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Administrative Specialists
1 month ago
Essential Functions
- Develop and implement efficient processes and SOPs to streamline administrative tasks within the Education and Professional Development Department.
- Manage a database(s) and reporting for various organizational functions including but not limited to systems that hold information regarding speakers, members, continuing education credits, contact information, event details, reporting, etc.
- Ensure the accuracy, integrity, and security of data.
- Collaborate with other departments to gather necessary information and ensure tasks are completed timely.
- Serve as the primary point of contact for inquiries related to the department and assist Executive team as needed.
- Generate reports and analyze data to support decision-making and evaluate the effectiveness of educational programs and initiatives.
- Stay updated on industry best practices and technological advancements.
- Continuously identify opportunities for process improvement and implement solutions to enhance departmental efficiency and effectiveness.
- Act as the subject matter expert of ACOI programs by possessing comprehensive knowledge of the organization's educational offerings, events, and member resources.
- Bachelor's degree in Business Administration, Information Management, or a related field, or a combination of relevant work experience and education.
- Strong database management and communication experience required.
- Proven experience in database management, professionalism, and confidentiality.
- Strong analytical skills and attention to detail.
- Excellent organizational and time management abilities.
- Proficiency in Microsoft Office Suite (particularly Excel) and database software.
- Ability to work independently and collaboratively in a fast-paced environment.
- Effective communication and interpersonal skills.
- Willingness to travel as needed, including but not limited to biweekly mail/office checks at the office located in Arlington, VA, and mandatory attendance to the ACOI Annual Convention.
Work Environment
This hybrid position is primarily remote and operates from an approved office environment. It mainly involves desk-based tasks, but there will be instances of travel and commitments during work hours, evenings, and weekends, notably for the biweekly trips to the office, annual staff meeting, and other company events. Participation and attendance to the ACOI Annual Convention is required for all ACOI employees. The role has minimal physical demands, such as occasionally lifting or moving equipment. This position is not designated as emergency staff and won't typically be required for immediate operational support.
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