Senior Administrative Assistant

4 weeks ago

Cambridge, United States The Hollister Group Full time

Senior Administrative Assistant


A prestigious university located in Cambridge, MA is seeking to hire a Senior Administrative Assistant for a temporary-to-hire position. This person would be assisting a high-level faculty member who needs complex administrative support. Aside from having administrative experience, this individual must be poised, detail-oriented, and extremely efficient in handling multiple tasks in a fast-paced environment. Experience in academia is preferred, but not required. The ideal candidate must have the ability to work full-time onsite in Cambridge, MA.


The ideal candidate must have the ability to work full-time onsite in Cambridge, MA.


Responsibilities:

  • Organize and implement administrative support, including arranging appointments, schedules, and meetings
  • Manage office operations, electronic database, and website updates
  • Monitor invoices, expenses, and process requests for payment and reimbursement
  • Handle complex calendar and meeting management
  • Attend high-level meetings, track, edit, and help draft correspondence and reports
  • Plan and execute events, order catering service for meetings and luncheons
  • Initiate, organize, and implement administrative systems and processes for efficient office management, including active and archive records, communication (including the intranet), planning, and scheduling
  • Work in close association with other office and department staff to ensure timeliness and responsiveness of all office support services
  • Communicate and interact regularly with staff on a variety of matters
  • Review a wide range of information and analyze and compile data for review
  • Manage office mail, equipment, computer software, hardware, networking, printers, copiers, fax machines, etc.
  • Work closely with department staff and outside vendors to maintain and repair equipment


Qualifications & Skills:

  • Bachelor's degree required and at least 5 years of professional administrative experience
  • Must be able to respond to regular shifts in workload and the changing needs of the organization and the people they support
  • Ability to anticipate and resolves problems; proficiently execute a wide range of advanced technical applications
  • Must be detail-oriented and able to handle diversified and confidential tasks concurrently in a fast-paced setting
  • Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Experience with FileMaker Pro, QuickBase, Adobe Acrobat, and Drupal.
  • Additional Experience with GAP and Grade20 (a plus)
  • A strong work ethic, personal integrity, and self-motivated
  • Professional verbal and written communication skills
  • A strong passion for higher education and a commitment to serving a diverse student population


Interested and qualified candidates should respond with a resume.



Our Commitment to Diversity, Equity & Inclusion


Hollister is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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