Senior Financial Administrator

1 month ago

Cambridge, Massachusetts, United States Massachusetts Institute of Technology, Open Learning Full time

Position Overview:

Reporting to the Senior Director of Finance, the Senior Financial Administrator will serve as the lead finance person to several business units within Open Learning. Specifically, the position will contribute to the development of business unit budgets and forecasts; provide financial reports; and serve as the lead financial partner to the business unit head, providing timely, accurate and insightful data to enable informed decision making and drive performance. This role will work with multiple sources of funding including restricted gifts and grants as well as contracts. This position requires independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, MIT policies, and department procedures.


Principal Duties and Responsibilities (Essential Functions):

The Senior Financial Administrator will serve as the financial partner to several of business units:

• Lead the development of annual budgets and quarterly forecasts; assist with preparing financial presentations.

• Serve as a resource for business units on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability.

• Work closely with the financial operations team, ensuring the support of day-to-day financial operations and internal controls, including reviewing and approving financial transactions such as requisitions, RFPs, travel vouchers, credit card charges, journal vouchers, and billing.

• Produce financial reports, including annual, quarterly, and ad hoc, to monitor the financial performance of the business unit and individual projects.

• Identify and develop various financial analyses that identify trends and recommendations to help inform decision-making.

• Perform financial modeling of new initiatives, staffing, sustainability, etc., and identify areas of potential cost savings.

• Track and communicate performance metrics and trends to provide valuable insights.

• Effectively communicate financial reporting to project leads through ad hoc and quarterly reporting and forecast; Process budget revisions as needed.

• Strategizes with business unit and project leads on resource allocation and effort/salary allocations across projects and coordinates changes to payroll.

• Assist units with financial reporting requirements to various funding organizations, including progress reports.

• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations.

• Perform all other related duties and or special projects as assigned.

Qualifications & Skills:

Bachelor's degree required, preferably in finance or related field; Minimum of 5 years' relevant experience; Working knowledge of budget management, financial analysis, financial modeling, and accounting principles; Excellent written and oral communication skills; Must be able to deal with confidential information using discretion and judgment; Multitask, prioritize, work with flexibility, and manage numerous projects with varying degrees of complexity; Work as part of a team; Identify and recommend solutions to complex problems; Operate effectively in a fast-paced, constantly changing environment; Strong data management and Excel skills, including querying, pivot tables, and extensive formulaic knowledge.

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