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Administrative Executive Assistant

2 months ago

Las Vegas, Nevada, United States Lotus of Siam Red Rock Full time

Position: Executive & Personal Assistant

Company Overview: Lotus of Siam Red Rock is a vibrant and innovative organization seeking a committed Executive & Personal Assistant to provide essential support.

Role Overview: The Executive & Personal Assistant will be responsible for a variety of administrative functions aimed at assisting the owner. Key duties include managing a hectic schedule, overseeing communication, arranging travel logistics, and coordinating household responsibilities such as event planning and general maintenance.

Working Hours:

  • Monday – Friday: 9am – 7pm with flexibility for events
  • Saturday and Sunday: Off with flexibility for events
  • Approximately 50-55 hours per week

Key Responsibilities

Executive Support:

  • Deliver thorough administrative assistance to the owner
  • Document meeting notes and ensure follow-up on action items
  • Conduct necessary research for various organizational tasks
  • Draft diverse business communications and reports
  • Manage financial records and process reimbursements
  • Assist with special projects and various tasks
  • Serve as a central communication point within the organization
  • Support senior management with administrative functions
  • Coordinate meetings and interact with different teams
  • Collaborate with IT, finance, and human resources departments
  • Assist with office supply management and reservations
  • Manage password and access information
  • Support financial activities including tax preparation and bill payments

Personal Support:

  • Oversee schedules and appointments
  • Manage wardrobe and uniform procurement
  • Provide childcare services
  • Assist with school or event transportation
  • Coordinate travel logistics
  • Organize errands and miscellaneous tasks
  • Maintain schedules for appliance upkeep and repairs
  • Assist with planning household events