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Administrative Executive Assistant

2 months ago

Las Vegas, Nevada, United States Lotus of Siam Red Rock Full time

Role: Executive & Personal Assistant

Company Overview: Lotus of Siam Red Rock is a vibrant and rapidly evolving establishment seeking a committed Executive & Personal Assistant.

Position Overview: The Executive & Personal Assistant will undertake a variety of administrative responsibilities to support the owner effectively. This role encompasses managing a complex schedule, overseeing communications, arranging travel logistics, and coordinating household tasks including event planning and general maintenance.

Working Hours:

  • Monday – Friday: 9am – 7pm with flexibility for events
  • Saturday and Sunday: Off with flexibility for events
  • Approximately 50-55 hours weekly

Key Responsibilities

Executive Assistant Duties:

  • Deliver thorough administrative assistance to the owner
  • Document meeting notes and track follow-up actions
  • Perform research as required for various tasks
  • Draft business correspondence and reports
  • Manage financial records and process reimbursements
  • Support special projects and additional tasks
  • Serve as a central communication point within the organization
  • Assist senior management with administrative responsibilities
  • Organize meetings and coordinate with different teams
  • Collaborate with IT, finance, and human resources departments
  • Manage reservations and oversee office supplies
  • Handle login credentials and password management
  • Assist with financial responsibilities including tax preparation and bill payments

Personal Assistant Duties:

  • Organize schedules and appointments
  • Oversee wardrobe and uniform acquisitions
  • Provide childcare services
  • Assist with school or event transportation
  • Coordinate travel plans
  • Manage errands and various tasks
  • Maintain schedules for appliance repairs
  • Assist in planning household events