Meetings and Events Specialist

1 month ago

Orlando, Florida, United States AssuredPartners Full time
Overview

As a member of the growing Meetings & Events Team at our Corporate Headquarters, the Meeting and Events Specialist will assist with the coordination, planning, and execution of the company's meetings from conception to completion. The Event Specialist will be responsible for sourcing, coordinating, and managing events across the US. A successful candidate will demonstrate excellent professional and interpersonal communication skills, strategic planning skills, premier multitasking skills, and the ability to strategize and pivot when things don't go according to plan. Our Event Specialists "run the show," navigating each essential step in the event process. This is an exciting opportunity with room for growth for someone that is a professional team player, has a high attention to detail, is extremely organized and accurate, and has a passion for learning more within the event and hospitality industry.

You Are The Ideal Candidate If...

  • You are a strong communicator, have excellent attention to detail and time management skills, and are a team player;
  • You are professional, motivated, a problem solver, and know how to take initiative; and
  • You are creative, personable, passionate, and do whatever it takes to make each and every event successful.

If this sounds like you, we invite you to keep reading and apply

What You'll Do
  • Scope and plan multiple meetings/events simultaneously and independently.
  • Identify and understand all requirements, vision, and goals for each event.
  • Manage the operational delivery of assigned in-person, virtual, and hybrid meetings and events, including pre-event planning, day-of event coordination, and post-event communication.
  • Oversee the entire event lifecycle including research, sourcing and site selection, contract negotiation, agenda development, event website management and communication, F&B planning, A/V coordination, onsite event execution, vendor management, event logistic document creation, budget and post event cost reconciliation, and more.
  • Plan meetings, events, and other functions with extreme attention to detail while also focusing on the financial and time constraints.
  • Research, source, and contract venues, vendors, sponsors, and speakers.
  • Collaborate with departmental or Regional assistants as needed.
  • Establish and maintain relationships with venues, vendors, etc.
  • Proactively oversee events onsite and act quickly to pivot and resolve any problems that may arise.
  • Serve as primary onsite contact and coordinate setup and teardown of events.
  • Seek pre/post event feedback from meeting leaders, attendees, clients, vendors, and speakers to ensure a quality and beneficial event.
  • Ensure all events abide by our company brand and reflect our company appropriately.
  • Evaluate, record, and complete post-event analyses to report the event ROI and KPI's.
  • Travel is expected to be up to 50% in this role and may vary with seasons.
  • Other duties as assigned.
What's in it For You?

To help you make the best decision for your personal growth, it's important to us to share a glimpse of what we offer our top asset, our people:

  • Competitive base salary
  • Generous 30+ Days Comprehensive Paid Time Off Package inclusive of Paid Time Off, 10 Company Holidays, 2 Floating Holidays, 5 Sick Days, and 2 Volunteer Days
  • Health benefit options with you in mind; 5 affordable medical plan options with rates based on your salary, company paid HSA contribution with eligible HSA plan selection, 2 dental plan options offering orthodontia coverage and 3 cleanings per year, and 2 vision plan options
  • Company match 401(k) plan – 50% up to 6%
  • Support of your fitness wellness goals We offer up to 75% off at over 11,000 gyms and fitness centers
  • Opportunity to prioritize your mental health with 24/7 access to licensed therapists
  • Pet benefits & discounts
  • Access to our Employee-led Resource Groups (ERGs) that lend a voice to the variety of demographics represented throughout AssuredPartners
What You'll Need
  • Bachelor's degree in Event/Hospitality Management, Marketing, or relevant field is preferred; or 2+ years professional meeting experience; or equivalent combination of education and experience.
  • Knowledge and proficiency in job related computer software and applications including the entire MS Office Suite, Cvent Event Management, Adobe Acrobat, Social Tables, Zoom, and web conferencing software.
  • Excellent written and verbal communication skills, including the ability to communicate to Senior Level Leaders within our organization as well as third party vendors and speakers.
  • Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role, and understands the impact this role has on other business functions within the organization.
  • Excellent organizational, negotiation, problem solving, forward thinking, and multitasking skills.
  • Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.
  • Located in Central Florida to work out of our Corporate Headquarters in Orlando, FL with a flexible hybrid schedule.
  • First 90 days will be in office 4 days per week, 1 day remote while not traveling for events.

Physical Demands & Work Environment

  • Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
  • Walk and stand for extended periods of time, especially during events.
  • Able to bend, twist, and reach, especially during events.
  • Able to travel through public transportation including air travel, rental vehicles, or use of personal vehicles for local events.
  • Work hours may be shifted or extended due to events with the ability to work events and weekends as needed for working onsite events.
Grow, with us

AssuredPartners is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. AssuredPartners is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger

  • Meeting & Events Coordinator

    1 month ago

    Orlando, Florida, United States AssuredPartners Full time

    Overview As a member of the growing Meetings & Events Team at our Corporate Headquarters, the Meeting and Events Coordinator will assist with the coordination, planning, and execution of the company's Corporate and Regional meetings from conception to completion. The Event Coordinator will be responsible for sourcing, coordinating, and managing events across...

  • Event Coordination Specialist

    2 days ago

    Orlando, Florida, United States iRent Everything Full time

    Job OverviewiRent Everything is in search of a skilled and meticulous Event Coordination Specialist to oversee the sales, management, and execution of events from inception to conclusion. The ideal candidate will possess a creative mindset and a dedication to delivering exceptional customer service while orchestrating distinctive, unforgettable, and...

  • Event Logistics Support Specialist

    5 days ago

    Orlando, Florida, United States EVENT SOURCE SOLUTIONS Full time

    Job OverviewEvent Logistics Support SpecialistPosition Summary: We are seeking dependable and meticulous Event Logistics Support Specialists to contribute to our operations. This role involves the physical arrangement and disassembly of event materials.Primary Duties:Transport, arrange, and set up event materials (tables, chairs, decorations, etc.).Ensure...

  • Event and Sales Management Specialist

    6 days ago

    Orlando, Florida, United States Naples Hotel Group Full time

    About Us: Naples Hotel Group is a family-owned establishment that values authentic relationships. Our team is dedicated to fostering a culture of service that our clients have come to expect. We believe that the character and quality of our staff are crucial in delivering exceptional experiences. Our diverse and close-knit environment encourages every...

  • Event Registration Specialist

    6 days ago

    Orlando, Florida, United States Compass Group USA Full time

    Levy SectorWe Simplify Your Application ProcessOur innovative AI recruiting assistant allows you to apply for jobs effortlessly. Simply text JOB to 75000 and search for the requisition ID number.About Us:Diversity of thought and inclusion are at the heart of our success. We invite you to embark on your journey with us today.Are you seeking a position that...

  • Event Management Assistant

    5 days ago

    Orlando, Florida, United States Fresh Form Draft Full time

    Event Coordination SpecialistDepartment: Fresh Form Draft Employment Type: Full Time Location: Remote Compensation: $31.50 / hour Overview Welcome to Fresh Form Draft - a forward-thinking marketing firm where innovation meets execution. We are committed to crafting unique experiences that captivate audiences and deliver impactful results. We are in search of...

  • Event Marketing Specialist

    5 days ago

    Orlando, Florida, United States The Cordish Companies Full time

    Position Overview:The Marketing Coordinator plays a crucial role in supporting the marketing initiatives of The Cordish Companies. This position involves a blend of social media management and event coordination, ensuring a seamless execution of marketing strategies.Key Responsibilities:Develop and execute engaging social media content and campaigns across...

  • Event Service Specialist

    5 days ago

    Orlando, Florida, United States Renaissance by Marriott Orlando Airport Full time

    Key ResponsibilitiesDelivers exceptional service to each guest by fostering a welcoming atmosphere, which includes greeting and acknowledging every guest, upholding high standards, and demonstrating comprehensive product knowledge.Empowered to ensure complete guest satisfaction, showcasing hospitality and professionalism consistently, while taking pride in...

  • Events Specialist

    1 month ago

    Orlando, Florida, United States Marriott International Full time

    Additional Information MSBJob Number Job Category AdministrativeLocation Residence Inn Orlando at SeaWorld, 11000 Westwood Boulevard, Orlando, Florida, United States VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION SUMMARYVerify on-property event planning and execution, provide on-property sales support for...

  • Events Specialist

    1 month ago

    Orlando, Florida, United States Marriott Full time

    Additional Information MSBJob Number Job Category AdministrativeLocation Residence Inn Orlando at SeaWorld, 11000 Westwood Boulevard, Orlando, Florida, United StatesSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION SUMMARYVerify on-property event planning and execution, provide on-property sales support for MSB property...

  • Event Service Specialist

    3 hours ago

    Orlando, Florida, United States Renaissance by Marriott Orlando Airport Full time

    Key ResponsibilitiesDelivers exceptional service to each guest by creating a welcoming atmosphere, which includes greeting and acknowledging every guest, maintaining high standards, and possessing thorough product knowledge.Empowered to ensure complete guest satisfaction, demonstrating hospitality and professionalism at all times, while representing...

  • Event Service Specialist

    6 days ago

    Orlando, Florida, United States Renaissance by Marriott Orlando Airport Full time

    Key ResponsibilitiesDelivers exceptional guest service by fostering a welcoming atmosphere, greeting each guest warmly, and maintaining high standards of service and product knowledge.Empowered to ensure complete guest satisfaction, demonstrating hospitality and professionalism at all times, while representing Renaissance by Marriott Orlando Airport with...

  • Event Service Specialist

    3 hours ago

    Orlando, Florida, United States Renaissance by Marriott Orlando Airport Full time

    Key ResponsibilitiesDeliver exceptional guest experiences by fostering a welcoming atmosphere, greeting each guest warmly, and maintaining high standards of service.Exhibit professionalism and hospitality at all times, ensuring complete guest satisfaction and handling all interactions with integrity.Adhere to all safety and security protocols to create a...

  • Event Service Specialist

    6 days ago

    Orlando, Florida, United States Renaissance by Marriott Orlando Airport Full time

    Key ResponsibilitiesDelivers exceptional service to all guests by creating a welcoming atmosphere, which includes greeting and acknowledging each guest, maintaining high standards, and demonstrating thorough product knowledge.Empowered to ensure complete guest satisfaction, exhibiting hospitality and professionalism consistently, and taking pride in...

  • Event Operations Specialist

    5 days ago

    Orlando, Florida, United States Memoir Agency LLC Full time

    Job OverviewMemoir Agency LLC is dedicated to creating memorable experiences that resonate with every guest. We are seeking motivated, collaborative, and enthusiastic individuals to enhance our event operations for the upcoming season. Our events, including seasonal festivities, aim to provide an enchanting atmosphere suitable for all ages through immersive...

  • Event Planning Specialist

    5 days ago

    Orlando, Florida, United States Memoir Agency LLC Full time

    Job OverviewMemoir Agency LLC is dedicated to creating memorable experiences that resonate with our audience. We are seeking dedicated, collaborative, and enthusiastic individuals to enhance our event staff for the upcoming season. Our signature events promise to deliver unforgettable moments for guests of all ages through immersive experiences.Position:...

  • Event Coordination Specialist

    6 days ago

    Orlando, Florida, United States Orlando Health Full time

    Position Overview:The Orlando Health Jewett Orthopedic Institute stands as a leading orthopedic and sports medicine facility, delivering extensive care to over 250,000 patients annually. The institute is set to unveil Florida's inaugural dedicated orthopedic hospital, which will feature 75 private inpatient rooms, 10 operating suites, and a cutting-edge...

  • Event Marketing Specialist

    5 days ago

    Orlando, Florida, United States The Cordish Companies Full time

    Position Overview:The Marketing Coordinator plays a crucial role in supporting the marketing initiatives of The Cordish Companies. This position encompasses a variety of responsibilities aimed at enhancing our social media presence and coordinating successful events.Key Responsibilities:Develop and execute engaging social media content and campaigns across...

  • Event Service Specialist

    7 hours ago

    Orlando, Florida, United States Renaissance by Marriott Orlando Airport Full time

    Key ResponsibilitiesDelivers exceptional service to each guest by creating a welcoming atmosphere, which includes greeting and acknowledging every guest, maintaining high standards, and possessing thorough product knowledge.Empowered to ensure complete guest satisfaction, demonstrating hospitality and professionalism consistently, and taking pride in...

  • Events Supervisor I

    5 days ago

    Orlando, Florida, United States University of Central Florida Full time

    Position Overview:The Event Manager I role is pivotal in steering the planning and execution of exceptional events and functions organized by the Division of Digital Learning/Center for Distributed Learning (DDL/CDL). This position requires a blend of creativity, strategic foresight, and decisive leadership that significantly influences the operational...