Administrative Coordinator

2 weeks ago

Washington, United States Helios HR Full time

Position Overview
Helios HR is seeking an Administrative Coordinator to provide comprehensive support to our Executive Leadership Team. This role offers a competitive salary and an opportunity to contribute to a mission-driven organization.

About Helios HR
Helios HR is dedicated to enhancing the workplace experience for our clients by offering tailored human resources solutions. We focus on empowering organizations through strategic consulting, talent acquisition, and workforce management services.

Role Responsibilities
The Administrative Coordinator will play a crucial role in ensuring the smooth operation of the Executive Team. Key responsibilities include:

  • Delivering general administrative assistance to the Executive Leadership Team.
  • Overseeing the CEO's schedule, ensuring effective time management and providing calendaring support for the Executive Team.
  • Facilitating meetings by coordinating logistics, preparing agendas, and managing follow-up communications.
  • Assisting with expense management, including tracking, reimbursements, and reconciliations in collaboration with the finance department.
  • Ensuring effective communication within the Executive Team and across the organization, including drafting internal updates.
  • Creating professional documents for the Board of Directors, such as presentations and reports.
  • Handling confidential information with discretion and professionalism.
  • Participating in special projects and initiatives as directed by the Executive Team.
  • Performing additional duties as required.
Qualifications
  • A bachelor's degree is preferred.
  • Minimum of 3 years of experience in an administrative role supporting executives.
  • Exceptional organizational skills and attention to detail.
  • Strong time management and problem-solving abilities, with a proven track record of managing multiple priorities.
  • Excellent interpersonal skills and a collaborative mindset.
  • Outstanding verbal and written communication skills.
  • Proficiency in Microsoft Office applications.
  • A proactive and positive approach to challenges.
  • A genuine passion for the mission and values of Helios HR.
Note: This job description is intended to provide a general overview of the position and is not exhaustive. Responsibilities and qualifications may be adjusted as necessary to meet the evolving needs of the organization.

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