine setting. This position is dedicated to meeting the physical and emotional needs of animals, providing them with a nurturing environment while they await their permanent homes.KEY RESPONSIBILITIESPerform daily...


  • Freeport, Maine, United States BASF SE Full time

    Now hiring Engineering Support Specialist We are looking for an Engineering Support Specialist to join our CP team in Freeport, TX. Come create chemistry with us BASF's Petrochemical division is the starting point of BASF's petrochemical value creation worldwide, also known as "the heart of the Verbund," representing the world's largest chemical markets....


  • Freeport, Maine, United States U.S. Dept. of Justice Full time

    SummaryProfessionals in corrections play a vital role in creating a safe and compassionate environment, ensuring public safety by preparing individuals for successful reintegration into society.Our diverse and skilled workforce is dedicated to fostering a strong foundation of safety and security. By adhering to the principles of humanity and normalcy, we aim...


  • Freeport, Maine, United States BASF SE Full time

    Now hiring Operations Engineer II Freeport, TXAnnual bonus We are looking for an Operations Engineer II to join our Monomers team in Freeport, TX. Come create chemistry with us BASF Monomers is a leading supplier of isocyanates, inorganics, polyamides, and ammonia. Our products are used in many downstream applications including the production of foams,...

  • Technical Architect

    2 weeks ago


    Freeport, Maine, United States Zendesk Full time

    ZendeskMexico City, Mexico R28455Job DescriptionTechnical Architects are integral to the Zendesk Professional Services delivery team, crafting tailored technical solutions to meet each customer's unique business needs and goals.You will understand and map customers' functional and technical requirements to business objectives using Zendesk functionality....


  • Freeport, United States Kelly Services Full time

    We are seeking a highly organized and detail-oriented Turnaround Administrative Assistant to provide essential administrative and office professional support during the planning and execution of activities leading up to and to the end of the 2025 Oyster Creek plant Turnaround. This role requires strong organizational, planning and communication skills, the...


  • Freeport, United States Cenergy International Full time

    Job Description Roles and Responsibilities Assist with the management of computer assignments, radios, Documentum changes, AAE SharePoint, training scheduling, Success Factor training, and audit preparation Qualifications and Education Requirements High School Diploma; Associate's or Bachelor s degree a plus Requirements: 2 years Administrative Assistant...


  • Freeport, United States Hughes Resources Full time

    Job DescriptionJob DescriptionSales Operations/Administrative Specialist: Freeport, IllinoisOur customer in Freeport, Illinois is hiring for a fulltime Sales Administration Specialist. The Sales Administration Specialist is a professional who provides clerical and organizational support to a sales, accounting, and operations teams. The position is crucial...


  • Freeport, United States Hughes Resources Full time

    Job DescriptionJob DescriptionSales Operations/Administrative Specialist: Freeport, IllinoisOur customer in Freeport, Illinois is hiring for a fulltime Sales Administration Specialist. The Sales Administration Specialist is a professional who provides clerical and organizational support to a sales, accounting, and operations teams. The position is crucial...


  • Freeport, United States Marshalls Full time

     All 1,000 of our Marshalls stores embrace discovery, from designer luggage to statement shoes. Our assortment of brands is always changing, but our mission to provide the surprises that make the everyday a little more fun is unwavering. Just like working here. Everyone encourages each other and embraces the excitement that can come with change. Each shift...


  • Freeport, United States ADE Systems, Inc. Full time

    Job DescriptionJob DescriptionManufacturers rep located in Freeport, NY is seeking a detail-oriented, energetic and self-motivated assistant to support the accounting team and controller. The ideal candidate will have meticulous organizational and interpersonal skills.ResponsibilitiesAssist with...general ledger entriesbank reconciliationspayrollaccounts...


  • Freeport, United States Healthcare Recruitment Counselors Full time

    Physician Assistant OR Nurse Practitioner Freeport, NY We are looking for a Physician Assistant or Nurse Practitioner to join our practice full time in Freeport, NY area. The incoming physician assistant or nurse practitioner must be compassionate, an excellent clinician, and someone who is experienced. We offer a variety of services within our...


  • Freeport, United States Pearl Pavilion Full time

    ***OFFERRING SAME DAY PAY THROUGH THE DAILY PAY*** MUST HAVE FIRST SHOT OF COVID19 VACCINE JOB SUMMARY: The purpose of this position is to assist the nurses in the providing of resident care primarily in the area of the daily living routine. QUALIFICATIONS: Must hold a current Certified Nurse's Assistant certificate in the State of Illinois. A high school...


  • Freeport, United States Pearl Pavilion Full time

    Pearl Pavilion - ***OFFERRING SAME DAY PAY THROUGH THE DAILY PAY*** MUST HAVE FIRST SHOT OF COVID19 VACCINE JOB SUMMARY: The purpose of this position is to assist the nurses in the providing of resident care primarily in the area of the daily living routine. QUALIFICATIONS: Must hold a current Certified Nurse's Assistant certificate in the State of...


  • Freeport, United States HEALTHCARE RECRUITMENT COUNSELORS Full time $165,000 - $170,000

    Job DescriptionJob DescriptionPhysician Assistant OR Nurse Practitioner Freeport, NYWe are looking for a Physician Assistant or Nurse Practitioner to join our practice full time in Freeport, NY area. The incoming physician assistant or nurse practitioner must be compassionate, an excellent clinician, and someone who is experienced. We offer a variety of...

  • Physician Assistant

    2 months ago


    Freeport, United States Hayman Daugherty Associates Full time

    Job Overview Job ID: j-187882 - Exciting Opportunity for Experienced Orthopedic Physician Assistant or APRN Near FREEPORT, FL Are you an experienced Orthopedic Physician Assistant or APRN seeking a dynamic career opportunity? We are actively recruiting for a position near FREEPORT, FL, offering a unique chance to join an existing practice with three...

  • LPN's All Shifts

    3 months ago


    Freeport, United States South Shore Rehabilitation Full time

    South Shore Rehabilitation and Nursing, a premier long term skilled nursing facility located in Nassau County, New York has immediate openings for enthusiastic and energetic LPN’s for all shifts (full and part-time) to become part of our dedicated and professional staff. We are looking for individuals who desire a worthwhile career that has purpose and...


  • Freeport, United States Freeport School District 145 Full time

    Position Type: High School Positions Certified/School Guidance Counselor Date Posted: 5/23/2024 Location: Freeport Alternative High School Anticipated Start Date: 08/01/2024 Closing Date: Open Until Filled TITLE: SCHOOL COUNSELORQUALIFICATIONS: Valid Professional Educator License Valid School Counselor Endorsement Ability to effectively communicate with all...


  • Freeport, United States Freeport LNG Full time

    Job SummaryThe Human Resources Business Partner position will provide tactical and strategic HR support to personnel within our Terminal location, using applicable knowledge in human resources with developed interpersonal, organizational and technical skills. Maintains strict confidentiality and assists management and employees with HR related matters and...


  • Freeport, Illinois, United States Hughes Resources Inc. Full time

    Position Overview:Our client is seeking a dedicated Sales Operations/Administrative Specialist to provide essential clerical and organizational support to the sales, accounting, and operations teams. This role is vital in streamlining the sales process within the organization.Key Responsibilities:Manage sales orders through various channels including email...

  • Social Worker SY

    2 months ago


    Freeport, United States Freeport School District 145 Full time

    Position Type: Student Support Services/Social Worker Date Posted: 5/8/2024 Location: Carl Sandburg School Anticipated Start Date: 08/01/2024 Closing Date: Open Until Filled TITLE: SOCIAL WORKERQUALIFICATIONS: Certificate, license, or other legal credential required. Degree(s) required in area of major study. Kind and amount of prior job experience required....


  • Freeport, United States Kelly Services Full time

    The EH&S Document Administrator is responsible for managing and maintaining all Environmental Health & Safety (EH&S) documentation to ensure compliance with regulatory requirements and company policies, supporting our three sites in North America. This role involves organizing, updating, and archiving documents, preparing for audits, and supporting the EH&S...


  • Freeport, United States Citizens Options Unlimited Full time

    Overview: The Food Service worker is responsible for assisting with food preparation for catering opportunities at the Freeport Vocational Center and other customer inquiries. Their responsibilities also include but are not limited to cashiering, cleaning, sanitizing the workspace, operational assistance and providing friendly experiences to customers....


  • Freeport, Texas, United States Airgas Full time

    Job OverviewPosition Title: Transport Specialist (CDL A or B)Location: Based out of a designated facilityAt Airgas, we maintain a modern and efficient fleet, with most vehicles being under six years old. Our trucks are equipped with advanced driver-friendly technology, including On-Board Computers, collision avoidance systems, state-of-the-art camera...

  • Property Manager

    3 months ago


    Freeport, United States Benchmark Management Full time

    Job DescriptionJob DescriptionDescription:Job Title: Property Services AgentJob Summary: We are seeking a diligent and detail-oriented Property Services Agent to join our team. The ideal candidate will be responsible for conducting property inspections, managing inventory, and ensuring the overall quality control of our managed properties. This role requires...