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Senior Administrative Assistant
2 months ago
Senior Administrative Assistant
One of our Boston-based clients in higher education is looking for a Senior Administrative Assistant. The Senior Administrative Assistant will act as a liaison for all levels of management and ensure a smooth flow of information. They will be expected to provide support to different departments and communicate effectively at all levels.
Interested applicants should apply with a copy of their resume now for immediate consideration
Pay Rate: $26-30hr per hour
Responsibilities:
- Act as the initial point of contact and resource for visitors and vendors
- Plan and coordinate internal and external meetings
- Facilitating signature events, including seminars and workshops, and maintaining regular channels of communication with key stakeholders and partner organizations.
- Provide direct administrative support to the Senior Associate Dean and other Deans in the office
- Perform heavy calendar management
- Provide support to graduate students in the office
- Assist with website updates as needed
- Gather data on petition usage, review data, and create reports
- Collaborate with other offices, programs, and centers in support of faculty and academic activities
- Serve as liaison between faculty and other groups, both internal and external
- Attend meetings to record, interpret, draft, and distribute (once approved) meeting minutes
- Schedule numerous appointments, meetings, and travel
- Prepare complex itineraries for multiple constituents
- Organize and assist in general preparation for external agency and sponsor visits
Qualifications:
- Bachelor's degree or equivalent
- 4+ years of administrative experience
- Proficiency in Microsoft Outlook, Access, Excel, and Word
- Calendar management knowledge
- Excellent communication and follow-up skills
- High attention to detail
- Ability to work under pressure, multi-task, troubleshoot, and think outside the box
- Ability to coordinate between different departments
Our Commitment to Diversity, Equity & Inclusion
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupations or position.
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