Administrative Officer
2 months ago
As a Administrative Officer your duties will include but are not limited to the following:
- Coordinates and provides procedural guidance for the preparation, revision, monitoring, and evaluation of organization
budget estimates and full-time equivalent (FTE) needs. - Monitors and tracks, obligations and expenditures throughout the budget execution phase. Verifies that obligations and
expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within
available funds. - Compiles, consolidates, analyzes, and synthesizes program and administrative support requirements into a unified
financial plan considering of needs and cost trends of payroll, travel, supplies, training, and related human resources and
materials used to support technical programs. - Provides guidance and assistance in preparing routine and recurring cooperative agreements, inter-/intra-agency
agreements, and reimbursable agreements.
Requirements
Conditions of Employment- Must be a U.S. Citizen or National.
- Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
- Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
- Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F.
- Suitability for employment, as determined by background investigation.
- Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
- Probationary Period: Selectees may be required to successfully complete a probationary period.
- Individuals assigned male at birth after must be registered for the Selective Service. To verify registration visit
Qualifications
Only experience and education obtained by 07/18/2024 will be considered.
In order to qualify for this position you must possess the Minimum Qualification.
Minimum Qualification [GS-7] - One year of specialized experience comparable in scope and responsibility equivalent to grade GS-05 in the Federal service. Experience may include: 1) assisting in budget formulation, execution, monitoring, and/or tracking of expenditures; 2) entering financial and budgetary information into an automated system; 3) providing standard administrative services for an office, such as purchasing equipment/supplies, maintaining records and files, and responding to standard questions about administrative policies and procedures. I have one full year of progressively higher level graduate education leading to such a degree in a related field, such as Business Administration or Public Administration and that provided the knowledge, skills and abilities to perform this work. NOTE: To qualify under this option you must submit transcripts (official or unofficial) to verify your education. OR
- I have Superior Academic Achievement (S.A.A.). S.A.A. is based on (1) Class Standing, (2) Grade-Point Average, or (3) Honor Society Membership. (1) Class Standing: Upper one-third of the graduating class in the college, university, or major subdivision based on completed courses. (2) Grade-Point Average: A grade point average of (a) 3.0 or higher out of a possible 4.0 (B or better) as recorded on the official transcript or as computed based on four years of education, or computed based on courses completed during the final two years of the curriculum; -or- (b) 3.5 or higher out of a possible B+ or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final two years of the curriculum. (3) Election to Membership in a National Scholastic Honor Society: Applicants may be considered eligible based on membership in one of the national scholastic honor societies. Freshman scholastic honor societies cannot be used to meet the requirements of this position. NOTE: Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. To qualify under this option you must submit transcripts (official or unofficial) to verify your education. OR
- A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement
Minimum Qualification [GS-9] - One year of specialized experience comparable in scope and responsibility equivalent to grade GS-05 in the Federal service. Experience may include: 1) performing budget analysis and execution duties, estimates, financial tracking, and monitoring, and reconciling of budgetary reports; and 2) identify funding problems, deficiencies or imbalances, and providing solutions ; and 3) purchasing of supplies or equipment, and advising on property disposal procedures; and 4) providing human resources management guidance in the areas of personnel actions, position management, or travel claims.
- Master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree in a related field, such as Business Administration or Public Administration and that provided the knowledge, skills, and abilities to perform this work.
- Combination of specialized experience and directly related graduate level education as described in A and B above that, when computed as percentages of their respective requirements, equals at least 100% when combined.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically,
i. Area of Consideration.
ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F.
iii. Time after competitive appointment as specified in 5 CFR
iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method
Your SF-50 will be used to confirm you meet all requirements
Education
PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office )
Additional information
PCS INFORMATION:
-No PCS entitlements authorized
Telework:
This position is suitable for telework and may be allowed to telework with supervisory approval.
Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.
Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP and ICTAP click here
Reasonable Accommodation: The USFWS provides reasonable accommodations to applicants with disabilities. Please visit USAJOBS Help Center | Reasonable accommodation policy if you need a reasonable accommodation for any part of the application and hiring process.
The Land Management Workforce Flexibility Act (LMWFA),P.L , allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures.
For Eligibility Information click here: USAJOBS Help Center | Land Management
Public Land Corps (PLC) Hiring Authority: Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC and received a certificate of non-competitive eligibility. Completed most recent Corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 years. Appointment must be effected within the 2 year period.
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