HR & Office Administrator

3 months ago

Washington, United States The Arab Gulf States Ins in Washing Full time
Job DescriptionJob Description

About AGSIW

The Arab Gulf States Institute in Washington (AGSIW), launched in 2015, is an independent, nonprofit institution dedicated to providing expert research and analysis of the social, economic, and political dimensions of the Gulf Arab states and how they impact domestic and foreign policy. AGSIW focuses on issues ranging from politics and security to economics, trade, and business; from social dynamics to civil society and culture. Through programs, publications, and scholarly exchanges the institute seeks to encourage thoughtful debate and inform the U.S. policy community regarding this critical geostrategic region.

About the Candidate

The institute is seeking an exceptionally organized, highly motivated individual with experience in human resources, business administration, and office management functions to join a growing organization with a current team of 16 full- and part-time professionals and an annual budget of approximately $3.5 million. The ideal candidate will be a self-starter, who is just as comfortable working autonomously as with a team.

Position Overview

The HR & Office Administrator serves in a dual role involving the full spectrum of both human resource management and office management responsibilities in support of the institute’s overall mission and objectives. The position is responsible for performing HR-related duties in the functional areas of benefit administration, employee relations, recruitment, onboarding, policy implementation, and employment-law compliance. The position is also responsible for administrative duties, IT management, vendor management, and facilities management.

Specific Areas of Responsibility

Human Resource Management (50 percent)

  • Coordinate all AGSIW administrative efforts related to recruitment, onboarding, and termination for employees, interns, and visiting scholars.
  • Create and maintain master HR files; ensure paperwork is complete and compliant with regulatory requirements.
  • Administer AGSIW health benefits and retirement plans, including plan selection and open enrollment administration, change reporting, invoicing review/approval; liaise with third-party brokers on benefit plan setup and administration.
  • Administer HR policies and procedures and assist with updates to employee handbook.
  • Assist AGSIW staff with HR-related questions and issues and provide periodic communication of benefit information to employees.

General Office Administration (40 percent)

  • Manage day-to-day office operations; maintain office activity calendar; supervise and coordinate overall office activities and provide administrative support to the executive leadership.
  • Manage relationship with building management; coordinate office maintenance and repairs, tenant relations, and office security.
  • Supervise the acquisition and maintenance of computer equipment, furniture, and supplies in accordance with the institute’s purchasing policies and budgetary restrictions.
  • Identify and oversee services with commercial vendors for all of the institute’s operational requirements, including equipment, computer services, and office security.

Information Technology Management (10 percent)

  • Provide first-level end-user computer support, including equipment setup, periodic computer configurations, and Office365 administration (SharePoint, email accounts).
  • Monitor computer and network security and coordinate with IT vendor to promptly address any issues.

Education and Experience

  • Bachelor’s degree in Business Administration or related field
  • At least 5 years of combined office management and human resource experience
  • Solid understanding of federal and state employment regulations
  • Working knowledge of office administrative and HR procedures and business systems (such as HRMS, timekeeping, fixed asset management, etc.)
  • Strong Microsoft Excel skills and solid proficiency in other MS Office applications, specifically in Adobe/Word/Outlook

Key Competencies

  • Strong business acumen
  • Written and oral communication skills
  • Interpersonal skills and customer service orientation
  • Planning, prioritizing, and organizing
  • Problem assessment and problem solving
  • Strong attention to detail and accuracy
  • Flexibility and adaptability

Salary commensurate with experience. AGSIW offers a competitive benefits package, including employer paid health and dental coverage, retirement plan contributions, and paid time off.

How to Apply

To apply for this position, please send a resume, cover letter, and contact information for two references to: jobs@agsiw.org. Must have authorization to work in the United States.

AGSIW is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law. No phone calls please.

  • Administrative Coordinator

    2 weeks ago

    Washington, United States Helios HR Full time

    Position OverviewHelios HR is seeking an Administrative Coordinator to provide comprehensive support to our Executive Leadership Team. This role offers a competitive salary and an opportunity to contribute to a mission-driven organization.About Helios HRHelios HR is dedicated to enhancing the workplace experience for our clients by offering tailored human...

  • HR Administration Coordinator

    4 weeks ago

    Washington, United States Patomak Global Partners Full time

    Job Title: HR Administration Coordinator Job Type: Full Time Location: Washington, D.C. Patomak Global Partners is a leading financial sector consulting firm that applies the insights of senior-level industry experts to advise clients on complex and cutting-edge strategy and compliance and risk management challenges. Patomak is seeking to hire an HR...

  • Administrative/HR Assistant

    1 month ago

    Washington, United States Personnel Staffers Full time

    Job DescriptionJob DescriptionAdministrative/HR Assistant – for our client in Washington. This job requires excellent interpersonal skills as you will be communicating with our customers, management, and employees. Great career opportunity with advancement paths! Monday through Friday 8:00 AM to 5:00 PM. Temp-to-Hire. Client will interview. $18.00 - $21.00...

  • Office Administrator

    2 weeks ago

    Washington, United States Creative Financial Staffing Full time

    About the Company & Opportunity: Our client is a veteran owned small business client focused on professional development This is a well-established organization founded in the 1970's Current employees praise the collaborative work culture and opportunities for advancementOffice AdministratorResponsibilities: Office Administrator will provide office...

  • Office Administrator

    3 months ago

    Washington, United States Creative Financial Staffing Full time

    About the Company & Opportunity: Our client is a veteran owned small business client focused on professional development This is a well-established organization founded in the 1970's Current employees praise the collaborative work culture and opportunities for advancement Office Administrator Responsibilities: Office Administrator will provide office...

  • Chief Financial Officer

    2 weeks ago

    Washington, Washington, D.C., United States Nonprofit HR Full time

    Position OverviewLocation: Washington, DCWork Arrangement: In-Office / HybridReports To: Chief Finance and Administration OfficerSalary Range: $125,000 to $145,000 – commensurate with experienceAbout Nonprofit HRNonprofit HR is dedicated to advancing racial equity and economic self-reliance in the community. Our mission is to ensure that all individuals...

  • Financial Operations Administrative Coordinator

    7 days ago

    Washington, Washington, D.C., United States The HR Team Full time

    Position OverviewThe HR Team is seeking a reliable, detail-oriented Administrative Coordinator to provide essential support to our financial operations team and the broader office environment.This role presents a unique opportunity for individuals who thrive in a collaborative atmosphere and are eager to contribute positively. Key responsibilities encompass...

  • Chief Financial Officer

    2 weeks ago

    Washington, Washington, D.C., United States Nonprofit HR Full time

    Position OverviewLocation: Washington, DCWork Arrangement: In-Office / HybridReports To: Chief Finance and Administration OfficerCompensation: $125,000 to $145,000 – based on experienceAbout Nonprofit HRNonprofit HR is dedicated to enhancing the effectiveness of nonprofit organizations through strategic human resources solutions. Our mission is to support...

  • Chief Financial Officer

    2 weeks ago

    Washington, United States Nonprofit HR Full time

    Location: Washington, DC 20009 Work Location: In-Office / Hybrid Reports To: Chief Finance and Administration Officer Salary Range: $125,000 to $145,000 – commensurate with experience About Nonprofit HR Nonprofit HR is dedicated to advancing racial equity and ensuring that all individuals in the Greater Washington area experience the benefits of full...

  • HR Administrative Assistant

    2 months ago

    Washington, United States Mb Staffing Services LLC Full time

    Job DescriptionJob DescriptionAdministrative AssistantWashington, DC2 months (Temporary)Job Summary:We are looking for a detail-oriented and organized Administrative Assistant/HR Admin to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role involves a variety of administrative tasks,...

  • Administrative Specialist

    4 days ago

    Washington, United States Office of General Counsel Full time

    Job SummaryThis position is located in the Department of Housing and Urban Development, Office of General Counsel.Key ResponsibilitiesMake sound recommendations to establish and/or review administrative procedures to enhance productivity and efficiency.Establish and execute the office's administrative policies and maintain official organizational records to...

  • Chief Financial Officer

    2 weeks ago

    Washington, Washington, D.C., United States Nonprofit HR Full time

    Position OverviewLocation: Washington, DCWork Environment: In-Office / HybridReports To: Chief Finance and Administration OfficerCompensation: $125,000 to $145,000 – based on experienceAbout Nonprofit HRNonprofit HR is dedicated to enhancing the effectiveness of nonprofit organizations through strategic human resources solutions. Our mission is to empower...

  • HR Experience Manager

    2 days ago

    Washington, Washington, D.C., United States The HR Source Full time

    Job SummaryWe are seeking a highly skilled and experienced HR professional to join our team at The HR Source as an HR People Experience Manager. This is a key role that will require the successful candidate to work closely with business leaders and employees to support the day-to-day needs of the employees and teams related to Human Resources and Culture.Key...

  • Chief Financial Officer

    1 week ago

    Washington, Washington, D.C., United States Jumpstart HR Full time

    Job OverviewJumpstart HR is seeking a Chief Financial Officer to enhance financial stability and drive strategic growth for our organization. This pivotal role will oversee all financial operations in accordance with established accounting standards, ensuring compliance with FASB, GAAP, and other regulatory frameworks. This is an exceptional opportunity for...

  • HR Administrative Coordinator

    2 weeks ago

    Washington, United States Concord Hospitality Full time

    Position Overview:We are seeking a dedicated HR Administrative Coordinator.Role Summary:This position plays a vital role in supporting the management, direction, and operations of Human Resources within our organization. The HR Administrative Coordinator will oversee the performance appraisal system, maintain accurate record-keeping, manage benefits...

  • Administrative Coordinator for Executive Office

    2 weeks ago

    Washington, United States Office of the Comptroller of the Currency Full time

    Overview As an Administrative Coordinator for Executive Office, you will provide vital support to senior management by overseeing and facilitating all office and administrative operations for Public Affairs and Congressional Relations. This role is situated within the Office of Public Affairs & Congressional Relations. Eligibility Criteria Career transition...

  • Receptionist - Office Administrator

    2 months ago

    Washington, United States Addison Group Full time

    Job DescriptionJob DescriptionOur client, a prestigious law firm in Washington, DC, is seeking a Receptionist/Office Administrator to support office operations. Job Details:Title: Receptionist/Office Administrator Type: Contract to hireLocation: 5 days onsite in NW Washington, DC Rate/Salary: $28-32/hr, $60,000 upon conversion Background Check: Yes--...

  • Administrative Office Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewPosition Title: Office CoordinatorLocation: Hybrid schedule in Washington, DCSector: Legal, Professional ServicesCompensation: $25-30/hr, based on experienceAbout the Organization:Addison Group represents a prominent international law firm in search of an Office Coordinator to enhance the efficiency of their Washington, DC office. This pivotal...

  • Business Office HR Manager

    2 days ago

    Seattle, Washington, United States Alumus Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Office HR Manager to join our team at Alumus. As a key member of our administrative team, you will be responsible for maintaining the flow of clerical, HR, and billing functions in the office.Key ResponsibilitiesPreserve confidentiality of sensitive information while providing...

  • Administrative Office Specialist

    1 week ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewPosition Title: Office CoordinatorLocation: Hybrid schedule in Washington, DCIndustry Sector: Legal, Professional ServicesCompensation: $25-30/hr, based on experienceClient Overview:Our client, a prominent international law firm, is in search of an Office Coordinator to enhance the functionality of their Washington, DC office. This position plays...