Administrative Assistant II

2 months ago

Las Vegas, Nevada, United States College of Southern Nevada Full time


Administrative Assistant II - Department of World Languages

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under direct supervision, responsibilities include, but are not limited to:
  • Provide administrative support to the Department Chair, Faculty and Staff of the Department of World Languages.
  • Take meeting minutes, submit textbook orders, input semester schedule into MyCSN.
  • Work with other program Administrative Assistants to coordinate rooms.
  • Place orders, maintain the program budget, and coordinate delivery of items.
  • Process New Hire documents as needed, generate period-activity-pay contracts for part-time faculty as well as overload contracts for full-time faculty each semester.
  • Work to ensure all period activity pays are done in a timely manner according to payment schedules.
  • Establish and maintain working relationships with personnel within this and other departments to facilitate processing of departmental business.
  • Answer phones, take and deliver messages, greet students and visitors, and provide guidance and information regarding department courses and programs, CSN policies and procedures.
  • Create and maintain department files, whether electronic or hard copy per the Department Chair.
  • Engage and participate in campus activities such as school events.
  • Demonstrate a willingness to assist other staff as necessary.
  • Assist in the training of instructors, staff, and students in the use of equipment, software applications, and language programs used in the language labs across campuses.
  • Work with Department and Lab Personnel to address hardware and software needs, including troubleshooting if needed.
  • Demonstrate ability to adapt to work assigned, ability to work as team member and display good judgment.
  • Other duties as assigned-other responsibilities may be assigned by the supervisor as warranted by business needs-thus incumbent is expected to do all assigned responsibilities.
Minimum Qualifications
  • Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.
Preferred Qualifications
  • Experience with Workday, Peoplesoft/MyCSN.
  • Proficiency in Microsoft Office, Specifically Word, Excel, and Outlook.
  • Experience working in post-secondary setting.
  • Experience working with diverse population.
  • Experience using educational technology.
  • Organizational and time management skills.
  • Must possess superior written, oral, and interpersonal communication skills with a demonstrated dedication to customer service.
  • Demonstrated problem solving skills.
  • Experience working with a diverse/multicultural student body and/or workforce.
  • Bilingual.
Scheduled Weekly Hours

Monday - Friday 8:00 am - 5:00 pm

Starting Salary

Grade 25, Step 1 - $42,636.96.

Per Nevada Administrative Code (NAC , salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:
  • Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
  • Cover letter
  • Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.
NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit

Posting Close Date
08/9/2024

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit

About Us

The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.

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