Meeting & Events Coordinator

1 month ago

Orlando, Florida, United States AssuredPartners Full time
Overview

As a member of the growing Meetings & Events Team at our Corporate Headquarters, the Meeting and Events Coordinator will assist with the coordination, planning, and execution of the company's Corporate and Regional meetings from conception to completion. The Event Coordinator will be responsible for sourcing, coordinating, and managing events across the US. A successful candidate will demonstrate excellent professional and interpersonal communication skills, strategic planning skills, and the ability to troubleshoot when things don't go according to plan. Our Event Coordinators "run the show," navigating each essential step in the event process alongside the Meetings & Events Team. This is an exciting opportunity with room for growth for someone that is a professional team player, has a high attention to detail, is extremely organized and accurate, and has a passion for learning more within the event and hospitality industry.

You Are The Ideal Candidate If...

  • You are a strong communicator, have excellent attention to detail, and are a team player;
  • You are professional, motivated, a problem solver, and know how to take initiative; and
  • You are creative, personable, passionate, and do whatever it takes to make each and every event successful.

If this sounds like you, we invite you to keep reading and apply

What You'll Do
  • Collaborate with the team and assist wherever needed.
  • Assist in multiple meetings/events simultaneously with time constraints.
  • Understand all requirements, vision, and goals for each event.
  • Assist team in the entire event lifecycle including research, sourcing and site analysis, development, event website and mobile app management and communications, F&B and AV planning and coordination, event documents and reporting, and more.
  • Research and source venues, vendors, sponsors, speakers, etc.
  • Collaborate with other departments and teams, including departmental, executive, and regional assistants as needed.
  • Establish and maintain relationships with venues, vendors, etc.
  • Ensure all events abide by our company brand and reflect our company appropriately.
  • Travel is expected to be up to 10% in this role for a few of our large National Events.
  • Other duties as assigned.
What's in it For You?

To help you make the best decision for your personal growth, it's important to us to share a glimpse of what we offer our top asset, our people:

  • Competitive base salary.
  • Generous 30+ Days Comprehensive Paid Time Off Package inclusive of Paid
  • Time Off, 10 Company Holidays, 2 Floating Holidays, 5 Sick Days, and 2 Volunteer Days.
  • Health benefit options with you in mind; 5 affordable medical plan options with
    rates based on your salary, company paid HSA contribution with eligible HSA plan selection, 2 dental plan options offering orthodontia coverage and 3
  • cleanings per year, and 2 vision plan options.
  • Company match 401(k) plan – 50% up to 6%
  • Support of your fitness wellness goals We offer up to 75% off at over 11,000
  • gyms and fitness centers.
  • Opportunity to prioritize your mental health with 24/7 access to licensed
  • therapists.
  • Pet benefits & discounts.
  • Access to our Employee-led Resource Groups (ERGs) that lend a voice to the
  • variety of demographics represented throughout our company.
What You'll Need
  • Bachelor's degree in Event/Hospitality Management, Marketing, or relevant field is preferred; or 1+ years professional meeting experience; or equivalent combination of education and experience.
  • Knowledge and/or proficiency in job related computer software and applications including the entire MS Office Suite, Cvent Event Management, Adobe Acrobat, Social Tables, Zoom, and web conferencing software.
  • Excellent written and verbal communication skills, including the ability to communicate to Senior Level Leaders within our organization as well as third party vendors and speakers.
  • Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role, and understands the impact this role has on other business functions within the organization.
  • Excellent organizational, negotiation, problem solving, forward thinking, and multitasking skills.
  • Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.
  • Located in Central Florida to work out of our Corporate Headquarters in Orlando, FL with a flexible hybrid schedule.
  • First 90 days will be in office 4 days per week, 1 day remote while not traveling for events.

Physical Demands & Work Environment

  • Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
  • Walk and stand for extended periods of time, especially during events.
  • Able to bend, twist, and reach, especially during events.
  • Able to travel through public transportation including air travel, rental vehicles, or use of personal vehicles for local events.
  • Work hours may be shifted or extended due to events with the ability to work events and weekends as needed for working onsite events.
Grow, with us

AssuredPartners is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. AssuredPartners is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger

  • Meetings and Events Specialist

    1 month ago

    Orlando, Florida, United States AssuredPartners Full time

    Overview As a member of the growing Meetings & Events Team at our Corporate Headquarters, the Meeting and Events Specialist will assist with the coordination, planning, and execution of the company's meetings from conception to completion. The Event Specialist will be responsible for sourcing, coordinating, and managing events across the US. A successful...

  • Event Coordination Specialist

    2 days ago

    Orlando, Florida, United States iRent Everything Full time

    Job OverviewiRent Everything is in search of a skilled and meticulous Event Coordination Specialist to oversee the sales, management, and execution of events from inception to conclusion. The ideal candidate will possess a creative mindset and a dedication to delivering exceptional customer service while orchestrating distinctive, unforgettable, and...

  • Regional Events Coordinator

    5 days ago

    Orlando, Florida, United States Loews Hotels Full time

    Position Title: Area Event ManagerCompany Overview:At Loews Hotels, we pride ourselves on creating memorable experiences for our guests while fostering a vibrant work environment for our team members. Recognized as one of Central Florida's Top Workplaces, we are dedicated to our inclusive culture that empowers every individual.Job Summary:We are in search of...

  • Facilities and Event Management Coordinator

    5 days ago

    Orlando, Florida, United States University of Central Florida Full time

    College of Health Professions and Sciences:The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is renowned for its innovative programs in health and wellness, supported by a distinguished faculty committed to teaching excellence and collaborative research. The college provides accredited degrees in athletic training,...

  • Event Coordination Specialist

    6 days ago

    Orlando, Florida, United States Orlando Health Full time

    Position Overview:The Orlando Health Jewett Orthopedic Institute stands as a leading orthopedic and sports medicine facility, delivering extensive care to over 250,000 patients annually. The institute is set to unveil Florida's inaugural dedicated orthopedic hospital, which will feature 75 private inpatient rooms, 10 operating suites, and a cutting-edge...

  • Logistics Coordinator for Event Production

    6 days ago

    Orlando, Florida, United States XL Event Lab Full time

    LOGISTICS COORDINATOR FOR EVENT PRODUCTIONXL Event Lab is on the lookout for a skilled logistics coordinator to enhance our dynamic team. The ideal candidate will play a crucial role in providing logistical support for our traveling event productions, ensuring that performance benchmarks are met and collaborating with senior leadership to refine and optimize...

  • Wedding Event Sales Coordinator

    6 days ago

    Orlando, Florida, United States Hospitality Ventures Full time

    Position OverviewAs a Wedding Event Sales Coordinator, you will be responsible for promoting and selling our wedding facilities, room blocks, and associated services. Your primary goal will be to achieve or surpass the revenue targets set for the catering department, while fostering strong relationships with our clients.Key ResponsibilitiesYour daily tasks...

  • Administrative Coordinator for Catering Events

    12 hours ago

    Orlando, Florida, United States Puff 'N Stuff Catering Full time

    Job OverviewAre you enthusiastic about event management? Puff 'n Stuff Catering & Events is seeking a Receptionist and Administrative Coordinator to enhance our team and create a memorable, positive, and professional first impression for our clients, vendors, and team members.This role serves as the initial point of contact for potential clients, managing...

  • Event Management Assistant

    5 days ago

    Orlando, Florida, United States Fresh Form Draft Full time

    Event Coordination SpecialistDepartment: Fresh Form Draft Employment Type: Full Time Location: Remote Compensation: $31.50 / hour Overview Welcome to Fresh Form Draft - a forward-thinking marketing firm where innovation meets execution. We are committed to crafting unique experiences that captivate audiences and deliver impactful results. We are in search of...

  • Event Marketing Specialist

    5 days ago

    Orlando, Florida, United States The Cordish Companies Full time

    Position Overview:The Marketing Coordinator plays a crucial role in supporting the marketing initiatives of The Cordish Companies. This position involves a blend of social media management and event coordination, ensuring a seamless execution of marketing strategies.Key Responsibilities:Develop and execute engaging social media content and campaigns across...

  • Event Project Coordinator

    5 days ago

    Orlando, Florida, United States InProduction Full time

    Job OverviewThe Project Manager is responsible for ensuring the financial viability and timely execution of projects. This role encompasses the overall guidance, coordination, implementation, execution, control, and completion of specific projects, aligning with the company's strategy, commitments, and objectives.Effective communication is paramount for the...

  • Event Management Assistant

    5 days ago

    Orlando, Florida, United States Fresh Form Draft Full time

    Event Management AssistantDepartment: Fresh Form Draft Employment Type: Full Time Location: Remote Compensation: $31.50 / hour Overview Welcome to Fresh Form Draft - where innovation meets execution. We are a forward-thinking marketing agency committed to turning concepts into engaging experiences that connect with audiences and yield impactful outcomes. We...

  • Event Operations Supervisor

    6 days ago

    Orlando, Florida, United States Hard Rock International Full time

    Position Overview:Hard Rock International (HRI) stands as a premier global brand, renowned for its diverse venues across more than 70 countries, encompassing 265 locations that feature owned, licensed, or managed Rock Shops, Live Performance Venues, and Cafes. HRI has also ventured into the digital realm with Hard Rock Digital, an innovative online...

  • Event Coordination Administrative Support

    6 hours ago

    Orlando, Florida, United States Puff 'N Stuff Catering Full time

    Job OverviewAre you enthusiastic about event management? Puff 'n Stuff Catering & Events is seeking a Receptionist and Administrative Support professional to become a vital part of our team, ensuring a positive and professional first impression for our clients, vendors, and team members.This role is essential in managing sales inquiries and serves as the...

  • Event Operations Specialist

    5 days ago

    Orlando, Florida, United States Memoir Agency LLC Full time

    Job OverviewMemoir Agency LLC is dedicated to creating memorable experiences that resonate with every guest. We are seeking motivated, collaborative, and enthusiastic individuals to enhance our event operations for the upcoming season. Our events, including seasonal festivities, aim to provide an enchanting atmosphere suitable for all ages through immersive...

  • Events/Catering Coordinator

    1 month ago

    Orlando, Florida, United States DoubleTree by Hilton Hotel Orlando at SeaWorld Full time

    Practice and maintain good telephone techniques. Answer phone by the 2nd ring. Take and distribute messages. All messages should include the name of the caller, nature of the call, phone number of caller, date and time call was received. Obtain complete and accurate information and distribute to the receiving party on a time basisWhen receiving catering...

  • Event Planning Specialist

    5 days ago

    Orlando, Florida, United States Memoir Agency LLC Full time

    Job OverviewMemoir Agency LLC is dedicated to creating memorable experiences that resonate with our audience. We are seeking dedicated, collaborative, and enthusiastic individuals to enhance our event staff for the upcoming season. Our signature events promise to deliver unforgettable moments for guests of all ages through immersive experiences.Position:...

  • Catering Operations Manager

    3 days ago

    Orlando, Florida, United States Oak View Group Full time

    About the RoleWe are seeking a highly skilled and experienced Catering Operations Manager to join our team at Oak View Group. As a key member of our hospitality team, you will be responsible for overseeing the direction of our catering department, ensuring exceptional guest satisfaction, profitability, and a positive work environment.Key...

  • Event Marketing Specialist

    5 days ago

    Orlando, Florida, United States The Cordish Companies Full time

    Position Overview:The Marketing Coordinator plays a crucial role in supporting the marketing initiatives of The Cordish Companies. This position encompasses a variety of responsibilities aimed at enhancing our social media presence and coordinating successful events.Key Responsibilities:Develop and execute engaging social media content and campaigns across...

  • Events Supervisor I

    5 days ago

    Orlando, Florida, United States University of Central Florida Full time

    Position Overview:The Event Manager I role is pivotal in steering the planning and execution of exceptional events and functions organized by the Division of Digital Learning/Center for Distributed Learning (DDL/CDL). This position requires a blend of creativity, strategic foresight, and decisive leadership that significantly influences the operational...