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Senior Administrative Assistant

2 months ago

Cambridge, United States The Hollister Group Full time

Senior Administrative Assistant


One of our Boston-based clients in higher education is looking for a Senior Administrative Assistant. The Senior Administrative Assistant will act as a liaison for all levels of management and ensure a smooth flow of information. They will be expected to provide support to different departments and communicate effectively at all levels.


Interested applicants should apply with a copy of their resume now for immediate consideration


Pay Rate: $26-30hr per hour


Responsibilities:

  • Act as the initial point of contact and resource for visitors and vendors
  • Plan and coordinate internal and external meetings
  • Facilitating signature events, including seminars and workshops, and maintaining regular channels of communication with key stakeholders and partner organizations.
  • Provide direct administrative support to the Senior Associate Dean and other Deans in the office
  • Perform heavy calendar management
  • Provide support to graduate students in the office
  • Assist with website updates as needed
  • Gather data on petition usage, review data, and create reports
  • Collaborate with other offices, programs, and centers in support of faculty and academic activities
  • Serve as liaison between faculty and other groups, both internal and external
  • Attend meetings to record, interpret, draft, and distribute (once approved) meeting minutes
  • Schedule numerous appointments, meetings, and travel
  • Prepare complex itineraries for multiple constituents
  • Organize and assist in general preparation for external agency and sponsor visits


Qualifications:

  • Bachelor's degree or equivalent
  • 4+ years of administrative experience
  • Proficiency in Microsoft Outlook, Access, Excel, and Word
  • Calendar management knowledge
  • Excellent communication and follow-up skills
  • High attention to detail
  • Ability to work under pressure, multi-task, troubleshoot, and think outside the box
  • Ability to coordinate between different departments


Our Commitment to Diversity, Equity & Inclusion


The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupations or position.