Administrative Assistant IV

1 month ago

Las Vegas, Nevada, United States College of Southern Nevada Full time


Administrative Assistant IV - School of Science, Engineering, and Mathematics

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under direct supervision of the Dean of the School of Science, Engineering and Mathematics, responsibilities include, but are not limited to:
  • Act as representative and liaison for the Office of the Dean in the School of Science, Engineering, and Mathematics (SEM) for inter-departmental and School communications, meetings, events, and directives from the Dean and/or communications with other administrators, Nevada System of Higher Education (NSHE), other officials, staff, students, community members, and the media.
  • Represent the School by participating in on-going and ad hoc committees and workgroups, as assigned.
  • Maintain current and detailed knowledge of the Dean's office functions and operations such as screen incoming phones, correspondence, reports, forms, and records.
  • Provide support with research and investigating student faculty complaints, public inquires and issues.
  • Provider leadership and guidance to the AAs within the School, Interpret and explain complex School and NSHE policies and procedures.
  • Exhibit independent judgment, initiative, and discretion in making determinations on varied problems and situations.
  • Assist SEM Department Chairs with staff issues, grade appeals, substitution waivers, and student problems.
  • Maintain office records and electronic files, process Chair contracts, and coordinate the SEM Student Integrity Committee and Student Grade Appeal Committee.
  • Provide support for to area or manager as directed by the Dean.
Minimum Qualifications
  • Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.
Preferred Qualifications
  • Current knowledge of NSHE, CSN and School Policies and procedures.
  • Excellent skills in MS Word, MS Excel, MS Outlook, Workday, Anaplan and Taskstream.
  • Minimum typing skills of 65 wpm.
  • Excellent oral and written communication skills.
  • Ability to exercise independent judgment within defined parameters.
  • Ability to work a flexible schedule, as necessary, to meet critical deadlines.
  • Must be able to tolerate moderate noise levels, with frequent interruptions and multiple demands.
Starting Salary

Grade 29, Step 1 - $50,153.76

Per Nevada Administrative Code (NAC , salaries for initial appointments for classified positions typically begin at Step 1. The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:
  • Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
  • Cover letter
  • Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.
NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit

Posting Close Date
08/16/2024

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit

About Us

The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.

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