Events Supervisor I

2 weeks ago

Orlando, Florida, United States University of Central Florida Full time

Position Overview:

The Event Manager I role is pivotal in steering the planning and execution of exceptional events and functions organized by the Division of Digital Learning/Center for Distributed Learning (DDL/CDL). This position requires a blend of creativity, strategic foresight, and decisive leadership that significantly influences the operational success of the university's events.

This is a visiting and renewable role, contingent upon funding sources that dictate the duration of employment. The position may be renewed for a maximum of four years.

Key Responsibilities:

  • Collaborates with various departments within DDL/CDL to orchestrate meetings and special events, including participating in planning discussions, anticipating technical challenges, and designing multimedia setups for events.
  • Reviews and approves promotional materials related to events in partnership with the Communication Specialist or Communication Director.
  • Takes charge of both virtual and in-person events, overseeing all aspects and serving as the primary liaison between clients and venues.
  • Chairs or co-chairs event planning committees, managing logistics, financial estimates, facility contracts, site selection, and other related tasks.
  • Recruits and organizes planning committee members, delegating responsibilities to ensure successful event execution.
  • Ensures adherence to all university and external policies and procedures related to event management.
  • Responsible for maintaining and updating event management software for registration, ticketing, and revenue tracking.
  • Develops and manages operational budgets for events in collaboration with the Program Director and the AABC, producing analytical reports for budget evaluation.
  • Conducts venue walkthroughs to assist in selection and assess audiovisual requirements.
  • Works closely with caterers and other vendors as necessary, coordinating with the DDL Reservationist for significant events or visitors.
  • Collaborates with CDL Graphics and iDev on graphic design and website development for events.
  • Arranges for keynote speakers as needed, ensuring timely payments and adherence to budget constraints.

Minimum Qualifications:

A Bachelor's or Master's degree coupled with 4+ years of relevant experience, or an equivalent combination of education and experience.

Preferred Qualifications:

  • Experience in event planning within higher education (3+ years).
  • Strong communication skills.
  • Ability to lead cross-functional teams effectively.
  • Exceptional organizational and time management abilities.
  • Proficiency in Microsoft Office Suite.
  • Experience managing budgets.
  • Background in hospitality or customer service roles.
  • Capacity to work independently while knowing when to seek assistance.

Additional Application Materials Required:

Along with your application, please submit a cover letter.

Special Instructions to Applicants:

This visiting position is anticipated to last for three years, subject to funding availability.

Are you ready to unleash YOUR potential?

As a leading public research university, we are a vibrant community of thinkers, creators, and leaders dedicated to fostering prosperity and shaping a better future. At the University of Central Florida, you will have the opportunity to collaborate with talented faculty, staff, and students across multiple disciplines, engaging in meaningful work that positively impacts our community.

Benefits of Working at UCF:

  • Comprehensive benefit packages, including Medical, Dental, Vision, Life Insurance, and Employee Assistance Programs.
  • Paid time off, including annual leave, sick leave, and holidays.
  • Retirement savings options.
  • Employee discounts on various services and attractions.
  • Education assistance programs.
  • Flexible work environment.
  • Additional benefits as outlined in the UCF Employee Benefits Guide.

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer, including individuals with disabilities and protected veterans.

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